Jump to: Basic Navigation, Search, Common Commands: Common To Most Views, Common Commands: Format Text and work with Editor, Common Commands: Add Links and Edit URLs, Common Commands: Create Item or File, Common Commands: Color Categories, Common Commands: Flags, Mail, Calendar, People, People: Electronic Business Cards, Tasks, Groups, …
Ctrl+1 | Switch to Mail |
Ctrl+2 | Switch to Calendar |
Ctrl+3 | Switch to Contacts |
Ctrl+4 | Switch to Tasks |
Ctrl+5 | Switch to Notes |
Ctrl+6 | Switch to Folder List in Navigation Pane |
Ctrl+7 | Switch to Shortcuts |
Ctrl+Period / Ctrl+Comma | Switch to next/previous message (with message open) |
Ctrl+Shift+Tab or Shift+Tab | Move between the Folder Pane, main Outlook window, Reading Pane, and To-Do Bar |
Tab | Move between the Outlook window, the smaller panes in the Folder Pane, the Reading Pane, and the sections in the To-Do Bar |
F6 | Move between the Outlook window, the smaller panes in the Folder Pane, the Reading Pane, and the sections in the To-Do Bar, and the menu access keys in the Outlook ribbon |
Ctrl+Tab | Move around message header lines in the Folder Pane or an open message |
Arrow Keys | Move around within the Folder Pane |
Ctrl+Y | Go to a different folder |
Ctrl+E or F3 | Go to the Search box |
Alt+Arrow Up or Ctrl+, or Alt+Page Up | In the Reading Pane, go to the previous message |
Space / Shift+Space | In the Reading Pane, page down/up through text |
Arrow Left Arrow Right | Collapse or expand a group in the email message list, respectively |
Alt+B or Alt+Arrow Left | Go back to previous view in main Outlook window |
Alt+Arrow Right | Go forward to next view in main Outlook window |
Ctrl+Shift+W | Select the InfoBar and, if available, show the menu of commands |
Ctrl+E | Find a message or other item |
Esc | Clear the search results |
Ctrl+Alt+A | Expand the search to include All Mail Items, All Calendar Items, or All Contact Items, depending on the selected Outlook function |
Ctrl+Shift+F | Use Advanced Find |
Ctrl+Shift+P | Create a Search Folder |
F4 | Search for text within an open item |
Ctrl+H | Find and replace text, symbols, or some formatting commands. Works in the Reading Pane on an open item |
Ctrl+Alt+K | Expand search to include items from the current folder |
Ctrl+Alt+Z | Expand search to include subfolders |
Ctrl+S or Shift+F12 | Save (except in Tasks) |
Alt+S | Save and close (except in Mail) |
F12 | Save as (only in Mail) |
Ctrl+Z or Alt+Backspace | Undo |
Ctrl+D | Delete an item |
Ctrl+P | |
Ctrl+Shift+Y | Copy an item |
Ctrl+Shift+V | Move an item |
Ctrl+K | Check names |
F7 | Check spelling |
Ctrl+Shift+G | Flag for follow-up |
Ctrl+F | Forward |
Alt+S | Send or post or invite all |
F2 | Enable editing in a field (except in Mail or Icon view) |
Ctrl+L | Left align text |
Ctrl+E | Center text |
Ctrl+R | Right align text |
Ctrl+X or Shift+Delete | Cut (selected text) |
Ctrl+C or Ctrl+Insert | Copy (selected text), NOTE: Ctrl+Insert is not available in the Reading Pane |
Ctrl+V or Shift+Insert | Paste (from clipboard) |
Ctrl+B | Bold |
Ctrl+U | Underline |
Ctrl+I | Italics |
Ctrl+] or Ctrl+Shift+> | Increase font size |
Ctrl+[ or Ctrl+Shift+< | Decrease font size |
Shift+F3 | Switch case (selected text) |
Ctrl+Shift+K | Format letters as small capitals |
Alt+O | Display the Format menu |
Ctrl+Shift+P | Display the Font dialog box |
Ctrl+Shift+L | Add bullets |
Ctrl+T / Ctrl+Shift+T | Increase Decrease indent |
Ctrl+L | Left align |
Ctrl+E | Center |
Ctrl+Shift+Z or Ctrl+Space | Clear formatting |
Ctrl+Shift+H | Delete the next word |
Ctrl+Shift+J | Stretch a paragraph to fit between the margins |
Ctrl+Shift+S | Apply styles |
Ctrl+T / Ctrl+Shift+T | Create/reduce a hanging indent |
Ctrl+K | Insert a hyperlink |
Ctrl+L / Ctrl+R | Left/Right align a paragraph |
Ctrl+Q | Remove paragraph formatting |
Ctrl+Shift+8 | Toggle show/hide formatting marks. Must be in email body for this to work. |
Ctrl+Left Mouse Click | Edit a URL in the body of an item |
Ctrl+K | Insert hyperlink |
Ctrl+Shift+A | Create an appointment |
Ctrl+Shift+C | Create a contact |
Ctrl+Shift+L | Create a contact group |
Ctrl+Shift+X | Create a fax |
Ctrl+Shift+E | Create a folder |
Ctrl+Shift+Q | Create a meeting request |
Ctrl+Shift+M | Create a message |
Ctrl+Shift+N | Create a note |
Ctrl+Shift+H | Create a Microsoft Office document |
Ctrl+Shift+S | Post to this folder |
Ctrl+T | Post a reply in this folder |
Ctrl+Shift+P | Create a Search Folder |
Ctrl+Shift+K | Create a task |
Ctrl+Shift+U | Create a task request |
Alt+D | Delete the selected category from the list in the Color Categories dialog box |
Ctrl+Shift+G | Open the Flag for Follow Up dialog box to assign a flag |
Ctrl+Shift+I | Switch to Inbox |
Ctrl+O | Pop Out email reply in new window |
Ctrl+Shift+O | Switch to Outbox |
Alt+M | Choose the account from which to send a message |
Ctrl+K | Check names |
Alt+S | Send |
Ctrl+R | Reply to a message |
Ctrl+Shift+R | Reply all to a message |
Ctrl+Alt+R | Reply with meeting request |
Ctrl+F | Forward a message |
Ctrl+Alt+J | Mark a message as not junk |
Ctrl+Shift+I | Display blocked external content (in a message) |
Ctrl+Shift+S | Post to a folder |
Ctrl+Shift+N | Apply Normal style |
Ctrl+M or F9 | Check for new messages |
Arrow Up | Go to the previous message |
Arrow Down | Go to the next message |
Ctrl+N | Create a message (when in Mail) |
Ctrl+Shift+M | Create a message (from any Outlook view) |
Ctrl+O | Open a received message |
Ctrl+Shift+D | Delete and Ignore a Conversation |
Ctrl+Shift+B | Open the Address Book |
Insert | Add a Quick Flag to an unopened message |
Ctrl+Shift+G | Display the Flag for Follow Up dialog box |
Ctrl+Q / Ctrl+U | Mark as read/unread |
Ctrl+Shift+W | Open the Mail Tip in the selected message |
F4 | Find or replace |
Shift+F4 | Find next |
Ctrl+Enter | Send |
Ctrl+P | |
Ctrl+F | Forward |
Ctrl+Alt+F | Forward as attachment |
Alt+Enter | Show the properties for the selected item |
Ctrl+Shift+U | Create a multimedia message |
Ctrl+Alt+M | Mark for Download |
Ctrl+Alt+U | Clear Mark for Download |
Ctrl+B | Display Send/Receive progress |
Ctrl+N | Create an appointment (when in Calendar) |
Ctrl+Shift+A | Create an appointment (in any Outlook view) |
Ctrl+Shift+Q | Create a meeting request |
Ctrl+F | Forward an appointment or meeting |
Ctrl+R | Reply to a meeting request with a message |
Ctrl+Shift+R | Reply All to a meeting request with a message |
Alt+1 | Show 1 day in the calendar |
Alt+2 | Show 2 days in the calendar |
Alt+3 | Show 3 days in the calendar |
Alt+3 | Show 4 days in the calendar |
Alt+5 | Show 5 days in the calendar |
Alt+6 | Show 6 days in the calendar |
Alt+7 | Show 7 days in the calendar |
Alt+8 | Show 8days in the calendar |
Alt+9 | Show 9 days in the calendar |
Alt+0 | Show 10 days in the calendar |
Ctrl+G | Go to a date |
Alt+= or Ctrl+Alt+4 | Switch to Month view |
Ctrl+Arrow Right / Ctrl+Arrow Left | Go to the next/previous day |
Alt+Arrow Down / Alt+Arrow Up | Go to the next/previous week |
Alt+Page Down / Alt+Page Up | Go to the next/previous month |
Alt+Home / Alt+End | Go to the start/end of the week |
Alt+- or Ctrl+Alt+3 | Switch to Full Week view |
Ctrl+Alt+2 | Switch to Work Week view |
Ctrl+, or Ctrl+Shift+, / Ctrl+. or Ctrl+Shift+. | Go to previous/next appointment |
Ctrl+G | Set up recurrence for an open appointment or meeting |
Ctrl+Shift+D | Dial a new call |
F3 or Ctrl+E | Find a contact or other item (Search) |
F11 | Enter a name in the Search Address Books box |
Shift+letter | In Table or List view of contacts, go to first contact that starts with a specific letter |
Ctrl+A | Select all contacts |
Ctrl+F | Create a message with selected contact as subject |
Ctrl+N | Create a contact (when in Contacts) |
Ctrl+Shift+C | Create a contact (from any Outlook view) |
Ctrl+O | Open a contact form for the selected contact |
Ctrl+Shift+L | Create a contact group |
Ctrl+P | |
F5 | Update a list of contact group members |
Ctrl+Y | Go to a different folder |
Ctrl+Shift+B | Open the Address Book |
Ctrl+Shift+F | Use Advanced Find |
Ctrl+Shift+. | In an open contact, open the next contact listed |
F11 | Find a contact |
Esc | Close a contact |
Ctrl+Shift+X | Send a fax to the selected contact |
Alt+D | Open the Check Address dialog box |
Alt+Shift+1 | In a contact form, under Internet, display the Email 1 information |
Alt+Shift+2 | In a contact form, under Internet, display the Email 2 information |
Alt+Shift+3 | In a contact form, under Internet, display the Email 3 information |
Alt+A | Open the Add list |
Alt+B | Select text in Label box when the field with a label assigned is selected |
Alt+C | Open the Add Card Picture dialog box |
Alt+E | Place cursor at beginning of Edit box |
Alt+F | Select the Fields box |
Alt+G | Select the Image Align drop-down list |
Alt+K, then Enter | Select color palette for background |
Alt+L | Select Layout drop-down list |
Alt+R | Remove a selected field from the Fields box |
Alt+C | Accept a task request |
Ctrl+D | Decline a task request |
Ctrl+E | Find a task or other item |
Ctrl+Y | Open the Go to Folder dialog box |
Ctrl+N | Create a task (when in Tasks) |
Ctrl+Shift+K | Create a task (from any Outlook view) |
Ctrl+O | Open selected item |
Ctrl+P | Print selected item |
Ctrl+A | Select all items |
Ctrl+D | Delete selected item |
Ctrl+F | Forward a task as an attachment |
Ctrl+Shift+Ctrl+U | Create a task request |
Tab or Shift+Tab | Switch between the Folder Pane, Tasks list, and To-Do Bar |
Ctrl+Z | Undo last action |
Insert | Flag an item or mark complete |
Arrow Right / Arrow Left | Expand/collapse a single selected group |
Arrow Up / Arrow Down | Select the previous/next group |
Home / End | Select the first/last group |
Arrow Right | Select the first item on screen in an expanded group or the first item off screen to the right |
Alt+F, then P | Open Print tab in Backstage view |
Alt+F, then F, then 1 | To print an item from an open window |
Alt+S, or Alt+U | Open Page Setup from Print Preview |
Alt+F, then P, then I | To select a printer from Print Preview |
Alt+F, then P, then L | To Define Print Styles |
Alt+F, then P, then R | To open Print Options |
F9 | Start a send/receive for all defined Send/Receive groups with Include this group in Send/Receive (F9) selected. This can include headers, full items, specified folders, items less than a specific size, or any combination that you define |
Shift+F9 | Start a send/receive for the current folder, retrieving full items (header, item, and any attachments) |
Ctrl+M | Start a send/receive |
Ctrl+Alt+S | Define Send/Receive groups |
Alt+F8 | Play Macro |
Enter | Open an item |
Ctrl+A | Select all items |
Page Down / Page Up | Go to the item at the bottom/top of the screen |
Shift+Arrow Up or Shift+Arrow Down | Extend or reduce the selected items by one item |
Ctrl+Arrow Up or Ctrl+Arrow Down | Go to the next or previous item without extending the selection |
Ctrl+Space | Select or cancel selection of the active item |
a-z | Select a specific card in the list (type one or more letters of the name that the card) |
Arrow Up / Arrow Down | Select the previous/next card |
Home / End | Select the first/last card in the list |
Page Up / Page Down | Select the first card on the current/next page |
Arrow Right / Arrow Left | Select the closest card in the next/previous column |
Ctrl+Space | Select or cancel selection of the active card |
Shift+Arrow Up | Extend the selection to the previous card and cancel selection of cards after the starting point |
Shift+Arrow Down | Extend the selection to the next card and cancel selection of cards before the starting point |
Ctrl+Shift+Arrow Up | Extend the selection to the previous card, regardless of the starting point |
Ctrl+Shift+Arrow Down | Extend the selection to the next card, regardless of the starting point. |
Shift+Home / Shift+End | Extend the selection to the first/last card in the list |
Shift+Page Up / Shift+Page Down | Extend the selection to the first/last card on the previous page |
Tab / Shift+Tab | Move to the next/previous field and control (in an open card) |
Enter | Close the active card (in an open card) |
Enter | Add a line in a multiline field (when a field in a card is selected) |
Home / End | Move to the beginning/end of a line (when a field in a card is selected) |
Page Up / Page Down | Move to the beginning/end of a multiline field (when a field in a card is selected) |
Arrow Up / Arrow Down | Move to the previous/next line in a multiline field (when a field in a card is selected) |
Arrow Left / Arrow Right | Move to the previous/next character in a field (when a field in a card is selected) |
Arrow Left / Arrow Right | Select the previous/next item |
Shift+Arrow Left or Shift+Arrow Right | Select several adjacent items |
Ctrl+Arrow Left+Space or Ctrl+Arrow Right+Space | Select several nonadjacent items |
Enter | Open the selected items |
Home / End | Select the first/last item on the timeline (if items are not grouped) or the first item in the group |
Ctrl+Home / Ctrl+End | Display (without selecting) the first/last item on the timeline (if items are not grouped) or the first item in the group |
Enter or Arrow Right | Expand the group |
Enter or Arrow Left | Collapse the group |
Arrow Up Arrow Down | Select the previous/next group |
Home / End | Select the first/last group on the timeline |
Arrow Right | Select the first item on screen in an expanded group or the first item off screen to the right |
ArrowLeft / Arrow Right | Move backward/forward in increments of time that are the same as those shown on the time scale |
Tab and Shift+Tab | Switch between active view, To-Do Bar, Search and back to active view |
Alt+key for number of days | View from 1 through 9 days |
Alt+0 | View 10 days |
Alt+- | Switch to weeks |
Alt+= | Switch to months |
Ctrl+Tab or F6 | Move between Calendar, TaskPad, and the Folder List |
Shift+Tab | Select the previous appointment |
Arrow Left / Arrow Right | Go to the previous/next day |
Alt+Arrow Down / Alt+Arrow Up | Go to the same day in the next/previous week |
Home | Select the time that begins your work day |
End | Select the time that ends your work day |
Arrow Up / Arrow Down | Select the previous/next block of time |
Page Up / Page Down | Select the block of time at the top/bottom of the screen |
Shift+Arrow Up or Shift+Arrow Down | Extend or reduce the selected time |
Alt+Arrow Up or Alt+Arrow Down | Move an appointment up or down |
Alt+Shift+Arrow Up or Alt+Shift+Arrow Down | Change an appointment's start or end time |
Alt+Arrow Down | Move selected item to the same day in the next week |
Alt+Arrow Up or Alt+Arrow Down | Move selected item to the same day in the previous week |
Home / End | Go to the start/end of work hours for the selected day |
Page Up / Page Down | Go up/down one page view in the selected day |
Shift+Arrow Left, Shift+Arrow Right, Shift+Arrow Up, Shift+Arrow Down or Shift+Home or Shift+End | Change the duration of the selected block of time |
Home | Go to the first day of the week |
Page Up / Page Down | Go to the same day of the week in the previous/next page |
Alt+Home / Alt+End | Go to the first/last day of the current week |
Alt+Arrow Up / Alt+Arrow Down | Go to the same day in the previous/next week |
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