OneNote 2010 Shortcuts  

Uploaded by bernd, updated on 12/31/2012 by oblue
Platform: Windows/ English

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minusplus1. Basic Editing and Formatting
Skip this section if you know basic shortcuts; these are pretty much the same for all Standard Applications.
ctrl+z / y Undo / Redo the last action.
arrow left / arrow right Move one character to the left / right.
ctrl+arrow left / ctrl+arrow right Move one word to the left / right.
arrow up / arrow down Move one line up /down down.
ctrl+arrow down / ctrl+arrow up Move to the next/ previous paragraph.
home / end Move to the beginning / end of the line.
ctrl+home / ctrl+end Scroll to the top/ bottom of the current page.
page up / page down Scroll up/ down in the current page.
ctrl+backspace / ctrl+delete Delete one word to the left / right.
ctrl+x / ctrl+c / ctrl+v Cut/ Copy/ Paste the selected text or item.
ctrl+b Apply or remove bold formatting from the selected text.
ctrl+i Apply or remove italic formatting from the selected text.
ctrl+u Apply or remove the underline from the selected text.
ctrl+a Select all items on the current page.
shift+home / shift+end Select to the beginning / end of the line.
shift+arrow down Select the whole line (when the cursor is at the beginning of the line).

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minusplus2. Specific OneNote Shortcuts for Selecting, Editing, and Formatting
ctrl+shift+c / ctrl+shift+v Copy / Paste the formatting of selected text (new in Outlook 2010)
ctrl+shift+h or ctrl+alt+h Highlight selected text in yellow.
ctrl+- Apply or remove strikethrough from the selected text.
ctrl+shift+= Apply or remove superscript formatting from the selected text.
ctrl+= Apply or remove subscript formatting from the selected text.
ctrl+. (Period) Apply or remove bulleted list formatting from the selected paragraph.
ctrl+/ Apply or remove numbered list formatting from the selected paragraph.
ctrl+alt+1 ... ctrl+alt+6 Apply a Heading 1 - 6 style to the current note.
ctrl+shift+n Apply the Normal style to the current note.
alt+shift+arrow right / arrow left Indent a paragraph to the right / remove indent.
ctrl+r / ctrl+l Right-align / left-align the selected paragraph.
ctrl+shift+; / ctrl+shift+; Increase / decrease the font size of selected text.
ctrl+shift+n Clear all formatting applied to the selected text.
shift+f10 Bring up the context menu for any note, tab, or any other object that currently has focus (Simluate right mouse-button).
ctrl+k Insert a hyperlink.
enter Open a hyperlink. The cursor must be placed anywhere within the formatted hyperlink text.
ctrl+shift+t Jump to the title of the page and select it.
esc Cancel the selected outline or page.
alt+shift+arrow up / alt+shift+arrow down Move the current paragraph or several selected paragraphs up / down.
alt+shift+arrow left / alt+shift+arrow right Move the current paragraph or several selected paragraphs left / right (decreasing/ increasing the the indent).
ctrl+shift+- Select the current paragraph and its subordinate paragraphs.
shift+enter Insert a line break without starting a new paragraph.
ctrl+a Select all items on the current page. Press ctrl+a more than once to increase the scope of the selection.

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minusplus3. Work with the OneNote Window(s)
ctrl+f1 Show or hide the Ribbon.
alt + f1 Show or hide the Navigation Bar.
ctrl+shift+m Open a small OneNote window to create a side note.
f11 Turn full-screen view on or off.
ctrl+alt+d Dock/ Undock OneNote program window to Desktop.
ctrl+m Open a new OneNote window / replicate window.
win+n Create a new side note.
ctrl+m Open a new OneNote window.

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minusplus4. Managing Pages, Notebooks and Sections
ctrl+shift+r Show or hide rule lines on the current page.
alt+arrow left / alt+arrow right Go back to the last page / forward to the next page visited.
ctrl+tab / ctrl+shift+tab Go to the next / previous section.
ctrl+page down / ctrl+page up Go to the next / previous page in the section.
alt+home / alt+end Go to the first / last page in the section.
alt+page up / alt+page down Go to the first / last page in the currently visible set of page tabs.
ctrl+t Create a new section.
ctrl+o Open a notebook.
ctrl+alt+shift+o Open a section.
ctrl+alt+m Move or copy the current page.
ctrl+alt+g Put focus on the current page tab.
ctrl+shift+a Select the current page tab.
ctrl+shift+g Put focus on the current section tab.
ctrl+shift+g, shift+f10, m Move the current section.
ctrl+g, then press arrow down or arrow up to select, then enter Switch to a different notebook on the Navigation bar.

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minusplus5. Creating and Manipulating OneNote Tables
tab Create a table by adding a second column to already typed text.
Create another column in a table with a single row.
enter Create another row when at the end cell of a table. Press ENTER a second time to finish the table.
ctrl+enter Create a row below the current row in a table.
alt+enter Create another paragraph in the same cell in a table.
ctrl+alt+r Create a column to the right of the current column in a table.
ctrl+alt+e Create a column to the left of the current column in a table.
enter Create a row above the current one in a table (when the cursor is at the beginning of any row).
press del twice Delete the current empty row in a table (when the cursor is at the beginning of the row).

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minusplus6. Adding Items to a Page
alt+shift+d Insert the current date.
alt+shift+f Insert the current date and time.
alt+shift+t Insert the current time.
alt+n, f Insert a document or file on the current page.
alt+n, o Insert a document or file as a printout on the current page.
alt+shift+p Show or hide document printouts on the current page (when running OneNote in High Contrast mode).
alt+n, p Insert a picture from a file.
alt+n, s Insert a picture from a scanner or a camera.
win+s Insert a screen clipping. The OneNote icon must be active in the notification area on the Windows taskbar.
shift+enter Insert a line break.

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minusplus7. Working with Outlines
alt+shift+1 ... 9 Show through Level 1 - 9.
alt+shift+0 Expand all levels.
tab / shift+tab Increase / decrease indent by one level.
alt+shift++ Expand a collapsed outline.
alt+shift+- Collapse an expanded outline.

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minusplus8. Working with and inside Pages / Side Notes
ctrl+shift+* Expand or collapse the subordinate tabs of a page group.
ctrl+p Print the current page.
ctrl+n Add a new page at the end of the selected section.
ctrl+shift+[ / ctrl+shift+] Increase / Decrease the width of the page tabs bar.
ctrl+alt+[ / ctrl+alt+] Decrease / Increase indent level of the current page tab label.
ctrl+alt+n Create a new page below the current page tab at the same level.
ctrl+shift+alt+n Create a new subpage below the current page.
ctrl+shift+a Select the current page. (If the selected page is part of a group, press ctrl+a to select all of the pages in the group.)
ctrl+shift+t Move the insertion point to the page title.
alt+ctrl++ on the numeric keyp or alt+ctrl+shift++ Zoom in.
alt+ctrl+- on the numeric keypad or alt+ctrl+shift+- Zoom out.
ctrl+alt+arrow up / ctrl+alt+arrow down Move the insertion point up / down in the current page, or expand the page up.
ctrl+alt+arrow left / ctrl+alt+arrow right Move the insertion point left / right in the current page, or expand the page to the left / right.
alt+arrow down Go to the next note container.

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minusplus9. Tagging Notes
ctrl+1 Apply, mark, or clear the To Do tag.
ctrl+2 Apply or clear the Important tag.
ctrl+3 Apply or clear the Question tag.
ctrl+4 Apply or clear the Remember for later tag.
ctrl+5 Apply or clear the Definition tag.
ctrl+6 ... ctrl+9 Apply or clear a custom tag.
ctrl+0 Remove all note tags from the selected notes.

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minusplus10. Searching Notes
ctrl+e Move the insertion point to the Search box to search all notebooks.
arrow down While searching all notebooks, preview the next result.
enter While searching all notebooks, go to the selected result and dismiss Search.
ctrl+e, tab, space Change the search scope.
alt+o after searching Open the Search Results pane.
ctrl+f Search only the current page. You can switch between searching everywhere and searching only the current page at any point by pressing CRTL+E or CTRL+F.
enter or f3 While searching the current page, move to the next result.
shift+f3 While searching the current page, move to the previous result.
esc Dismiss Search and return to the page.

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minusplus11. Various Other OneNote Shortcuts
minusplusManage Audio and Video in OneNote
ctrl+alt+p Start playback of a selected audio or video recording.
ctrl+alt+s Stop playback of a selected audio or video recording.
ctrl+alt+y Rewind the current audio or video recording by a few seconds.
ctrl+alt+u Fast-forward the current audio or video recording by a few seconds.
minusplusSpecial language settings
ctrl+left shift Set writing direction left to right.
ctrl+right shift Set writing direction right to left.
tab Increase indent by one level in right-to-left text.
shift+tab Decrease indent by one level in right-to-left text.
minusplusSharing Notes with other People or Programs
ctrl+shift+e Send the selected pages in an e-mail message.
ctrl+shift+1 Create a Today Outlook task from the currently selected note.
ctrl+shift+2 Create a Tomorrow Outlook task from the currently selected note.
ctrl+shift+3 Create a This Week Outlook task from the currently selected note.
ctrl+shift+4 Create a Next Week Outlook task from the currently selected note.
ctrl+shift+5 Create a No Date Outlook task from the currently selected note.
ctrl+shift+k Open the selected Outlook task.
ctrl+shift+9 Mark the selected Outlook task as complete.
ctrl+shift+0 Delete the selected Outlook task.
shift+f9 Sync changes in the current shared notebook.
f9 Sync changes in all shared notebooks.
ctrl+q Mark the current page as Unread.
minusplusThe Rest
f7 Check spelling.
shift+f7 Open the research pane and thesaurus for the currently selected word.
ctrl+shift+w Execute the action suggested on the Information Bar if it appears at the top of a page.
ctrl+alt+l Lock all password-protected sections.

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