Ctrl+1

Switch to Mail

Ctrl+2

Switch to Calendar

Ctrl+3

Switch to Contacts

Ctrl+4

Switch to Tasks

Ctrl+5

Switch to Notes

Ctrl+6

Switch to Folder List in Navigation Pane

Ctrl+7

Switch to Shortcuts

Ctrl+Period / Ctrl+Comma

Switch to next/previous message (with message open)

Ctrl+Shift+Tab or Shift+Tab

Move between the Folder Pane, main Outlook window, Reading Pane, and To-Do Bar

Tab

Move between the Outlook window, the smaller panes in the Folder Pane, the Reading Pane, and the sections in the To-Do Bar

F6

Move between the Outlook window, the smaller panes in the Folder Pane, the Reading Pane, and the sections in the To-Do Bar, and the menu access keys in the Outlook ribbon

Ctrl+Tab

Move around message header lines in the Folder Pane or an open message

Arrow Keys

Move around within the Folder Pane

Ctrl+Y

Go to a different folder

Ctrl+E or F3

Go to the Search box

Alt+Arrow Up or Ctrl+, or Alt+Page Up

In the Reading Pane, go to the previous message

Space / Shift+Space

In the Reading Pane, page down/up through text

Arrow Left Arrow Right

Collapse or expand a group in the email message list, respectively

Alt+B or Alt+Arrow Left

Go back to previous view in main Outlook window

Alt+Arrow Right

Go forward to next view in main Outlook window

Ctrl+Shift+W

Select the InfoBar and, if available, show the menu of commands

Ctrl+E

Find a message or other item

Esc

Clear the search results

Ctrl+Alt+A

Expand the search to include All Mail Items, All Calendar Items, or All Contact Items, depending on the selected Outlook function

Ctrl+Shift+F

Use Advanced Find

Ctrl+Shift+P

Create a Search Folder

F4

Search for text within an open item

Ctrl+H

Find and replace text, symbols, or some formatting commands. Works in the Reading Pane on an open item

Ctrl+Alt+K

Expand search to include items from the current folder

Ctrl+Alt+Z

Expand search to include subfolders

Ctrl+S or Shift+F12

Save (except in Tasks)

Alt+S

Save and close (except in Mail)

F12

Save as (only in Mail)

Ctrl+Z or Alt+Backspace

Undo

Ctrl+D

Delete an item

Ctrl+P

Print

Ctrl+Shift+Y

Copy an item

Ctrl+Shift+V

Move an item

Ctrl+K

Check names

F7

Check spelling

Ctrl+Shift+G

Flag for follow-up

Ctrl+F

Forward

Alt+S

Send or post or invite all

F2

Enable editing in a field (except in Mail or Icon view)

Ctrl+L

Left align text

Ctrl+E

Center text

Ctrl+R

Right align text

Ctrl+X or Shift+Delete

Cut (selected text)

Ctrl+C or Ctrl+Insert

Copy (selected text), NOTE: Ctrl+Insert is not available in the Reading Pane

Ctrl+V or Shift+Insert

Paste (from clipboard)

Ctrl+B

Bold

Ctrl+U

Underline

Ctrl+I

Italics

Ctrl+] or Ctrl+Shift+>

Increase font size

Ctrl+[ or Ctrl+Shift+<

Decrease font size

Shift+F3

Switch case (selected text)

Ctrl+Shift+K

Format letters as small capitals

Alt+O

Display the Format menu

Ctrl+Shift+P

Display the Font dialog box

Ctrl+Shift+L

Add bullets

Ctrl+T / Ctrl+Shift+T

Increase Decrease indent

Ctrl+L

Left align

Ctrl+E

Center

Ctrl+Shift+Z or Ctrl+Space

Clear formatting

Ctrl+Shift+H

Delete the next word

Ctrl+Shift+J

Stretch a paragraph to fit between the margins

Ctrl+Shift+S

Apply styles

Ctrl+T / Ctrl+Shift+T

Create/reduce a hanging indent

Ctrl+K

Insert a hyperlink

Ctrl+L / Ctrl+R

Left/Right align a paragraph

Ctrl+Q

Remove paragraph formatting

Ctrl+Shift+8

Toggle show/hide formatting marks. Must be in email body for this to work.

Ctrl+Left Mouse Click

Edit a URL in the body of an item

Ctrl+K

Insert hyperlink

Ctrl+Shift+A

Create an appointment

Ctrl+Shift+C

Create a contact

Ctrl+Shift+L

Create a contact group

Ctrl+Shift+X

Create a fax

Ctrl+Shift+E

Create a folder

Ctrl+Shift+Q

Create a meeting request

Ctrl+Shift+M

Create a message

Ctrl+Shift+N

Create a note

Ctrl+Shift+H

Create a Microsoft Office document

Ctrl+Shift+S

Post to this folder

Ctrl+T

Post a reply in this folder

Ctrl+Shift+P

Create a Search Folder

Ctrl+Shift+K

Create a task

Ctrl+Shift+U

Create a task request

Alt+D

Delete the selected category from the list in the Color Categories dialog box

Ctrl+Shift+G

Open the Flag for Follow Up dialog box to assign a flag

Ctrl+Shift+I

Switch to Inbox

Ctrl+O

Pop Out email reply in new window

Ctrl+Shift+O

Switch to Outbox

Alt+M

Choose the account from which to send a message

Ctrl+K

Check names

Alt+S

Send

Ctrl+R

Reply to a message

Ctrl+Shift+R

Reply all to a message

Ctrl+Alt+R

Reply with meeting request

Ctrl+F

Forward a message

Ctrl+Alt+J

Mark a message as not junk

Ctrl+Shift+I

Display blocked external content (in a message)

Ctrl+Shift+S

Post to a folder

Ctrl+Shift+N

Apply Normal style

Ctrl+M or F9

Check for new messages

Arrow Up

Go to the previous message

Arrow Down

Go to the next message

Ctrl+N

Create a message (when in Mail)

Ctrl+Shift+M

Create a message (from any Outlook view)

Ctrl+O

Open a received message

Ctrl+Shift+D

Delete and Ignore a Conversation

Ctrl+Shift+B

Open the Address Book

Insert

Add a Quick Flag to an unopened message

Ctrl+Shift+G

Display the Flag for Follow Up dialog box

Ctrl+Q / Ctrl+U

Mark as read/unread

Ctrl+Shift+W

Open the Mail Tip in the selected message

F4

Find or replace

Shift+F4

Find next

Ctrl+Enter

Send

Ctrl+P

Print

Ctrl+F

Forward

Ctrl+Alt+F

Forward as attachment

Alt+Enter

Show the properties for the selected item

Ctrl+Shift+U

Create a multimedia message

Ctrl+Alt+M

Mark for Download

Ctrl+Alt+U

Clear Mark for Download

Ctrl+B

Display Send/Receive progress

Ctrl+N

Create an appointment (when in Calendar)

Ctrl+Shift+A

Create an appointment (in any Outlook view)

Ctrl+Shift+Q

Create a meeting request

Ctrl+F

Forward an appointment or meeting

Ctrl+R

Reply to a meeting request with a message

Ctrl+Shift+R

Reply All to a meeting request with a message

Alt+1

Show 1 day in the calendar

Alt+2

Show 2 days in the calendar

Alt+3

Show 3 days in the calendar

Alt+3

Show 4 days in the calendar

Alt+5

Show 5 days in the calendar

Alt+6

Show 6 days in the calendar

Alt+7

Show 7 days in the calendar

Alt+8

Show 8days in the calendar

Alt+9

Show 9 days in the calendar

Alt+0

Show 10 days in the calendar

Ctrl+G

Go to a date

Alt+= or Ctrl+Alt+4

Switch to Month view

Ctrl+Arrow Right / Ctrl+Arrow Left

Go to the next/previous day

Alt+Arrow Down / Alt+Arrow Up

Go to the next/previous week

Alt+Page Down / Alt+Page Up

Go to the next/previous month

Alt+Home / Alt+End

Go to the start/end of the week

Alt+- or Ctrl+Alt+3

Switch to Full Week view

Ctrl+Alt+2

Switch to Work Week view

Ctrl+, or Ctrl+Shift+, / Ctrl+. or Ctrl+Shift+.

Go to previous/next appointment

Ctrl+G

Set up recurrence for an open appointment or meeting

Ctrl+Shift+D

Dial a new call

F3 or Ctrl+E

Find a contact or other item (Search)

F11

Enter a name in the Search Address Books box

Shift+letter

In Table or List view of contacts, go to first contact that starts with a specific letter

Ctrl+A

Select all contacts

Ctrl+F

Create a message with selected contact as subject

Ctrl+N

Create a contact (when in Contacts)

Ctrl+Shift+C

Create a contact (from any Outlook view)

Ctrl+O

Open a contact form for the selected contact

Ctrl+Shift+L

Create a contact group

Ctrl+P

Print

F5

Update a list of contact group members

Ctrl+Y

Go to a different folder

Ctrl+Shift+B

Open the Address Book

Ctrl+Shift+F

Use Advanced Find

Ctrl+Shift+.

In an open contact, open the next contact listed

F11

Find a contact

Esc

Close a contact

Ctrl+Shift+X

Send a fax to the selected contact

Alt+D

Open the Check Address dialog box

Alt+Shift+1

In a contact form, under Internet, display the Email 1 information

Alt+Shift+2

In a contact form, under Internet, display the Email 2 information

Alt+Shift+3

In a contact form, under Internet, display the Email 3 information

Alt+A

Open the Add list

Alt+B

Select text in Label box when the field with a label assigned is selected

Alt+C

Open the Add Card Picture dialog box

Alt+E

Place cursor at beginning of Edit box

Alt+F

Select the Fields box

Alt+G

Select the Image Align drop-down list

Alt+K, then Enter

Select color palette for background

Alt+L

Select Layout drop-down list

Alt+R

Remove a selected field from the Fields box

Alt+C

Accept a task request

Ctrl+D

Decline a task request

Ctrl+E

Find a task or other item

Ctrl+Y

Open the Go to Folder dialog box

Ctrl+N

Create a task (when in Tasks)

Ctrl+Shift+K

Create a task (from any Outlook view)

Ctrl+O

Open selected item

Ctrl+P

Print selected item

Ctrl+A

Select all items

Ctrl+D

Delete selected item

Ctrl+F

Forward a task as an attachment

Ctrl+Shift+Ctrl+U

Create a task request

Tab or Shift+Tab

Switch between the Folder Pane, Tasks list, and To-Do Bar

Ctrl+Z

Undo last action

Insert

Flag an item or mark complete

Arrow Right / Arrow Left

Expand/collapse a single selected group

Arrow Up / Arrow Down

Select the previous/next group

Home / End

Select the first/last group

Arrow Right

Select the first item on screen in an expanded group or the first item off screen to the right

Alt+F, then P

Open Print tab in Backstage view

Alt+F, then F, then 1

To print an item from an open window

Alt+S, or Alt+U

Open Page Setup from Print Preview

Alt+F, then P, then I

To select a printer from Print Preview

Alt+F, then P, then L

To Define Print Styles

Alt+F, then P, then R

To open Print Options

F9

Start a send/receive for all defined Send/Receive groups with Include this group in Send/Receive (F9) selected. This can include headers, full items, specified folders, items less than a specific size, or any combination that you define

Shift+F9

Start a send/receive for the current folder, retrieving full items (header, item, and any attachments)

Ctrl+M

Start a send/receive

Ctrl+Alt+S

Define Send/Receive groups

Alt+F8

Play Macro

Enter

Open an item

Ctrl+A

Select all items

Page Down / Page Up

Go to the item at the bottom/top of the screen

Shift+Arrow Up or Shift+Arrow Down

Extend or reduce the selected items by one item

Ctrl+Arrow Up or Ctrl+Arrow Down

Go to the next or previous item without extending the selection

Ctrl+Space

Select or cancel selection of the active item

a-z

Select a specific card in the list (type one or more letters of the name that the card)

Arrow Up / Arrow Down

Select the previous/next card

Home / End

Select the first/last card in the list

Page Up / Page Down

Select the first card on the current/next page

Arrow Right / Arrow Left

Select the closest card in the next/previous column

Ctrl+Space

Select or cancel selection of the active card

Shift+Arrow Up

Extend the selection to the previous card and cancel selection of cards after the starting point

Shift+Arrow Down

Extend the selection to the next card and cancel selection of cards before the starting point

Ctrl+Shift+Arrow Up

Extend the selection to the previous card, regardless of the starting point

Ctrl+Shift+Arrow Down

Extend the selection to the next card, regardless of the starting point.

Shift+Home / Shift+End

Extend the selection to the first/last card in the list

Shift+Page Up / Shift+Page Down

Extend the selection to the first/last card on the previous page

Tab / Shift+Tab

Move to the next/previous field and control (in an open card)

Enter

Close the active card (in an open card)

Enter

Add a line in a multiline field (when a field in a card is selected)

Home / End

Move to the beginning/end of a line (when a field in a card is selected)

Page Up / Page Down

Move to the beginning/end of a multiline field (when a field in a card is selected)

Arrow Up / Arrow Down

Move to the previous/next line in a multiline field (when a field in a card is selected)

Arrow Left / Arrow Right

Move to the previous/next character in a field (when a field in a card is selected)

Arrow Left / Arrow Right

Select the previous/next item

Shift+Arrow Left or Shift+Arrow Right

Select several adjacent items

Ctrl+Arrow Left+Space or Ctrl+Arrow Right+Space

Select several nonadjacent items

Enter

Open the selected items

Home / End

Select the first/last item on the timeline (if items are not grouped) or the first item in the group

Ctrl+Home / Ctrl+End

Display (without selecting) the first/last item on the timeline (if items are not grouped) or the first item in the group

Enter or Arrow Right

Expand the group

Enter or Arrow Left

Collapse the group

Arrow Up Arrow Down

Select the previous/next group

Home / End

Select the first/last group on the timeline

Arrow Right

Select the first item on screen in an expanded group or the first item off screen to the right

ArrowLeft / Arrow Right

Move backward/forward in increments of time that are the same as those shown on the time scale

Tab and Shift+Tab

Switch between active view, To-Do Bar, Search and back to active view

Alt+key for number of days

View from 1 through 9 days

Alt+0

View 10 days

Alt+-

Switch to weeks

Alt+=

Switch to months

Ctrl+Tab or F6

Move between Calendar, TaskPad, and the Folder List

Shift+Tab

Select the previous appointment

Arrow Left / Arrow Right

Go to the previous/next day

Alt+Arrow Down / Alt+Arrow Up

Go to the same day in the next/previous week

Home

Select the time that begins your work day

End

Select the time that ends your work day

Arrow Up / Arrow Down

Select the previous/next block of time

Page Up / Page Down

Select the block of time at the top/bottom of the screen

Shift+Arrow Up or Shift+Arrow Down

Extend or reduce the selected time

Alt+Arrow Up or Alt+Arrow Down

Move an appointment up or down

Alt+Shift+Arrow Up or Alt+Shift+Arrow Down

Change an appointment's start or end time

Alt+Arrow Down

Move selected item to the same day in the next week

Alt+Arrow Up or Alt+Arrow Down

Move selected item to the same day in the previous week

Home / End

Go to the start/end of work hours for the selected day

Page Up / Page Down

Go up/down one page view in the selected day

Shift+Arrow Left, Shift+Arrow Right, Shift+Arrow Up, Shift+Arrow Down or Shift+Home or Shift+End

Change the duration of the selected block of time

Home

Go to the first day of the week

Page Up / Page Down

Go to the same day of the week in the previous/next page

Alt+Home / Alt+End

Go to the first/last day of the current week

Alt+Arrow Up / Alt+Arrow Down

Go to the same day in the previous/next week