191 Shortcuts for Microsoft Word 2013 (win/en)  [edit]

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minusplus1. Manage Word Documents and View
Ctrl+N Create new document
Ctrl+O Open document
Ctrl+W Close document
Ctrl+S Save document
F12 Save document as
Ctrl+P Print document/ print preview
Ctrl+F6 Switch between multiple Word documents
Alt, then F, R Open Recent (file, recent)
Alt+Ctrl+P Switch to Print Layout view
Alt+Ctrl+O Switch to Outline view
Alt+Ctrl+N Switch to Draft view (used to be normal view)
Ctrl+scroll mouse Zoom in and zoom out
Alt then w, q Open Zoom Menu (no native shortcut exists for zoom in/ zoom out)
Alt+Ctrl+S Split the document window

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minusplus2. Navigate in Word Documents
Arrow Left/Arrow Right Jump one character to the left / to the right
Ctrl+Arrow Left/Ctrl+Arrow Right Jump one word to the left / to the right
End/Home Jump to the end of a line / beginning of a line
Arrow Down/Arrow Up Jump one line down / one line down
Ctrl+Arrow Down/Arrow Up Jump one paragraph down / one paragraph up
Page Down/Page Up Jump one screen down/ one screen up
Ctrl+Page Down/Page Up Move to beginning of next page / beginning of previous page
Alt+Ctrl+Page Down/Page Up Jump to top / to bottom of visible window
Ctrl+End/Home Jump to end / to beginning of document
F6 Cycle through Ribbon/open panes/Status Bar/document window
Ctrl+G or F5 Go to a page, bookmark, footnote, table, comment, graphic, or other location
Alt+Ctrl+Z Go back to previously edited location in document (up to 4 places)
Shift+F5 Go to a the last change or revision. Also works after opening document.
Ctrl+Shift+F5 Set, go to and edit bookmarks

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minusplus3. Select Text, Move, and Delete Text
Shift+Arrow Right/ Arrow Left Extend selection one character to the right / to the left
Ctrl+Shift+Arrow Right/ Arrow Left Extend selection one word to the right / to the left
Shift+End/ Home Extend selection to the end / to beginning of a line
Shift+Arrow Down/ Arrow Up Extend selection one line down / one line up
Shift+Page Down/ Page Up Extend selection one screen down / one screen up
Ctrl+Shift+End/ Home Extend selection to end / to beginning of document
Alt+Ctrl+Shift+Page Down/ Page Up Extend selection to end / to beginning of visible window
Ctrl+A Select all - Extend selection to entire document
Arrow Keys Cancel selection and return to beginning / to end of selection
F8 Turn Extend Mode on: Extend selection without pressing Shift
Enter (in extended mode) After pressing F8 for Extended Mode, adds one paragraph to selection
Arrow keys , Page up/Page down Extend selection in Extended Mode:
Shift+F8 Reduce the size of a selection in Extended Mode
Ctrl+Shift+f8, and arrow keys Select a vertical block of text in Extended Mode
Esc Turn extend mode off
F2, then move to position and press Enter Move selected text to different position
Shift+F2, then move to position and press Enter Copy selected text to different position
Delete/Backspace Delete one character to the right / to the left (or delete selection)
Ctrl+Delete/Backspace Delete one word to the right / to the left
Delete Delete one character to the right or delete selection
Ctrl+Shift+</Ctrl+Shift+> Decrease / Increase font size one value

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minusplus4. Undo, Copy and Paste
Ctrl+z Undo the last action
Ctrl+Y Redo the last action
Ctrl+X / Ctrl+C / Ctrl+V Cut / copy/ paste selected text or object
Ctrl+Shift+C Copy text format
Ctrl+Shift+V Paste text format
Ctrl+V, then Ctrl, then K Paste and keep Source Formatting
Ctrl+V, then Ctrl, then T Paste and keep Text only
Alt+Shift+R Copy the header or footer from previous section of the document

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minusplus5. Insert Special Characters, Text Elements, and Breaks
Alt+Ctrl+C Insert Copyright symbol
Alt+Ctrl+T Insert Ttrademark symbol
Alt+Ctrl+R Insert Registered Trademark symbol
Alt+Ctrl+E Insert Euro Currency symbol
Alt+Ctrl+. Insert horizontal ellipsis (…)
Alt+Ctrl+- Insert em dash
Alt+Ctrl+[+] Insert en dash
Alt, then n,u Insert Symbol (insert menu)
Type character code and press Alt+X Insert Unicode character, e.g. 20ac
Alt+character code on numeric keyboard Insert ANSI character
Alt+Ctrl+F Insert a Footnote
Alt+Ctrl+D Insert an Endnote
Ctrl+k Insert a hyperlink
Alt+Shift+i Insert Citation Mark
Alt+Shift+x Insert Index Mark
Enter Insert paragraph break
Shift+Enter Insert line break without breaking paragraph
Ctrl+Enter Insert page break
Ctrl+Shift+Enter Insert column break (break table)
Ctrl+Shift+Space Insert nonbreaking space
Ctrl+Shift+- (Hyphen) Insert nonbreaking hyphen
Ctrl+- Insert optional hyphen

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minusplus6. Format Text and Paragraph
Ctrl+B Apply/remove bold
Ctrl+I Apply/remove italic
Ctrl+U Apply/remove underline
Ctrl+Shift+D Apply/remove double-underline
Ctrl+Shift+W Apply/remove words underline (only words, no spaces)
Ctrl+Shift+H Apply/remove hidden formatting
Ctrl+Shift+A Apply/remove all Cap
Ctrl+Shift+k Apply/remove small capitals
Ctrl+D Open the Font dialog box
Ctrl+Shift+</> Decrease / Increase font size one value
Ctrl+[/] Decrease / Increase font size one point
Ctrl+= Apply/remove subscript
Ctrl+Shift+= Apply/remove superscript
Ctrl+Shift+C Copy formatting
Ctrl+Shift+V Paste formatting
Shift+F3 Change between all upper-, first letter upper- and all lower-case
Alt+H, 4 Apply strike-through formatting (font dialog)
Ctrl+Shift+Q Change the selection to the Symbol font
Shift+F1 Reveal Formatting (show all formats of selection)
Ctrl+Alt+H Apply/remove Highlight Text Feature

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minusplus7. Format Paragraphs and Apply Styles
Ctrl+R Right-align paragraph
Ctrl+L Left-align paragraph
Ctrl+E Center-align paragraph
Ctrl+J Justify-align paragraph
Ctrl+M/Ctrl+Shift+M Indent paragraph from the left and increase / decrease indent
Ctrl+T Increase hanging indent
Ctrl+Shift+T Decrease hanging indent
Ctrl+1 Set line-spacing to single-space
Ctrl+2 Set line-spacing to double-space
Ctrl+5 Set line-spacing to 1.5
Ctrl+0 (zero) Add or remove one line space preceding a paragraph
Alt+Ctrl+Shift+s Open or close Styles task pane
Alt+Ctrl+1 Apply Heading 1 style
Alt+Ctrl+2 Apply Heading 2 style
Alt+Ctrl+3 Apply Heading 3 style
Alt+Shift+Arrow Right/Arrow Left Promote / demote Headings
Ctrl+Shift+N Apply Normal style
Ctrl+Shift+S Open Apply Styles task pane (will not close with pressing it a second time)

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minusplus8. Search and Replace
Ctrl+H Open traditional find and replace window
Ctrl+H, then Alt+D Open traditional find window
Shift+F4 Repeat last find after closing find window
Ctrl+Tab Jump between find menu and document
Alt+Space, Arrow keys and Enter Move find menu window
Esc Close traditional search window if active
Ctrl+f Open (new) search menu in navigation task pane
Alt,W,K Open and close Navigation pane (View, Navigation)

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minusplus9. Ribbons and Navigation Pane
Ctrl+F1 Show or hide the ribbon
Space or Enter When in ribbon Open or activate selected item
Alt,W,K Open and close Navigation pane (View, Navigation)
F6/Shift+F6 With Navigation Pane open: Switch forward / backwards between (1) Navigation Pane, (2) Bottom Taskbar, (3) Ribbon, and (4) Document
Tab/Shift+Tab In Navigation Pane: Move through Navigation Pane options

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minusplus10. Tables
Arrow Down/Arrow Up Jump one row down / one row up
Tab/Shift+Tab Jump to (and select) next / previous table cell
Alt+Home/Alt+End Jump to first column/ jump to last column
Alt+Page Up/Alt+Page Down Jump to first row / jump to last row
Ctrl+Arrow Left/Ctrl+Arrow Right One cell to the left / to the right
Shift+End Select current table cell
end, then shift+Home Select content of current table cell
Press and hold shift and press arrow keys repeatedly Extend selection to adjacent cells
Ctrl+Shift+f8, then press Extend selection or block
Alt+5 on numeric keypad (with numLock off) Select an entire table
Alt+Shift+Arrow Up/Alt+Shift+Arrow Down Move current row up or down
In first column, press shift+end Select row*
In first row press alt+Shift+Page Down Select column
Shift+Del Delete columns with columns selected

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minusplus11. Outline View
Ctrl+Shift+O Switch to Outline View
Tab/Shift+Tab Promote / Demote a paragraph (or Alt+Shift+Arrow Left/Arrow Right)
Alt+Shift+Arrow Up/ Arrow Down Move selected paragraphs up / down
Ctrl+Shift+N Demote to body text (set style to normal)
Alt+Shift++ / - Expand / Collapse text under a heading
Alt+Shift+A Expand or collapse all text or headings
/ key on the numeric keypad Hide or display character formatting
Alt+Shift+L Show the first line of body text or all body text
Alt+Shift+1 Show all headings with the Heading 1 style
Alt+Shift+n Show all headings up to Heading n
Ctrl+Tab Insert a tab character

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minusplus12. Review Documents
F7 Choose the Spelling command (Review tab).
Alt+Ctrl+M Insert a comment
Ctrl+Shift+E Turn change tracking on or off
Alt+Shift+C Close the Reviewing Pane if it is open.
Ctrl+Shift+* Display nonprinting characters.
Alt+F10 Display the Selection and Visibility task pane.
Ctrl+Shift+G Open the Word Counting dialog box.

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minusplus13. Print Documents
Ctrl+P Print a document (print preview)
Esc Close print preview
Arrow keys, Page up /Page Down Move around the preview pages (with focus on preview page*)
Ctrl+Home/Ctrl+End Move to first page / last page (with focus on preview page)

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minusplus14. Enter Special Fields
Alt+Shift+D Insert current Date Field
Alt+Shift+P Insert Page Number Field
Alt+Shift+t Insert current Time Field
Alt+Shift+I Insert Mark Citation Field
Alt+Shift+X Insert Mark Index Field
Alt+Shift+O Insert Tablef of Content
Ctrl+F9 Insert an empty field
Ctrl+Shift+l Insert a LISTNUM field
Shift+F9 Show or hide field code/result of selected field
Alt+F9 Show or hide field codes/results of all fields in document
F9 Update selected fields*
F11/Shift+F11 Go to the next field/ previous field
Ctrl+Shift+F7 Update linked information in a Microsoft Word source document
Ctrl+Shift+F9 Unlink a field
Ctrl+F11/Ctrl+Shift+F11 Lock a field / Unlock a field

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minusplus15. Mail Merge
Alt+Shift+K Preview a mail merge
Alt+Shift+N Merge a document
Alt+Shift+M Print the merged document
Alt+Shift+E Edit a mail-merge data document
Alt+Shift+F Insert a merge Field

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minusplus16. The Rest
F1 Get Help or visit Microsoft Office.com
Alt+Space Open the window menu
Alt+F4 Exit Word
Shift+F10 Display a shortcut menu (Simulate right mouse button)
Alt+F3 Create new Building block with selected texts

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Uploaded by bernd, updated on 3/22/2016 by bernd