169 Shortcuts for Microsoft Word

Jump to: Word Shortcuts to Navigate Documents, Word Shortcuts to select Words and Paragraphs, Word Shortcuts to Format Text and Align Text, Word Shortcuts to Align Text, Headings, and Paragraph Spacing, Undo, Redo, Cut, Copy and Paste Word Shortcuts, Word Shortcuts for Special Characters, Word Shortcuts for Find and Replace, Word Shortcuts to Open, Close, Manage, and Print Documents, Word Shortcuts to Manage Views, Split Screen and Multiple Documents, Word Shortcuts for Date, Time, and other Fields, Word Shortcuts for Outline View, Word Shortcuts for Tables

Arrow Keys

Move one character to left/right or one line up/down

Ctrl+Arrow Left/Arrow Right

Move one word to the left/ to the right

Home/End

Jump to beginning/ to end of the line

Ctrl+Arrow Down/Arrow Up

Jump to next/ to previous paragraph

Page Down/Page Up

Jump up one screen/ down one screen

Ctrl+Alt+Page Up/Page Down

Jump to beginning/ end of the screen

Ctrl+Home/End

Jump to beginning/ to end of document

Ctrl+G or F5

Go to a page, bookmark, footnote, table, comment, graphic, or other location

Alt+Ctrl+Z

Go back to previously edited location in document (up to 4 places)

Shift+F5

Go to the last change or revision. Also works after opening document.

Ctrl+Shift+F5

Set, go to and edit bookmarks

Shift+Arrow Keys

Select/ extend selection by one character left/ right or one line up/ down

Ctrl+Shift+Arrow Left/Arrow Right

Select/ extend selection by one word

Shift+Home/End

Select/ extend selection to beginning/ to end of the line

Ctrl+Shift+Arrow Up/Arrow Down

Select/ extend selection by one paragraph up/ down

Shift+Page Up/Page Down

Select/ extend selection up one screen/ down one screen

Shift+Ctrl+Alt+Page Up/Page Down

Jump to beginning/ end of the screen

Ctrl+A

Select All

Click left of line

Select line

Double-click left of line

Select paragraph

Triple-click left of line

Select document

Double-click on word

Select word

Triple-click on word

Select paragraph

F8

Set extended selection mode; use arrow keys

2x F8

Select word, then press Escape to exit selection mode.

3x F8

Select sentence , then press Escape to exit selection mode

4x F8

Select paragraph, then press Escape to exit selection mode

5x F8

Select document, then press Escape to exit selection mode

Shift+F8

Go backwards in extending selection

Esc

Exit selection mode

Press and hold Alt+left-drag mouse

Select vertically

Ctrl+Shift+F8, then arrow keys

Select vertically

Delete

Delete character to the right of cursor

Ctrl+Delete

Delete word to the right of cursor

Backspace

Delete character to the left of cursor

Ctrl+Backspace

Delete word to the left of cursor

Alt+Shift+F or Ctrl+D

Open the Font dialog box (or Font Dialog box if you prefer to memorize D)

Ctrl+Space

Clear most formatting from selection (bold, underline, italic, color, etc)

Ctrl+Shift+N

Apply Normal style

Ctrl+Shift+8

Toggle display of hidden formatting symbols

Ctrl+B

Apply/remove Bold

Ctrl+I

Apply/remove Italic

Ctrl+U

Apply/remove Underline

Ctrl+Shift+D

Apply/remove Double-underline

Ctrl+Shift+W

Apply/remove Words underline (only words, no spaces)

Shift+F3

Change text between all upper-, first letter upper- and all lower-case

Ctrl+Shift+A

Apply/remove Capitalization format

Ctrl+Shift+K

Apply/remove Small Caps format

Ctrl+=

Apply/remove subscript

Ctrl+Shift+=

Apply/remove superscript

Ctrl+[/]

Decrease / Increase font size one point

Ctrl+Shift+</>

Decrease / Increase font size one value as defined in font style

Shift+F1

Reveal Formatting (show all formats of selection)

Ctrl+Alt+H

Apply/remove text Highlight to selection

Ctrl+Shift+H

Hide selected text; e.g. for sharing and letting others focus on specific sections in a document only. Not a security feature.

Ctrl+A, then Ctrl+D, then 2x Alt+H

Show all hidden text via Select All, Font Dialog, remove Hidden text format

H, FF

Change Font Face, then start typing for autocomplete, or Alt+Arrow Down to open drop down

H, FS

Change Font Size, type number and hit Enter

H, FC

Change Font Color. Press Escape, then Enter to apply current color

Alt+H+4

Apply strikethrough formatting

Ctrl+R

Right-align selected text

Ctrl+L

Left-align selected text

Ctrl+J

Justify-align selected text (straight edges on both sides)

Ctrl+E

Center-align selected text

Ctrl+M

Indent Text (Move text to the right)

Ctrl+Shift+M

Outdent Text

Ctrl+T

Create/ increase hanging indent

Ctrl+Shift+T

Remove/ decrease hanging indent

Ctrl+0

Toggle spacing before paragraph

Ctrl+1

Single line spacing

Ctrl+2

Double line spacing

Ctrl+5

Apply line spacing of 1.5

Alt+Ctrl+1

Apply Heading 1 style

Alt+Ctrl+2

Apply Heading 2 style

Alt+Ctrl+3

Apply Heading 3 style

Alt+Shift+Arrow Right/Arrow Left

Promote / demote Headings

Ctrl+Shift+S

Open Apply Styles task pane (will not close with pressing it a second time)

Ctrl+Z

Undo previous action (up to 100 by default; limit can be changed)

Ctrl+Y

Redo undone action

F4

Repeat action

Ctrl+C

Copy selected content to clipboard

Ctrl+X

Cut selected content to clipboard

Ctrl+V

Paste clipboard content into document

Alt+H, VT

Paste text only via Home Ribbon, Paste (V), Text only

Ctrl+Shift+C

Copy format of selection into Format Clipboard

Ctrl+Shift+V

Paste format to selection from Format Clipboard

Ctrl+F3

Cut text into to Spike (additive clipboard). Add as many non-adjacent areas as desired

Ctrl+Shift+F3

Paste text from Spike and reset Spike

Shift+Alt+Arrow Up/Arrow Down

Move current paragraph or (if selected) multiple paragraphs in text. Cannot move part of paragraph with this

Ctrl+Drag

Move selected text

F2, move cursor to new location, then enter

Moves selected text to new location

Shift+F2, move cursor to new location, then enter

Copies selected text to new location

Alt+Ctrl+C

Insert Copyright symbol

Alt+Ctrl+T

Insert Ttrademark symbol

Alt+Ctrl+R

Insert Registered Trademark symbol

Alt+Ctrl+E

Insert Euro Currency symbol

Alt+Ctrl+.

Insert horizontal ellipsis (…)

Alt, then n,u

Insert Symbol (insert menu)

Ctrl+Shift+Space

Insert nonbreaking space

Ctrl+Shift+- (Hyphen)

Insert nonbreaking hyphen

Ctrl+-

Insert optional hyphen

Type character code and press Alt+X

Insert Unicode character, e.g. 20ac

Alt+character code on numeric keyboard

Insert ANSI character

Ctrl+K

Insert a hyperlink

Ctrl+H

Open classic find and replace window

Ctrl+H, then Alt+D

Open classic find window

Alt+F

Find next

Shift+F4

Repeat last find after closing find window

Ctrl+Tab

Jump between find menu and document

Alt+Space, Arrow keys and Enter

Move find menu window

Esc

Close traditional search window if active

Ctrl+F

Open (new) search menu in navigation task pane

Alt,W,K

Open and close Navigation pane (View, Navigation)

Ctrl+N

Create new document

Ctrl+O

Open document

Ctrl+W

Close document (Close Window)

Ctrl+S

Save document

F12

Save document as

Alt, then F, R

Open Recent (File, Recent)

Ctrl+P

Go to Print document/ print preview

Ctrl+P, then Enter

Print document

Ctrl+mouse wheel

Zoom in/ zoom out in preview

Page Up/Page Down

Up a page/ down a page in preview

Ctrl+Home/Ctrl+End

Jump to beginning/ end of document in preview

Esc

Exit print preview and return to document

Alt+Ctrl+S

Toggle Split of document window

Ctrl+scroll mouse up/down

Zoom in/ out

Alt then w, q

Open Zoom Menu (no native shortcut exists for zoom in/ zoom out)

Alt+Ctrl+O

Switch to Outline view

Alt+Ctrl+P

Switch to Print Layout view

Alt+Ctrl+N

Switch to Draft view (used to be normal view)

Ctrl+F6

Switch forward to next open Word documents (easier than Alt+Tab as only word documents are iterated)

Ctrl+Shift+F6

Switch backwards to previous open Word documents (easier than Alt+Tab as only word documents are iterated)

Alt+Shift+D

Insert current Date field

Alt+Shift+T

Insert current Tate field

Alt+Shift+P

Insert Page number field

Alt+Shift+O

Insert Table of Content field

Alt+Shift+X

Insert Index field

Alt+Shift+L

Insert LISTNUM field

Alt+F9

Toggle show/ hide fields

F9

Update all fields

F11/Shift+F11

Go to next/ go to previous field

Ctrl+F11

Lock field

Ctrl+Shift+F11

Unlock field

Ctrl+Shift+O

Switch to Outline View

Tab/Shift+Tab

Promote / Demote a paragraph (or Alt+Shift+Arrow Left/Arrow Right)

Alt+Shift+Arrow Up/Arrow Down

Move selected paragraphs up / down

Ctrl+Shift+N

Demote to body text (set style to normal)

Alt+Shift+plus /-

Expand / Collapse text under a heading

Alt+Shift+A

Expand or collapse all text or headings

/ key on the numeric keypad

Hide or display character formatting

Alt+Shift+L

Show the first line of body text or all body text

Alt+Shift+1

Show all headings with the Heading 1 style

Alt+Shift+N

Show all headings up to Heading n

Ctrl+Tab

Insert a tab character

Arrow Down/Arrow Up

Jump one row down / one row up

Tab/Shift+Tab

Jump to (and select) next / previous table cell

Alt+Home/Alt+End

Jump to first column/ jump to last column

Alt+Page Up/Alt+Page Down

Jump to first row / jump to last row

Ctrl+Arrow Left/Ctrl+Arrow Right

One cell to the left / to the right

Shift+End

Select current table cell

end, then shift+Home

Select content of current table cell

Press and hold shift and press arrow keys repeatedly

Extend selection to adjacent cells

Ctrl+Shift+f8, then press

Extend selection or block

Alt+5 on numeric keypad (with numLock off)

Select an entire table

Alt+Shift+Arrow Up/Alt+Shift+Arrow Down

Move current row up or down

In first column, press shift+End

Select row*

In first row press Alt+Shift+Page Down

Select column

Shift+Delete

Delete columns with columns selected

Created by rank17 on 3/4/2017. Last updated by max on 1/14/2021

 

1 Comments for 'Word '   

 
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Comment #1 by dancepig Sep 25, 2015 at 02:50 pm  Reply

Thank you for this site! I have one suggestion (so far), please add the shortcut for nonbreaking spaces - [Ctrl]+[Shift]+Spacebar.

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