Jump to: Word Shortcuts to Navigate Documents, Word Shortcuts to select Words and Paragraphs, Word Shortcuts to Format Text and Align Text, Word Shortcuts to Align Text, Headings, and Paragraph Spacing, Undo, Redo, Cut, Copy and Paste Word Shortcuts, Word Shortcuts for Special Characters, Word Shortcuts for Find and Replace, …
1.1 Basic Navigation
Arrow Keys | Move one character to left/right or one line up/down |
Ctrl+Arrow Left/Arrow Right | Move one word to the left/ to the right |
Home/End | Jump to beginning/ to end of the line |
Ctrl+Arrow Down/Arrow Up | Jump to next/ to previous paragraph |
Page Down/Page Up | Jump up one screen/ down one screen |
Ctrl+Alt+Page Up/Page Down | Jump to beginning/ end of the screen |
Ctrl+Home/End | Jump to beginning/ to end of document |
1.2 Navigate to Bookmarks and Previous Edits
Ctrl+G or F5 | Go to a page, bookmark, footnote, table, comment, graphic, or other location |
Alt+Ctrl+Z | Go back to previously edited location in document (up to 4 places) |
Shift+F5 | Go to the last change or revision. Also works after opening document. |
Ctrl+Shift+F5 | Set, go to and edit bookmarks |
2.1 Basic Selections with Keyboard
Shift+Arrow Keys | Select/ extend selection by one character left/ right or one line up/ down |
Ctrl+Shift+Arrow Left/Arrow Right | Select/ extend selection by one word |
Shift+Home/End | Select/ extend selection to beginning/ to end of the line |
Ctrl+Shift+Arrow Up/Arrow Down | Select/ extend selection by one paragraph up/ down |
Shift+Page Up/Page Down | Select/ extend selection up one screen/ down one screen |
Shift+Ctrl+Alt+Page Up/Page Down | Jump to beginning/ end of the screen |
Ctrl+A | Select All |
2.2 Basic Selections with Keyboard and Mouse
Click left of line | Select line |
Double-click left of line | Select paragraph |
Triple-click left of line | Select document |
Double-click on word | Select word |
Triple-click on word | Select paragraph |
2.3 Select with Extended Selection Mode and Select Vertically
F8 | Set extended selection mode; use arrow keys |
2x F8 | Select word, then press Escape to exit selection mode. |
3x F8 | Select sentence , then press Escape to exit selection mode |
4x F8 | Select paragraph, then press Escape to exit selection mode |
5x F8 | Select document, then press Escape to exit selection mode |
Shift+F8 | Go backwards in extending selection |
Esc | Exit selection mode |
2.4 Select Vertically
Press and hold Alt+left-drag mouse | Select vertically |
Ctrl+Shift+F8, then arrow keys | Select vertically |
2.5 Basic Deletes
Delete | Delete character to the right of cursor |
Ctrl+Delete | Delete word to the right of cursor |
Backspace | Delete character to the left of cursor |
Ctrl+Backspace | Delete word to the left of cursor |
3.1 Basic Text Formats
Alt+Shift+F or Ctrl+D | Open the Font dialog box (or Font Dialog box if you prefer to memorize D) |
Ctrl+Space | Clear most formatting from selection (bold, underline, italic, color, etc) |
Ctrl+Shift+N | Apply Normal style |
Ctrl+Shift+8 | Toggle display of hidden formatting symbols |
3.2 Font Format Shortcuts
Ctrl+B | Apply/remove Bold |
Ctrl+I | Apply/remove Italic |
Ctrl+U | Apply/remove Underline |
Ctrl+Shift+D | Apply/remove Double-underline |
Ctrl+Shift+W | Apply/remove Words underline (only words, no spaces) |
3.3 Letter Case and Sub/ Superscript
Shift+F3 | Change text between all upper-, first letter upper- and all lower-case |
Ctrl+Shift+A | Apply/remove Capitalization format |
Ctrl+Shift+K | Apply/remove Small Caps format |
Ctrl+= | Apply/remove subscript |
Ctrl+Shift+= | Apply/remove superscript |
3.4 Font Size and Color Shortcuts
Ctrl+[/] | Decrease / Increase font size one point |
Ctrl+Shift+</> | Decrease / Increase font size one value as defined in font style |
Shift+F1 | Reveal Formatting (show all formats of selection) |
Ctrl+Alt+H | Apply/remove text Highlight to selection |
3.5 Hide and Show Text
Ctrl+Shift+H | Hide selected text; e.g. for sharing and letting others focus on specific sections in a document only. Not a security feature. |
Ctrl+A, then Ctrl+D, then 2x Alt+H | Show all hidden text via Select All, Font Dialog, remove Hidden text format |
3.6 Font Format Shortcuts via Ribbon
H, FF | Change Font Face, then start typing for autocomplete, or Alt+Arrow Down to open drop down |
H, FS | Change Font Size, type number and hit Enter |
H, FC | Change Font Color. Press Escape, then Enter to apply current color |
Alt+H+4 | Apply strikethrough formatting |
4.1 Align and Indent Text Shortcuts
Ctrl+R | Right-align selected text |
Ctrl+L | Left-align selected text |
Ctrl+J | Justify-align selected text (straight edges on both sides) |
Ctrl+E | Center-align selected text |
Ctrl+M | Indent Text (Move text to the right) |
Ctrl+Shift+M | Outdent Text |
Ctrl+T | Create/ increase hanging indent |
Ctrl+Shift+T | Remove/ decrease hanging indent |
4.2 Line and Paragraph Spacing
Ctrl+0 | Toggle spacing before paragraph |
Ctrl+1 | Single line spacing |
Ctrl+2 | Double line spacing |
Ctrl+5 | Apply line spacing of 1.5 |
4.3 Heading Shortcuts
Alt+Ctrl+1 | Apply Heading 1 style |
Alt+Ctrl+2 | Apply Heading 2 style |
Alt+Ctrl+3 | Apply Heading 3 style |
Alt+Shift+Arrow Right/Arrow Left | Promote / demote Headings |
Ctrl+Shift+S | Open Apply Styles task pane (will not close with pressing it a second time) |
5.1 Undo, Redo, and Repeat
Ctrl+Z | Undo previous action (up to 100 by default; limit can be changed) |
Ctrl+Y | Redo undone action |
F4 | Repeat action |
5.2 Standard Cut, Copy, and Paste
Ctrl+C | Copy selected content to clipboard |
Ctrl+X | Cut selected content to clipboard |
Ctrl+V | Paste clipboard content into document |
Alt+H, VT | Paste text only via Home Ribbon, Paste (V), Text only |
Ctrl+Shift+C | Copy format of selection into Format Clipboard |
Ctrl+Shift+V | Paste format to selection from Format Clipboard |
5.3 Extended Clipboard (Spike additive clipboard)
Ctrl+F3 | Cut text into to Spike (additive clipboard). Add as many non-adjacent areas as desired |
Ctrl+Shift+F3 | Paste text from Spike and reset Spike |
5.4 Move Selections
Shift+Alt+Arrow Up/Arrow Down | Move current paragraph or (if selected) multiple paragraphs in text. Cannot move part of paragraph with this |
Ctrl+Drag | Move selected text |
F2, move cursor to new location, then enter | Moves selected text to new location |
Shift+F2, move cursor to new location, then enter | Copies selected text to new location |
Alt+Ctrl+C | Insert Copyright symbol |
Alt+Ctrl+T | Insert Ttrademark symbol |
Alt+Ctrl+R | Insert Registered Trademark symbol |
Alt+Ctrl+E | Insert Euro Currency symbol |
Alt+Ctrl+. | Insert horizontal ellipsis (…) |
Alt, then n,u | Insert Symbol (insert menu) |
Ctrl+Shift+Space | Insert nonbreaking space |
Ctrl+Shift+- (Hyphen) | Insert nonbreaking hyphen |
Ctrl+- | Insert optional hyphen |
Type character code and press Alt+X | Insert Unicode character, e.g. 20ac |
Alt+character code on numeric keyboard | Insert ANSI character |
Ctrl+K | Insert a hyperlink |
Ctrl+H | Open classic find and replace window |
Ctrl+H, then Alt+D | Open classic find window |
Alt+F | Find next |
Shift+F4 | Repeat last find after closing find window |
Ctrl+Tab | Jump between find menu and document |
Alt+Space, Arrow keys and Enter | Move find menu window |
Esc | Close traditional search window if active |
Ctrl+F | Open (new) search menu in navigation task pane |
Alt,W,K | Open and close Navigation pane (View, Navigation) |
8.1 Manage Documents
Ctrl+N | Create new document |
Ctrl+O | Open document |
Ctrl+W | Close document (Close Window) |
Ctrl+S | Save document |
F12 | Save document as |
Alt, then F, R | Open Recent (File, Recent) |
8.2 Print Shortcuts
Ctrl+P | Go to Print document/ print preview |
Ctrl+P, then Enter | Print document |
Ctrl+mouse wheel | Zoom in/ zoom out in preview |
Page Up/Page Down | Up a page/ down a page in preview |
Ctrl+Home/Ctrl+End | Jump to beginning/ end of document in preview |
Esc | Exit print preview and return to document |
Alt+Ctrl+S | Toggle Split of document window |
Ctrl+scroll mouse up/down | Zoom in/ out |
Alt then w, q | Open Zoom Menu (no native shortcut exists for zoom in/ zoom out) |
Alt+Ctrl+O | Switch to Outline view |
Alt+Ctrl+P | Switch to Print Layout view |
Alt+Ctrl+N | Switch to Draft view (used to be normal view) |
Ctrl+F6 | Switch forward to next open Word documents (easier than Alt+Tab as only word documents are iterated) |
Ctrl+Shift+F6 | Switch backwards to previous open Word documents (easier than Alt+Tab as only word documents are iterated) |
10.1 Insert Common Fields
Alt+Shift+D | Insert current Date field |
Alt+Shift+T | Insert current Tate field |
Alt+Shift+P | Insert Page number field |
Alt+Shift+O | Insert Table of Content field |
Alt+Shift+X | Insert Index field |
Alt+Shift+L | Insert LISTNUM field |
10.2 Manage Fields
Alt+F9 | Toggle show/ hide fields |
F9 | Update all fields |
F11/Shift+F11 | Go to next/ go to previous field |
Ctrl+F11 | Lock field |
Ctrl+Shift+F11 | Unlock field |
Ctrl+Shift+O | Switch to Outline View |
Tab/Shift+Tab | Promote / Demote a paragraph (or Alt+Shift+Arrow Left/Arrow Right) |
Alt+Shift+Arrow Up/Arrow Down | Move selected paragraphs up / down |
Ctrl+Shift+N | Demote to body text (set style to normal) |
Alt+Shift+plus /- | Expand / Collapse text under a heading |
Alt+Shift+A | Expand or collapse all text or headings |
/ key on the numeric keypad | Hide or display character formatting |
Alt+Shift+L | Show the first line of body text or all body text |
Alt+Shift+1 | Show all headings with the Heading 1 style |
Alt+Shift+N | Show all headings up to Heading n |
Ctrl+Tab | Insert a tab character |
Arrow Down/Arrow Up | Jump one row down / one row up |
Tab/Shift+Tab | Jump to (and select) next / previous table cell |
Alt+Home/Alt+End | Jump to first column/ jump to last column |
Alt+Page Up/Alt+Page Down | Jump to first row / jump to last row |
Ctrl+Arrow Left/Ctrl+Arrow Right | One cell to the left / to the right |
Shift+End | Select current table cell |
end, then shift+Home | Select content of current table cell |
Press and hold shift and press arrow keys repeatedly | Extend selection to adjacent cells |
Ctrl+Shift+f8, then press | Extend selection or block |
Alt+5 on numeric keypad (with numLock off) | Select an entire table |
Alt+Shift+Arrow Up/Alt+Shift+Arrow Down | Move current row up or down |
In first column, press shift+End | Select row* |
In first row press Alt+Shift+Page Down | Select column |
Shift+Delete | Delete columns with columns selected |
Created by rank17 on 3/4/2017. Last updated by max on 1/14/2021
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Comment #3 by Serge Jan 9, 2023 at 11:07 am Reply
May I suggest CTRL+ALT+F to add a footnote and CTRL+ALT+D for a endnote?
Comment #2 by Jamie Apr 17, 2022 at 02:08 pm Reply
I never seem to find Alt i, p, s listed (Import Photo or Text Doc to Word 2007 through 2010), and yet it's probably one of my most used commands
Comment #1 by dancepig Sep 25, 2015 at 02:50 pm Reply
Thank you for this site! I have one suggestion (so far), please add the shortcut for nonbreaking spaces - [Ctrl]+[Shift]+Spacebar.