Jump to: Excel Shortcuts for selecting Rows Columns and Cells, Shortcuts for Excel Workbooks, Worksheets, and Tabs, Excel Cell Borders Shortcuts, Excel Date and Time Shortcuts, Excel Format Shortcuts, Excel Formula Shortcuts, Excel Shortcuts for Auto Tables, Auto Filters and Pivot Tables, Excel Shortcuts for Advanced Undo, Redo, Repeat and Copy & Paste, …
1.1 Navigation Basics>
Arrow Keys | Navigate one cell at a time in any direction |
Ctrl+Arrow Keys | Move to the edge of data region (cells that contains data) |
Page Down/Page Up | Move one screen down/ up |
Alt+Page Down/Page Up | Move one screen right/ left |
Tab/Shift+Tab | Move one cell to the next/ previous cell in worksheet |
Home | Move to beginning of row |
Ctrl+Home | Move to the beginning of worksheet |
Ctrl+End | Move to the last cell with content of worksheet |
Ctrl+G | Display the GoTo dialog box |
Ctrl+G then type e.g. A50 | Go to line 50, Column A |
Ctrl+G then type e.g. G1 | Go to column G, Line 1 in Excel |
Ctrl+Backspace | Set focus back to active cell after e.g. scrolling away from it |
1.2 Select Basics>
Shift+Arrow Keys | Extend selection by one cell |
Shift+Page Down/Page Up | Extend selection one screen down/ up |
Ctrl+Shift+Arrow Keys | Extend selection to next non-blank cell |
Shift+Home | Extend selection to beginning of the row (unfortunately, there is no Shift+End equivalent) |
Ctrl+A with empty cells around current cell | Select all |
Ctrl+A with filled cells around current cell | Select all cells in data-containing area. Press twice to select everything |
Ctrl+Shift+Home | Extend selection to first cell of the worksheet |
Ctrl+Shift+End | Extend selection from current cell to all cells with data on the worksheet |
Ctrl+G | Manual selection by row/ column via GoTo menu. |
1.3 Select Columns and Rows>
Shift+Space | Select current row |
Shift+Space, then Shift+Arrow Down/Arrow Up | Select current row, then expand selection by one row down/ up |
Shift+Space, then Shift+Page Down/Page Up | Select current row, then expand selection by one page down/ up |
Ctrl+Space | Select current column |
Shift+Space, then Shift+Arrow Right/Arrow Left | Select current column, then expand selection by one column right/ left |
Shift+Space, then Shift+Alt+Page Down/Page Up | Select current column, then expand selection by one screen right/ left |
1.4 Insert Rows, Columns and Duplicate Content>
Shift+Space, then Ctrl+- | Select single row; then delete |
Shift+Space, then Shift+Arrow Up/Arrow Down, then Ctrl+- | Select multiple rows; then delete |
Shift+Space, thenCtrl+Shift++ | Select single row; then insert one row above |
Shift+Space, then Shift+Arrow Up/Arrow Down, then Ctrl+Shift++ | Select multiple rows; then insert the same number rows below |
Shift+Space, then Ctrl+- | Select single (or multiple) columns, then delete |
Shift+Space, then Ctrl+Shift++ | Select single row, then insert row below. Select multiple rows to insert multiple rows |
Ctrl+Shift++ with row(s) in clipboard and a row selected | Paste Insert - paste row(s) from clipboard and shift existing content downward |
Ctrl+Shift++ with column(s) in clipboard and column selected | Paste Insert - paste column(s) from clipboard and shift existing content to the right |
Ctrl+Shift++ | With cells that are not complete rows/columns - Open insert cell/ row/ column menu |
Ctrl+- | With cells that are not complete rows/columns - Open delete cell/ row/ column menu |
Shift+Arrow Down, F2, then Ctrl+Enter | Fill single cell content down to all cells selected with Shift+Arrow Down |
Shift+Arrow Up, F2, then Ctrl+Enter | Fill single cell content up to all cells selected with Shift+Arrow Down |
1.5 Duplicate Content>
Ctrl+D | Duplicate cell or line above (Duplicate Down) |
Ctrl+R | Duplicate cell or line above (Duplicate Right) |
Shift+Space, then Ctrl+D | Duplicate content from row above of selection |
Ctrl+Space, then Ctrl+R | Duplicate column content from column to the left of selection |
Ctrl+' | Duplicate single cell from above during editing a Cell. Similar to Ctrl+D, but on single cell only and applies to when editing. This also allows e.g. amend text from above to the current cell content. |
1.6 Extend Selection Mode and select non-adjacent Cells>
Press and hold Ctrl, then click or click and drag | Add non-adjacent cells to a selection. While continue to hold Ctrl, click on selected cells or drag ranges to de-select. |
F8 | Extend selection from current cell; same effect as pressing and holding Shift. There is an 'Extend Selection' texts at in Excel Status Bar. Press Escape to exit Extend Selection Mode |
Shift+F8 | Enter Locked Selection Extend Mode. Now you can add non-adjacent cells to a selection. There is an 'Add or Remove Selection' text at bottom of Excel Window |
Shift+F8, then click on cells or click+drag cell ranges | Add non-adjacent cells or ranges to locked selection |
Shift+F8, then Arrow Keys, then 2x Shift+F8 on a single cell | Add non-adjacent single cells to locked selection |
Shift+F8, then Arrow Keys, then Shift+Arrow Keys, then 1x Shift+F8 selected range. | Add non-adjacent cell ranges to locked selection |
1.7 Shortcuts for Editing Cells>
These assume you are inside a cell, typically after pressing F2
F2 | Edit cell. Press Escape to cancel |
F2, then Shift+Home | Select Cell Content. Selects from current end of cursor to beginning |
Home/End | Jump to beginning/ end of cell |
Arrow Keys | Navigate by one character left/ right or one line up/ down |
Ctrl+Arrow Left/Arrow Right | Navigate by one word left/ right |
Shift+Arrow Keys | Select one character to the left/ right (or one line up/down) |
Shift+Home/End | Select from the insertion point to beginning/ end of cell |
Ctrl+Shift+Arrow Left/Arrow Right | Select or unselect one word to the left/ right |
Delete/Backspace | Delete one character to the right/ left of cursor |
Ctrl+Delete | Delete from cursor to end of cell |
Alt+Enter | Start a new line inside cell |
Enter/Shift+Enter | Complete cell entry and move one cell down/ up |
Tab/Shift+Tab | Complete cell entry and move one cell right/ left |
Ctrl+Enter | Complete cell entry and don't move selection |
Ctrl+' | Duplicate value from Cell above into current cell at cursor position |
Ctrl+; | Insert current date at cursor position |
Ctrl+Shift+; | Insert current time at cursor position |
1.8 Edit Cells with Multiple Cells Selected>
All these shortcuts assume multiple cells have been selected. Try with at least 2-3 columns and rows.
Tab/Shift+Tab | Move active cell right/ left in selection |
Enter/Shift+Enter | Move active cell down/ up in selection |
Shift+Backspace | Select only the active cell when multiple cells are selected |
Ctrl+Backspace | Show active cell within selection; helps with large selections when active cell is off screen |
Ctrl+. | Move clockwise between the four corners of a selection |
Ctrl+Alt+Arrow Right/Arrow Left | Move to the right/ to the left between non-adjacent selections (with multiple ranges selected) |
Arrow Keys with active Selection | Cancel Selection |
2.1 Open and Save Workbooks>
Ctrl+O | Open Workbook via 'new' open box to access additional locations |
Ctrl+Alt+F2 | Open file via classic open dialog window |
Alt+F, O | File Open via Excel file manager |
Alt+F, O + 1...9 | Open recent file (1 thru 9) |
Alt+F, O, Y1...Z | Open recent file (10 upwards) |
Alt+F, O, K | File Open from OneDrive Link |
Ctrl+S | Save File with current file name |
F12 | Save file as via standard save dialog box |
Alt+F, A | File Save as via Excel file manager |
Alt+F, A, K | File Save to OneDrive Link |
Esc | Exit open/ save menu |
2.2 Print Workbooks>
Ctrl+P | Print. This won't offer Key Tips/ Options. To continue with shortcuts, use the new Key Options below. |
Alt+F, P | Open File Print menu |
I in Print Menu | Select printer |
Alt+P if Key Tips disappear | Return Print key tips/ options |
V in Print Menu | Focus on View pane; use arrow keys to forward/ backward preview pages |
G in Print Menu | Page setup |
N in Print Menu | Set Number of copies |
2.3 Manage Worksheet Tabs>
Ctrl+Page Down/Page Up | Move to the next/ previous worksheet in current workbook |
Alt+H, IS | Insert worksheet (Home - Insert Sheet) |
Alt+H, DS | Delete worksheet Home - Delete Sheet |
Alt+H, OR | Rename worksheet (Home - Format - Rename worksheet) |
Alt+H, OM | Move worksheet (Home - Format - Move worksheet) |
Alt+H, OT | Worksheet tab color, continue with mouse or arrow keys (Home - Format - Tab color) |
2.4 Freeze, Split, and Hide Windows>
Alt+W+FF | View - Freeze or unfreeze; unfreeze works for any Freeze Setting |
Alt+W+R | View - Freeze first visible Row on screen |
Alt+W+C | View - Freeze first Column on screen |
Ctrl+9 | Hide selected rows |
Ctrl+Shift+9 | Unhide hidden rows within the selection |
Ctrl+0 | Hide selected columns |
Shift+F10, then U | Unhide selected columns (Ctrl+Shift+0 not working in Excel 2010, 2013, or 2016) |
Alt+W S | Split or unsplit Worksheet at current position |
3.1 Basic Cell Borders>
Ctrl+Shift+7 | Apply border on all sides of cell |
Ctrl+Shift+- | Remove all borders from selection |
3.2 Cell Borders via Border Menu>
Always open Border Menu first. Press Ctrl+1, then Ctrl+Tab to reach the Border Menu if it is not already active. Once Border Menu is selected, pressing Ctrl+1 later will keep focus on border menu.
Ctrl+1, then Ctrl+Tab | Open Border Menu |
Alt+HB, them M | Open Border Menu |
Alt+T | Toggle Top border (in border menu) |
Alt+B | Toggle Bottom border (in border menu) |
Alt+R | Toggle Right border (in border menu) |
Alt+L | Toggle Left border (in border menu) |
Alt+O | Toggle Outline order (in border menu) |
Alt+I | Toggle Inside border (in border menu) |
Alt+H | Toggle Horizontal interior border (in border menu) |
Alt+V | Toggle Vertical interior border (in border menu) |
Alt+U | Toggle Upwards diagonal border (in border menu) |
Alt+D | Toggle Downwards diagonal border (in border menu) |
Alt+N | Remove/ Neutralize all borders (in border menu) |
3.3 Cell Borders via Ribbon Shortcuts>
Ribbon Shortcuts for borders are difficult to memorize and counterintuitive. Suggest to use Shortcuts via Border Menu (see above). Ribbon shortcuts do not toggle back, plus its difficult to see immediate result. Letters chosen as shortcut in the ribbon menu make no sense (e.g. T for Thick outside border instead of Top border)
Alt+HB then O | Bottom border |
Alt+HB then P | Top border |
Alt+HB then L | Left border |
Alt+HB then R | Right border |
Alt+HB then N | No borders |
Alt+HB then A | All borders |
Alt+HB then A | Outside borders |
Alt+HB then T | Thick outside borders |
Alt+HB then B | Bottom double borders |
Alt+HB then H | Thick bottom borders |
Alt+HB then C | Top and thick bottom border |
Alt+HB then U | Top and double bottom border |
4.1 Insert and Format Date and Time>
Ctrl+; | Insert static date |
Ctrl+Shift+; | Insert static time |
Ctrl+;, then Space, then Ctrl+Shift+; | Insert static date followed by time |
=TODAY() | Insert todays date as formula |
=NOW() | Insert todays date and time as formula |
Ctrl+Shift+3 | Apply date format to selection as dd-mmm-yy |
Ctrl+Shift+2 | Apply time format to selection as h:mm AM/PM |
4.2 Custom Date Formats>
Ctrl+1 | Access Format Number menu (press Ctrl+Tab if tab Is not in focus, press Tab or Ctrl+T for Type to access number format) |
M | Month as single digit (e.g. 1/23/2020) |
mm | Month as double digits (e.g. 01/23/2020) |
mmm | Month abbreviated 3-letter (e.g. Jan/23/2020) |
mmmm | Month as full name (e.g. January/23/2020) |
mmmmm | Month as abbreviated 1 letter (e.g. J/23/2020) |
D | Day as 1 digit number (e.g. 1/1/2020) |
dd | Day as 2 digit number (e.g. 1/01/2020) |
ddd | Day as 3-digit abbreviation (e.g. 1/Wed/2020) |
dddd | Day as full name (e.g. 1/Wednesday/2020) |
Y | Year as 2 digit number (e.g. 1/1/20) |
yy | Year as 4 digit number (e.g. 1/1/2020) |
4.3 Custom Time Formats>
Ctrl+1 | Access Format Number menu (press Ctrl+Tab if tab Is not in focus, press Tab or Ctrl+T for Type to access number format) |
H | Hours without leading zero |
hh | Hours with leading zero |
M | Minutes without leading zero |
mm | Minutes with leading zero |
S | Seconds without leading zero |
ss | Seconds with leading zero |
AM/PM | Display AM or PM |
H | Time elapsed in hours (Hours in 24-hour format) |
M | Time elapsed in minutes |
M | Time elapsed in minutes |
mmm | Month abbreviated 3-letter (e.g. Jan/23/2020) |
mmmm | Month as full name (e.g. January/23/2020) |
mmmmm | Month as abbreviated 1 letter (e.g. J/23/2020) |
D | Day as 1-digit number (e.g. 1/1/2020) |
dd | Day as 2-digit number (e.g. 1/01/2020) |
ddd | Day as 3-digit abbrevation (e.g. 1/Wed/2020) |
dddd | Day as full name (e.g. 1/Wednesday/2020) |
Y | Year as 2-digit number (e.g. 1/1/20) |
yy | Year as 4-digit number (e.g. 1/1/2020) |
5.1 General Cell Format>
Ctrl+Alt+V, then T and Enter | Copy a cell via Ctrl+C, then via Paste Special, paste format of that cell to current cell |
Alt+Enter | Repeat a previous cell format action on current cell |
Ctrl+1 | Open Format Cells dialog with last selection active |
Ctrl+Shift+F | Open Format Cells dialog with Font Tab active |
5.2 Font Face, Font Decoration, and Cell Color>
Ctrl+B | Apply/ remove bold format |
Ctrl+I | Apply/ remove italic format |
Ctrl+U | Apply/ remove underline format |
Ctrl+5 | Apply/ remove strikethrough formatting |
Alt+H, FF | Home select Font Face; type font name supported by auto-complete or use Arrow Down to select. |
Alt+H, FS | Home select Font Size; use Arrow Key, then Enter to change size |
Alt+H, FC, Escape, Enter | Assign current font color to selection via Home Font Color. While escaping the font-color drop-down, the focus stays on the icon; simply press Enter to assign the current color. |
Alt+HH, Escape, Enter | Assign current fill color to selected cell color via Home Higlight Cell. While escaping the highlight drop-down, the focus stays on the icon; simply press Enter to assign the current color. |
Alt+HH, then N | Set to No fill color |
5.3 Number Formats>
Ctrl+Shift+~ | Apply the general number format (e.g. 1000) |
Ctrl+Shift+1 | Apply the number format with two decimal places, thousands separator (e.g. 1,000.00) |
Ctrl+Shift+2 | Apply the time format with the hour and minute, and indicate AM or PM |
Ctrl+Shift+3 | Apply the date format with the day, month, and year |
Ctrl+Shift+4 | Apply the currency format with two decimal places (e.g. $1,000.00) |
Ctrl+Shift+5 | Apply the percentage format with no decimal places (e.g. 10%) |
Ctrl+Shift+6 | Apply the scientific number format |
5.4 Alignments>
Alt+H, AL | Align Left |
Alt+H, AR | Align Right |
Alt+H, AC | Align Center |
Alt+H, AT | Align Top |
Alt+H, AM | Align Middle |
Alt+H, AB | Align Bottom |
5.5 Wrap and Merge>
Alt+H, W | Wrap or unwrap text (Home - Wrap Text) |
Alt+H, MM | Merge cells - Merge |
Alt+H, MU | Merge - Unmerge |
Alt+H, MC | Merge and Center |
Alt+H, MA | Merge Across (merge all columns, but not rows in selection) |
6.1 Basic Formula Usage>
Ctrl+` | Toggle show formulas on/off |
= | Start a formula |
Alt+= | Insert the AutoSum formula |
Ctrl+A with formula present | Edit formula in formula Bar |
Ctrl+Shift+U | Expand/ collapse formula bar |
F4 | After typing cell reference (eg =E4) makes reference absolute (=$E$4). Repeat if you want to toggle from absolute reference to partial or complete removal ($E$4 -> E$4 -> $E4 -> returning to E4. |
Shift+F3 with empty cell | Display the 'insert function; dialog box |
Shift+F3 with formula present | Edit arguments of formula at cursor position |
Alt+H,FD, U | Select all Formulas (Home - Find - Formulas |
Ctrl+Shift+Enter with array formula | Enter a formula as an array formula. Formula bar will show this as e.g. {=SUM(A1:A3*B1:B3)} which is the sum of A1*B2+A2*B2+A3+B3. This is an easy and concise method. Remember that each time editing the formula will require the Ctrl+Shift+Enter. Some keyboards seem to distinguish between left and right Shift key |
Ctrl+` | Show/ hide all formulas. This will automatically extend all column widths which reverses when pressed again |
Ctr+' | Duplicate formula from cell above |
F3 | Paste named range in formula |
6.2 Common Text Functions>
=LEFT (text, num_chars) | Return X number of chars of text from left |
=RIGHT (text, num_chars) | Return X number of chars of text from right |
=MID (text, start_num, num_chars) | Return X number of chars of text from middle |
=LEN(text) | Returns length of text |
=CONCATENATE (text, text2, …) | Concatenates/ combines multiple cells or text fragments |
=FIND (find_text, within_text) | Case-sensitive search of text within provided text. Add optional start position as optional parameters. |
=SEARCH (find_text, within_text) | Case-insensitive search of text within provided text. Add optional start position as optional parameters. |
=TRIM(text) | Remove extra spaces from beginning and end of text |
=UPPER(text) | Convert text to all upper case |
=LOWER (text) | Convert text to all lower case |
=PROPER (text) | Convert text to all proper case (first letter capital, rest lower case) |
6.3 Common Calculation Functions>
=SUM (value1,value2, …) | Sum values |
=COUNT (value1,value2, …) | Count cells |
=COUNTA (value1,value2, …) | Count cells with content |
=MAX (number1, number2, …) | Maximum value |
=MIN (number1, number2, …) | Minimum value |
6.4 Auditing Formulas>
Ctrl+[ | Select direct precedents |
Ctrl+Shift+[ | Select all precedents |
Ctrl+] | Select direct dependents |
Ctrl+Shift+] | Select all dependents |
Alt+M+P | Formulas - Trace Precedents |
Alt+M+D | Formulas - Trace Dependents |
Alt+M+AA | Formulas - Remove all Arrow Traces |
6.5 Shortcuts for Force Calculation>
F9 | Calculate all worksheets in all open workbooks |
Shift+F9 | Calculate the active worksheet |
Ctrl+Alt+F9 | Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation |
Ctrl+Alt+Shift+F9 | Recheck dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated |
7.1 Auto Tables>
Ctrl+T | Create auto Table from selection |
Ctrl+Space | Select table column |
Shift+Space | Select table row |
7.2 Auto Filter>
Ctrl+Shift+L | Turn Autofilter on or off. Select table as necessary but many times Excel figures out what you want. |
Alt+Arrow Down | On the field with column head, display the AutoFilter list for the current column. Press Escape to cancel |
Arrow Down/Arrow Up and Sace | Select the next/ previous item in the AutoFilter list |
Alt+Arrow Up | Close the AutoFilter list for the current column |
Home/End | Select the first item/ last item in the AutoFilter list |
7.3 Pivot Tables>
Creating Pivot Tables with Shortcuts only seems to be nearly impossible; managing existing tables is doable.
Alt+NV | Insert PivotTable after selecting data range. Follow up with Alt+E for existing worksheet if desired, Tab, and type the cell reference where it should go (e.g. C1) |
F10+R | Refresh PivotTable |
Ctrl+- | Hide selected item |
Alt+Arrow Down in header | Unhide item(s) by opening header drop-down and using Arrow Keys and Space to unhide item |
Type over any field with the value hidden | Unhide item(s) (assume you have two fields 'color', and 'size' and you hid 'color'. Go into 'size' field and type 'color' - this will unhide the 'color' field |
Type over any field with another field in same table | Flip current field value with the value typed |
Ctrl+Shift+* | Select the entire PivotTable report |
Alt+Shift+Arrow Right | Group selected PivotTable items |
Alt+Shift+Arrow Left | Ungroup selected PivotTable items when on group header |
Alt+JTX | Expand all fields |
Alt+JTP | Collapse all fields |
Ctrl+Shift+plus | Insert pivot formula/ calculated field |
Alt+F1 | Create Pivot Chart in same Worksheet |
F1 | Create Pivot Chart in new Worksheet |
8.1 Undo, Redo, and Repeat Action>
Ctrl+Z | Undo |
Ctrl+Y | Redo (after undo) or Repeat (e.g. when applying formats) |
Alt+3 | Undo list (via quick access). Use Arrow Down to extend undo range. |
Alt+4 | Redo list (via quick access). Use Arrow Down to extend redo range. |
Alt+Enter outside edit cell mode | Repeat last action. E.g. try to set a cell bold with Ctrl+B, then go to a different cell and press Alt+Enter; great to cascade formatting across multiple cells |
8.2 Cut, Copy, Paste, and Paste Special>
Ctrl+X | Cut cell(s) to clipboard |
Ctrl+C | Copy cell(s) to clipboard |
Ctrl+V | Paste cell(s) from clipboard |
Ctrl+plus | Insert Paste - Paste cell and push content downward or rightward. Works great for entire rows and columns. |
Ctrl+Alt+V | Open Paste Special Menu (requires a prior copy to Clipboard) |
Ctrl+Alt+V, then V, Enter | Paste Values |
Ctrl+Alt+V, then T, Enter | Paste Formats |
Ctrl+Alt+V, then E, Enter | Paste Transposed |
Ctrl+Alt+V, then W, Enter | Paste Column Width |
Ctrl+Alt+V, then U, Enter | Paste Values and Number Formats |
F3 | Paste a defined name into a formula |
Ctrl+F | Display the Find and Replace dialog box (with find selected) |
Ctrl+H | Display the find and replace dialog box (with replace selected) |
Esc | Close the find and replace dialog Box (with focus on dialog box) |
Shift+F4 | Find next (with search box closed) |
Ctrl+Shift+F4 | Find previous (with search box closed) |
Alt+Tab, or Ctrl+F/H when losing focus | Toggle focus between find/ replace dialog box and worksheet |
Alt+F | Find next with find dialog box active |
Alt+I | Find all with find dialog box active |
* in search option | Use as Asterix for searching multiple characters |
? in search options | Use as wildcard for searching any single character, Use '~' before '?' when searching special characters. |
10.1 Ribbon Shortcuts identical for Most Office Applications>
These are worth memorizing as they identical across most Office Applications
Ctrl+F1 | Minimize/ restore Excel ribbons |
Alt+F | File Ribbon |
Alt+H | Home Ribbon |
Alt+N | Insert Ribbon |
Alt+JD | Draw Ribbon |
Alt+G | Design Ribbon |
Alt+W | View Ribbon |
Alt+R | Review Ribbon |
Alt+Y | Help Ribbon |
10.2 Excel-specific Ribbon Shortcuts>
Alt+M | Formula Ribbon |
Alt+A | Data Ribbon |
Alt+B | Adobe Ribbon (if installed) |
Alt+L | Developer Ribbon (if activated) |
11.1 Shortcuts for Autofitting Rows and Columns and Column Width/ Row Height>
Shift+Alt+Right Arrow with cell or cell range selected | Group selected cells with option to group as Row- or Columns Group |
Ctrl+Space, then Shift+Alt+Arrow Right | Group columns |
Shift+Space, then Shift+Alt+Arrow Right | Group rows |
Shift+Alt+Arrow Left | Ungroup rows or columns |
Alt+A, then H | Hide group (Collapse) via Data - Hide group |
Alt+A, then J | Show group (Expand) via Data - Show group* |
Ctrl+8 | Hide Outline Symbols |
11.2 Hyperlink Shortcuts>
Shift+F10, then 2x I, then Enter | Open hyperlink |
Shift+F10, then R | Remove one or multiple hyperlink(s) |
Ctrl+K | Insert or edit hyperlinK (for complete cell only) |
11.3 Excel Comment Shortcuts>
Shift+F2 | Insert/ edit a cell comment |
1x Escape when in Comment, then Arrow Keys | Move comment |
2x Escape when in Comment | Escape comment editing and return to cell |
Ctrl+Shift+O | Select all cells with comments |
Shift+F10, then M | Delete single comment (or multiple with multiple comments selected) |
11.4 Data Forms Shortcuts>
Tab/Shift+Tab | Move to the next/ previous field which can be edited |
Enter/Shift+Enter | Move to the first field in the next/ previous record |
Page Down/Page Up | Move to the same field 10 records forward/ back |
Ctrl+Page Down | Move to a new record |
Ctrl+Page Up | Move to the first record |
Home/End | Move to the beginning/ end of a field |
11.5 Other Excel Shortcuts>
Shift+F7 | Display the thesaurus dialog box |
F7 | Display the spelling dialog box |
Alt+F, IE | Enable Editing for protected view (File Info Enable Editing) |
Alt+F4 | Close Excel |
F1 | Help |
Alt+' | Style dialog box |
Ctrl+F3 | Define a name or dialog |
Ctrl+Shift+F3 | Create names from row and column labels |
Alt+F1 | Create and insert chart with data in current range as embedded Chart Object |
F11 | Create and insert chart with data in current range in a separate Chart Sheet |
Alt+F11 | Open VBA editor window |
Ctrl+F6 | Scroll between open workbooks |
Alt+F8 | Display macro dialog box |
Created by admin on 10/30/2014. Last updated by Kuros on 3/16/2022
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66 Comments for 'Excel ' [post comment in main thread]
Comment #66 by Candelaria Feb 23, 2024 at 12:54 pm Reply
Buzzwords De-Buzzed: 10 Other Ways To Say Local Accident Attorney Local Accident Attorney
Comment #65 by Allan_Roberts Feb 20, 2023 at 10:14 am Reply
Tried again and now like the Lightroom PDF option sends me to a URL that then hangs to a blank page "https://shortcutworld.com/pdf/eyJ0b2tlbiI6ImI3OTIxNzRhOTgyZDQ5YjIwYTEzIiwiaWQiOjc2N30"
Comment #64 by Allan_Roberts Feb 20, 2023 at 10:11 am Reply
Hi the download as PDF option doesn't seem to work, if gives a 404 error?
Comment #63 by Bharath Mar 6, 2021 at 03:09 am Reply
Hi , Am working before in 2013 excel in that am able to use Filter Shortcut Filter dropdown key (ctl+shift +l) for Filter drop down (Alt+down arrow). But Now am using Excel 2019 in this for filter (ctrl + shift+ l) it is working but Filter drop down shortcut key is not working can you please help what is the shortcut key.
Comment #62 by alex20850 Apr 9, 2019 at 10:25 am Reply
In the list for Excel 2016, next is spelled bext. [Shift]+[F4] Find bext (with search box closed)
Reply #1 admin Apr 10, 2019 at 09:33 am
fixed. thank you!
Comment #61 by Luis Pina III May 23, 2018 at 03:13 pm Reply
Aligned Center is misspelled as Align Cight.
Reply #1 admin Apr 24, 2018 at 01:17 pm
fixed. thx.
Comment #60 by Luis Pina III May 23, 2018 at 11:54 am Reply
The following shortcut is in correcct: Ctrl+Space, then Ctrl+Shift++ Select single row, then insert row below. Select multiple rows to insert multiple rows
Reply #2 admin May 23, 2018 at 12:17 pm
You are correct. Should have been Shift+Space. fixed. Thank you!
Reply #1 Luis Pina III May 23, 2018 at 12:04 pm
It Select column and insert one to the right.
Comment #59 by Hobibor Oct 9, 2017 at 06:23 am Reply
Please tell me . How to do Merge & center by Short Cut Key of Key board.
Reply #2 Waliullah Jul 24, 2018 at 04:27 am
Alt+H+M+C
Reply #1 Navneet Jan 4, 2018 at 08:17 am
first select cell range which you want to merge and press ALT+M+C
Comment #58 by Seenivasan Aug 19, 2017 at 02:50 am Reply
How Do The Scrol Loch Relized The Loptop Short Cut Key ASAP Send Me Answer
Comment #57 by malav Aug 18, 2017 at 08:01 am Reply
filter short cut key ?
Reply #1 Seenivasan Aug 19, 2017 at 02:53 am
ALT+D+F = Filter In Excel Keys
Comment #56 by Pradeep Kumar Chaudhary May 29, 2017 at 03:12 am Reply
Dear Sir, Mujhe MSExcel me Amount ko wrod me cheng karna karna he permanent please suggest that
Comment #55 by RAVINATH Apr 5, 2017 at 05:21 am Reply
What is the shortcut of column filter.. thanks..
Reply #1 rank17 Apr 8, 2017 at 05:47 am
CTRL+SHIFT+L
Comment #54 by imann08 Feb 16, 2017 at 10:38 am Reply
Under section 19 Auto Tables, the shortcuts for select column and select row are incorrect. It should be Shift+Spacebar for selecting rows and Ctrl+Spacebar for selecting columns
Reply #1 admin Feb 17, 2017 at 10:22 am
fixed. thanks!
Comment #53 by anshurock680@gmail.com Aug 17, 2016 at 03:57 am Reply
thanks
Comment #52 by Terr Apr 28, 2016 at 02:24 pm Reply
Small fix: In Excel 2013 Shortcuts, Section 8 (Applying Borders), the second to last shortcut (Outside Borders) has an 'A' where it should have an 'S'. The note to the right explaining the shortcut correctly highlights the 'S'.
Comment #51 by Manu Apr 19, 2016 at 08:10 am Reply
Thanks a lot,,,,,,its really worth for learners Regards, Manu
Comment #50 by mahasenadhipathi Apr 13, 2016 at 06:45 am Reply
Thanks a lot for providing this information.It will be good if focus is made on excel formulae little more.
Comment #49 by RUPALI PILANE Mar 11, 2016 at 03:13 am Reply
Thanks, Its very useful site.
Comment #48 by JCHY Feb 7, 2016 at 11:05 pm Reply
The below keyboard shortcut for switching among non-adjacent selections: 'Ctrl+Alt+Arrow Right/Ctrl+Alt+Arrow Left' - Move to the right / to the left between non-adjacent selections (with multiple ranges selected) It works great in my Excel 2010; while it is no longer available in my Excel 2013. May ask is there any fix on it or has it been removed from Excel 2013 (which I found is very useful) Thanks a lot!
Comment #47 by Elby Feb 4, 2016 at 03:04 pm Reply
You are missing insert symbol: Alt+I then S
Comment #46 by shiva kumar Jan 8, 2016 at 07:06 am Reply
how to shift the entire row to the left
Comment #45 by SHurley Jan 6, 2016 at 09:35 am Reply
The insert row command is priceless - 'ctrl shift =' I have been working with excel for thirty years and always forget how to do this. This is much easier to remember.
Reply #1 admin Jan 6, 2016 at 03:55 pm
I know; it is too much fun; While updating the list to Excel 2016, I expanded my own use to consequently select a line before [Shift]+[Space] in combination with other line(s) in the clipboard and use it as 'Paste Insert'. Also i try to remember it as [Ctrl]+[Shift]+[+], to match it with the [-] for the delete line. Thanks for the feedback!
Comment #44 by susmita Jan 2, 2016 at 11:23 pm Reply
Very helpful page for all..
Reply #1 RAVINATH Apr 5, 2017 at 05:34 am
please contact me via email...thanks
Comment #43 by Christoff Dec 16, 2015 at 10:48 am Reply
This shortcut seems to be missing from Excel, Data Selection: Control + . (Full stop) Move anchor cell to next corner of selected range
Reply #1 admin Dec 26, 2015 at 03:02 pm
Thanks for checking on this; this is already included in (3) Navigate Inside Selected Text Blocks on the Excel 2013 section; i made sure it got into the 2016 version as well
Comment #42 by ganesh870 Nov 27, 2015 at 02:33 am Reply
how to connect one excel data link to another excel data.
Comment #41 by anurag2806 Oct 17, 2015 at 01:34 am Reply
Comment #159: by anurag2806 on 10/16/2015: please tell in excel sheet if I cut a row and want to insert this cut row any where in the sheet then how to do [Reply] Reply by shilpy on 10/16/2015: FIRST OF ALL U SELECT THE ROW THEN CTRL X AND PATSE THIS ROW WHERE YOU NEED.. remarks by anurag saxena Hellow By doing this action a blank row is being created where I do ctrl+x you have answered how to cut and paste the row but I want to know after cut( ctrl+x) , I want to insert this cut cell to a place where I need once again I am projecting my query I want to cut a row and then I want to insert this cut row(not a paste row) this action I performing till now by the right click of mouse then inserting the cut row but I request that how to do this by short cut command
Reply #4 sreedath Nov 25, 2015 at 07:37 am
Hi, There is an easy way of doing it. After you cut the desired row using CTRL+X, go to the row where you want to insert it. And then follow the sequence "Shift +space" (to select the row and then "CTRL+Shift+=" (CTRL++). This will insert the row.
Reply #3 Hocky Nov 5, 2015 at 10:47 pm
Hi Anurag, In my case, I would do the following" After - select row & Ctrl +x, put your active cell in the column A - on the row you want to paste. Press the key that represent right click on the keyboard (normally it is located on the right side just next to the 'Alt' key) then press "e" and than "Enter"
Reply #2 Hocky Nov 5, 2015 at 10:47 pm
Hi Anurag, In my case, I would do the following" After - select row & Ctrl +x, put your active cell in the column A - on the row you want to paste. Press the key that represent right click on the keyboard (normally it is located on the right side just next to the 'Alt' key) then press "e" and than "Enter"
Reply #1 shilpy Oct 17, 2015 at 06:36 am
shortcut of insert a row is ctrl+
Comment #40 by anurag2806 Oct 16, 2015 at 03:28 am Reply
please tell in excel sheet if I cut a row and want to insert this cut row any where in the sheet then how to do
Reply #2 sreedath Nov 25, 2015 at 08:26 am
Hi, There is an easy way of doing it. After you cut the desired row using CTRL+X, go to the row where you want to insert it. And then follow the sequence "Shift +space" (to select the row and then "CTRL+Shift+=" (CTRL++). This will insert the row.
Reply #1 shilpy Oct 16, 2015 at 06:48 am
FIRST OF ALL U SELECT THE ROW THEN CTRL X AND PATSE THIS ROW WHERE YOU NEED..
Comment #39 by shilpy Oct 15, 2015 at 02:38 am Reply
SHORTCUT CTRL+; DATE CTRL+SHIFT+; TIME ALT+D+E TEXT TO COLUMN ALT+O+C+A ADJUST DATA CTRL+1 FORMET CELL ALT= SUM CTRL+2 BOLD ALT+W+F FREEZE ALT+A+M REMOVE DUBLICATE CRTL+SPACE SELECT coloumn CRTL- Remove select coloumn ALT+W+Q ZOOM SHIFT+CTRL+# DATE FORMET LEN(_) VALE COUNT add 2 column = C1 &" "&C2 Ctrl+Shift+# Applies the Date format Ctrl+Shift+: Enters the current time Ctrl+L or t Displays the Create Table dialog box Ctrl+R Uses the Fill Right command to copy Ctrl+Y Repeats the last command F12 Save AS formula as it is ctrl+~ VALUE PASTE ALT+CTRL+V PivotTable or PivotChart ALT, D, P Display Windows Help Win+F1 mouse right click Shift+F10 Opens Windows Task Manager Ctrl+Shift+Esc rename sheet alt,o,h,r
Comment #38 by mohd mujtaba sharif fahad Oct 11, 2015 at 12:51 pm Reply
Thanks a lot i have improved my knowledge more and its help full for me
Comment #37 by Yaakub Sep 29, 2015 at 11:51 pm Reply
Thanks for the summary of it.
Comment #36 by manipmk Sep 18, 2015 at 05:08 am Reply
Thanks for your service. very usefull for my work
Comment #35 by Avinandan Sep 2, 2015 at 05:51 am Reply
thnk you very much
Comment #34 by GAYATHRI Aug 24, 2015 at 12:54 am Reply
Thankyou!!! Its very helpful, Excel made easy!!
Comment #33 by RAFIK Aug 20, 2015 at 02:31 am Reply
THIS IS VERY HELP FULL Thanks
Comment #32 by Baja Jul 23, 2015 at 10:04 am Reply
Ctrl+Shift+L The same as Sort & Filter > Filter Adds filter to the top/selected row.
Comment #31 by Ramareddy Jul 3, 2015 at 03:06 am Reply
Very heplful service. Thanks a looot.
Reply #1 John Nov 23, 2015 at 08:17 am
What is Looot?
Comment #30 by Amit Jun 24, 2015 at 09:45 pm Reply
Very helpful , thanks you admin
Comment #29 by xtine Jun 18, 2015 at 09:34 am Reply
As old as the post is i love it...old is gold anyway... would someone kindly get me a way of changing case in excel...this is really hectic....think think think....
Comment #28 by rakeshg Jun 4, 2015 at 08:28 am Reply
thank you very much,for providing very useful information
Comment #27 by MD RAFI Jun 4, 2015 at 04:17 am Reply
excellent work done by your team, this material is very much useful for each and every body thank you sooooo much
Comment #26 by MGWT May 23, 2015 at 06:12 am Reply
Hi all, I know that using the arrow keys within a worksheet helps you move from one cell to another with ease. From some reason, I'm not able to do that anymore :-/ pressing on the arrow keys leave the same cell marked and the entire worksheet move up-down and sideways. Have you encountered this before? How can I gain control again? Thanks in advance, Meital
Reply #1 admin May 23, 2015 at 12:10 pm
on your keyboard, you probably activated the 'scroll lock' key. press that one and it should work. There are also a couple of others like my laptop has a key to disable the function keys....
Comment #25 by B.SREENIVASULU SHETTY Apr 21, 2015 at 12:14 am Reply
I want to learn excel programming. Please let me know how to write a programme and how to check the result of that programme.
Comment #24 by Charles Tate Apr 17, 2015 at 10:32 am Reply
Mac: [Command][Arrow] moves to bottom, right, left, or top of data.
Comment #23 by SATISH Apr 2, 2015 at 07:22 am Reply
I want to made a calender and show the today date (with high light). I am not able to do it. I am trying again and again but I am helpless. Can you help me?
Comment #22 by CAREE Mar 11, 2015 at 11:33 pm Reply
Is there a keyboard shortcut to rename a worksheet?
Reply #1 fringebenny Apr 5, 2015 at 03:53 pm
Alt+o then h r Rename current worksheet (format, sheet, rename)
Comment #21 by Navdeep_singh Feb 25, 2015 at 06:19 am Reply
how to use hlookup
Reply #1 onlineworking1 Jul 24, 2015 at 01:20 am
hlookup is use for Looks a value in the top row of a table or array of values and returns the value in the same column from a row you specify
Comment #20 by neeru Jan 5, 2015 at 06:29 am Reply
how to remove formula base cell without any distrub my result by formula
Comment #19 by aishaok Dec 22, 2014 at 04:24 am Reply
Sir, How to increase & decrease space in a single cell in between or among the multiple lines? Please help
Comment #18 by naveed Nov 24, 2014 at 07:39 am Reply
How to download this page?
Reply #1 ajbroadnax Jan 8, 2015 at 12:08 pm
I recommend saving the shortcut list in .pdf format. To do this: a) Right click the ".pdf" in the upper right hand corner b) Select "Save Target as..." from the menu c) Before hitting save as, change the name for the file from "doc" to something meaningful. d) print from Adobe Acrobat or your preferred pdf reader.
Comment #17 by siddaguru Oct 21, 2014 at 06:53 am Reply
it is really useful for me tnx
Comment #16 by sekhar Oct 18, 2014 at 05:56 am Reply
i'm using excel, its really help full me
Comment #15 by vikas tiwari Sep 16, 2014 at 11:28 am Reply
really help me a lot
Comment #14 by Zandre (SA - Nelspruit) Sep 10, 2014 at 06:13 am Reply
Great site for Excel shortcuts...You have made my life so much easier, very helpful to assist client to overcome problems with normal "clicking" not functioning...
Comment #13 by Yogi Sep 9, 2014 at 05:00 am Reply
It is very helpful. Thank you for consolidating the details.
Obvious shortcuts like Arrow Keys, Page Up and Page down, etc could have been avoided as I'm sure 99% of the people who could navigate to this page would already know these.
Nevertheless.
Comment #12 by vinodhkumar Aug 23, 2014 at 01:14 am Reply
Its helping me so much.Thankyou guys.
Comment #11 by Eric Richards Aug 14, 2014 at 03:13 pm Reply
It could be a mistake for "Work with data selection"
to "select entire column" it works in OpenOffice 4.1 you need "Ctrl" + space + "Shift" I have not tried it in excel yet as I can no longer buy the excel CD.
Comment #10 by AMIT KUMAR May 28, 2014 at 12:58 am Reply
VERY THANK U
Comment #9 by spring82 May 20, 2014 at 04:49 am Reply
Hey guys! There is a shortcut I can not find anywhere! if you press Ctrl + [ on a cell it directly takes you to the liked cell where the original information is. For example, if in Sheet1 I have a call which is taking the data from the sheet2, when doing this it directly takes you to the data source cell! Fine, the question now is....how to do this on the spanish keyboard? I've been searching for this shortcut on the internet but it surprises me there is no information about it! can anyone help! Great web by the way!
Reply #1 Shakir Aug 6, 2014 at 07:52 am
Ctrl+[ and if you want to come back to cell again then F5+Entr
Comment #8 by R. MURALI May 5, 2014 at 06:56 am Reply
when I am using the excel the excel shortcut is very necessary. it is very useful to work quickly.
Comment #7 by Mubarak Apr 19, 2014 at 09:21 am Reply
Very helpful and comprehensive set of shortcut for the excel. Hats off Sir !
Comment #6 by Les Mar 31, 2014 at 01:57 pm Reply
I have a question. In my spreadsheet I have a formula to calculate average and more data is added to the column referred to. On selecting the formula cell I get an option to Update Formula to Include Cells. This is good and what I want to do. Is there a keyboard short key that I can use to Update Formula to Include Cells as I want to put it in a macro?
Any assistance wold be most grateful.
Comment #5 by DDL Mar 29, 2014 at 10:08 am Reply
Anybody know shortcut for inserting an entire row with Excel for Mac 2011?
Comment #4 by Bhaskar Redy Feb 24, 2014 at 02:21 am Reply
Shorts cuts are very helpful to do office works.Thanks a lot
Comment #3 by basant Jan 14, 2014 at 05:20 am Reply
Very heplful service, for every one for professional using
Comment #2 by NITIN Jan 12, 2014 at 06:58 pm Reply
This Shortcut Keys are Very Helpful to us Who Is always working in excel sheet and woooooooooooooooooooooooow
Reply #2 ranjith May 7, 2015 at 03:26 am
wat wooow shutup bloody
Reply #1 CHIRANJEEV KUMAR Jan 17, 2015 at 06:28 am
This shortcut key are very helpful and data manage alway working in worksheet and replyy........
Comment #1 by Vinayak R. K. May 17, 2013 at 04:01 am Reply
Thanks to all team of u,