87 Shortcuts for Quickbooks Desktop

Jump to: Access Main Functions / Windows, Chart of Accounts, Account Register Shortcuts, Working with Date Fields, Quick Reports, Managing Invoices, General Editing, The Rest

1. Access Main Functions / Windows

Alt+C, then Enter

Company - home

Alt+U, then Enter (or Ctrl+J)

Customer Center: Customers & Jobs list

Alt+O, then Enter

Vendor Center

Alt+Y, then Enter

Employee Center

Alt+R then Enter

Report Center

Ctrl+I

Customer Center - Create Invoice

Ctrl+R

Use Register / select account

Ctrl+W

Write new check

Ctrl+T

Open memorized transaction list

Ctrl+Y

Open transaction journal

Ctrl+A

Open Chart of Accounts

Esc

Close active window (or ctrl+f4)

Ctrl+Tab/Ctrl+Shift+Tab

Go to next / go to previous Window with multiple sub-windows open

2. Chart of Accounts

Ctrl+A

Open Chart of Accounts

Arrow Up/Arrow Down

Go up one line / down one line

Home/End

Go to beginning / go to end of account list

AZ

Type name of account to select automatically

Ctrl+R

Open Register (for asset, liability and equity accounts)

Ctrl+Q

Open Quick Report for item

Ctrl+E

Edit Account

Ctrl+U

Use Account

Ctrl+D

Delete Account

3. Account Register Shortcuts

Arrow Up/Arrow Down

Up one transaction / down one transaction

Ctrl+Home/Ctrl+End

First transaction/ last transaction

Alt+1

Toggle between 1-line and 2-line view

Alt+down arrow with drop-down field available

Open drop-down to select account

Ctrl+l in drop down field

Open list (e.g. Chart of Accounts when in Account Field)

Alt+d

Record Transaction

Ctrl+o

Copy check transaction (complete line)

Ctrl+v

Paste Transaction

Ctrl+d

Delete Transaction

Ctrl+m

Memorize transaction or report

Ctrl+e

Edit transaction selected in register

Ctrl+n

New invoice, bill, check or list item in context

Ctrl+s

Show / hide transaction details

Ctrl+q

QuickReport on transaction or list item

Ctrl+q

Open Quick Report for item

Ctrl+g

Go to register of transfer account

Ctrl+h

Show History (for Accounts Payables / Accounts Receivables transactions)

4. Working with Date Fields

[+]/-

Change to next day / previous day

t

Change to Today

t

Change to same date in previous week / same date in next week

;/''

Change to same date in previous month / next month

w/k

Change to first day of the week / last day of the week

m/h

Change to first day of the month / Last day of the month

y/r

Change to first day of the year / Last day of the year

Alt+Arrow Down

Date calendar

5. Quick Reports

Ctrl+q

On any applicable item: open Quick report

Arrow Up/Arrow Down

Go up / go down one line

Enter

Show item detail / QuickZoom on report

Ctrl+a

Hide/ show header

Ctrl+p

Print report (or alt+t)

Alt+d, then down arrow

Change Date Range of Report

Alt+i

Email report as Excel or PDF

6. Managing Invoices

Alt+p/Alt+n

Go to previous / go to next invoice

Ctrl+p

Print invoice (or alt+t)

Tab/Shift+Tab

Jump to next / jump to previous invoice field

Alt+a

Save and close

Alt+s

Save and New

7. General Editing

Tab/Shift+Tab

Next field / previous field

Home/End

Beginning of current field

Arrow Down/Arrow Up

Line below / line above in detail area or on report

Page Down/Page Up

Down one screen / up one screen

Ctrl+Arrow Right/Ctrl+Arrow Left

Next word / previous word in field

Ctrl+Page Up/Ctrl+Page Down

First item on list / last item on list (or first/previous month in register)

Esc

Close active window (or ctrl+f4)

Alt+Arrow Down

Display Drop down list in combo box

Delete

Delete character to right of insertion point

Backspace

Delete character to left of insertion point

Ctrl+Delete

Delete line from detail area

Ctrl+Insert

Insert line in detail area

Ctrl+x

Cut selected characters

Ctrl+c

Copy selected characters

Ctrl+v

Paste cut or copied characters

[+]/-

Increase / decrease check or other form number by one

Ctrl+z

Undo changes made in field

8. The Rest

Ctrl while opening QB

To start QuickBooks without a company file

Alt while opening QB

To suppress the desktop windows (at Open Company window)

F1

Open Help

Alt+f4with Help Active

Close Help

Alt+F4

Close Quickbooks

Ctrl+F

Simple and Advanced Find

F3

Open Search

Ctrl+K

Display Service Keys (license and tax numbers)

Ctrl+Shift+U

Get Payroll Updates

F2

Display product information about your QuickBooks version

Ctrl+2 in Product Information

Open Tech Help

Created by admin on 6/23/2017. Last updated by guest on 1/1/2010

 

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