226 Shortcuts for Microsoft Excel 2016

1. Frequently used shortcuts

+V or Ctrl+V

Paste

+C or Ctrl+C

Copy

Delete

Clear

+S or Ctrl+S

Save

+Z or Ctrl+Z

Undo

+Y or Ctrl+Y

Redo

+X or Ctrl+X

Cut

+B or Ctrl+B

Bold

+P or Ctrl+P

Print

Option+F11

Open Visual Basic

+D or Ctrl+D

Fill Down

+R or Ctrl+R

Fill Right

Ctrl+Shift+=

Insert cells

+- or Ctrl+- (hyphen)

Delete cells

+= or F9

Calculate all open workbooks

+W or Ctrl+W

Close window

+Q

Quit Excel

Ctrl+G or F5

Display the Go To dialog box

+1 or Ctrl+1

Display the Format Cells dialog box

Ctrl+H or +Shift+H

Display the Replace dialog box

+Ctrl+V or Ctrl+Option+V

Paste Special

+U

Underline

+I or Ctrl+I

Italic

+N or Ctrl+N

New blank workbook

+Shift+P

New workbook from template

+Shift+S or F12

Display the Save As dialog box

F1 or +/

Display the Help window

+A or +Shift+Space

Select All

+Shift+F or Ctrl+Shift+L

Add or remove a filter

+Option+R or Ctrl+O

Minimize or maximize the ribbon tabs

+O

Display the Open dialog box

F7

Check spelling

Shift+F7

Open the thesaurus

Shift+F3

Display the Formula Builder

+F3

Open the Define Name dialog box

+Shift+F3

Open the Create names dialog box

Shift+F11

Insert a new sheet *

+P or Ctrl+P

Print

+P or Ctrl+P

Print preview

2. Work in windows and dialogs

+Option+R

Expand or minimize the ribbon

+Ctrl+F

Switch to full screen view

+Tab

Switch to the next application

+Shift+Tab

Switch to the previous application

+W

Close the active workbook window

+Shift+3

Copy the image of the screen and save it to a Screen Shot file on your desktop.

Ctrl+F9

Minimize the active window

Ctrl+F10 or +F10

Maximize or restore the active window

+H

Hide Excel.

Tab

Move to the next box, option, control, or command

Shift+Tab

Move to the previous box, option, control, or command

Esc

Exit a dialog or cancel an action

Enter

Perform the action assigned to the default command button (the button with the bold outline, often the OK button)

Esc

Cancel the command and close

3. Move and scroll in a sheet or workbook

Arrow Keys

Move one cell up, down, left, or right

+Arrow Key

Move to the edge of the current data region

Home

Move to the beginning of the row

Ctrl+Home

Move to the beginning of the sheet

Ctrl+End

Move to the last cell in use on the sheet

Page Down

Move down one screen

Page Up

Move up one screen

Option+Page Down

Move one screen to the right

Option+Page Up

Move one screen to the left

Ctrl+Page Down or Option+Arrow Right

Move to the next sheet in the workbook

Ctrl+Page Down or Option+Arrow Left

Move to the previous sheet in the workbook

Ctrl+Delete

Scroll to display the active cell

Ctrl+G

Display the Go To dialog box

Ctrl+F or Shift+F5

Display the Find dialog box

+F

Access search (when in a cell or when a cell is selected)

Tab

Move between unlocked cells on a protected sheet

4. Enter data on a sheet

F2

Edit the selected cell

Enter

Complete a cell entry and move forward in the selection

Ctrl+Option+Enter

Start a new line in the same cell

+Return or Ctrl+Enter

Fill the selected cell range with the text that you type

Shift+Enter

Complete a cell entry and move up in the selection

Tab

Complete a cell entry and move to the right in the selection

Shift+Tab

Complete a cell entry and move to the left in the selection

Esc

Cancel a cell entry

Delete

Delete the character to the left of the insertion point, or delete the selection

On a MacBook, pressFn+Delete

Note: Some smaller keyboards do not have this key

Arrow Keys

Move one character up, down, left, or right

Home

Move to the beginning of the line

Shift+F2

Insert a comment

Shift+F2

Open and edit a cell comment

Ctrl+D or +D

Fill down

Ctrl+R or +R

Fill to the right

Ctrl+L

Define a name

5. Work in cells or the Formula bar

F2

Edit the selected cell

Delete

Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents

Enter

Complete a cell entry

+Shift+Return or Ctrl+Shift+Enter

Enter a formula as an array formula

Esc

Cancel an entry in the cell or formula bar

Ctrl+A

Display the Formula Builder after you type a valid function name in a formula

+K or Ctrl+K

Insert a hyperlink

Ctrl+U

Edit the active cell and position the insertion point at the end of the line

Shift+F3

Open the Formula Builder

Shift+F9

Calculate the active sheet

Shift+F10

Display a contextual menu

=

Start a formula

+T or F4

Toggle the formula reference style between absolute, relative, and mixed

+Shift+T

Insert the AutoSum formula

Ctrl+; (semicolon)

Enter the date

+; (semicolon)

Enter the time

Ctrl+Shift+" (inchmark)

Copy the value from the cell above the active cell into the cell or the formula bar

Ctrl+` (grave accent)

Alternate between displaying cell values and displaying cell formulas

Ctrl+' (apostrophe))

Copy a formula from the cell above the active cell into the cell or the formula bar

Ctrl+Option+Arrow Down

Display the AutoComplete list

Ctrl+L

Define a name

Ctrl+Option++L

Open the Smart Lookup pane

6. Format and edit data

F2

Edit the selected cell

+T or Ctrl+T

Create a table

+Option+Return or Ctrl+Option+Enter

Insert a line break in a cell

Ctrl+Spacebar or +Space

Insert special characters like symbols, including emoji

+Shift+>

Increase font size

+Shift+<

Decrease font size

+E

Align center

+L

Align left

+Shift+L

Display the Modify Cell Style dialog box

+1

Display the Format Cells dialog box

Ctrl+Shift+~

Apply the general number format

Ctrl+Shift+$

Apply the currency format with two decimal places (negative numbers appear in red with parentheses)

Ctrl+Shift+%

Apply the percentage format with no decimal places

Ctrl+Shift+^

Apply the exponential number format with two decimal places

Ctrl+Shift+#

Apply the date format with the day, month, and year

Ctrl+Shift+@

Apply the time format with the hour and minute, and indicate AM or PM

Ctrl+Shift+!

Apply the number format with two decimal places, thousands separator, and minus sign (-) for negative values

+Option+0

Apply the outline border around the selected cells

+Option+Arrow Right

Add an outline border to the right of the selection

+Option+Arrow Left

Add an outline border to the left of the selection

+Option+Arrow Up

Add an outline border to the top of the selection

+Option+Arrow Down

Add an outline border to the bottom of the selection

+Option+- (hyphen)

Remove outline borders

+B

Apply or remove bold formatting

+I

Apply or remove italic formatting

+U

Apply or remove underscoring

+Shift+X

Apply or remove strikethrough formatting

+) or Ctrl+)

Hide a column

+Shift+) or Ctrl+Shift+)

Unhide a column

+( or Ctrl+(

Hide a row

+Shift+( or Ctrl+Shift+(

Unhide a row

Ctrl+U

Edit the active cell

Esc

Cancel an entry in the cell or the formula bar

Delete

Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents

+V

Paste text into the active cell

Enter

Complete a cell entry

+Return or Ctrl+Enter

Give selected cells the current cell's entry

+Shift+Return or Ctrl+Shift+Enter

Enter a formula as an array formula

Ctrl+A

Display the Formula Builder after you type a valid function name in a formula

7. Select cells, columns, or rows

Shift+Arrow Key

Extend the selection by one cell

+Shift+Arrow Key

Extend the selection to the last nonblank cell in the same column or row as the active cell

Shift+Home

Extend the selection to the beginning of the row

Ctrl+Shift+Home

Extend the selection to the beginning of the sheet

Ctrl+Shift+End

Extend the selection to the last cell used on the sheet (lower-right corner)

Ctrl+Space

Select the entire column

Shift+Space

Select the entire row

+A

Select the entire sheet

+Shift+* (asterisk)

Select only visible cells

Shift+Delete

Select only the active cell when multiple cells are selected

Shift+Page Down

Extend the selection down one screen

Shift+Page Up

Extend the selection up one screen

Ctrl+6

Alternate between hiding objects, displaying objects, and displaying placeholders for objects

F8

Turn on the capability to extend a selection by using the arrow keys

Shift+F8

Add another range of cells to the selection

Ctrl+/

Select the current array, which is the array that the active cell belongs to.

Ctrl+\

Select cells in a row that don't match the value in the active cell in that row. You must select the row starting with the active cell.

Ctrl+Shift+[

Select only cells that are directly referred to by formulas in the selection

Ctrl+Shift+{

Select all cells that are directly or indirectly referred to by formulas in the selection

Ctrl+]

Select only cells with formulas that refer directly to the active cell

Ctrl+Shift+}

Select all cells with formulas that refer directly or indirectly to the active cell

8. Work with a selection

+C or Ctrl+C

Copy

+V or Ctrl+V

Paste

+X or Ctrl+X

Cut

Delete

Clear

Ctrl+- (hyphen)

Delete the selection

+Z

Undo the last action

+) or Ctrl+)

Hide a column

+Shift+) or Ctrl+Shift+)

Unhide a column

+( or Ctrl+(

Hide a row

+Shift+( or Ctrl+Shift+(

Unhide a row

Enter

Move from top to bottom within the selection (down)*

Shift+Enter

Move from bottom to top within the selection (up)*

Tab

Move from left to right within the selection, or move down one cell if only one column is selected

Shift+Tab

Move from right to left within the selection, or move down one cell if only one column is selected

Ctrl+. (period)

Move clockwise to the next corner of the selection

+Shift+K

Group selected cells

+Shift+J

Ungroup selected cells

9. Use charts

F11

Insert a new chart sheet.

ArrowKeys

Cycle through chart object selection

10. Sort, filter, and use PivotTable reports

+Shift+R

Open the Sort dialog box

+Shift+F or Ctrl+Shift+L

Add or remove a filter

Option+Arrow Down

Display the Filter list or PivotTable page field pop-up menu for the selected cell

11. Outline data

Ctrl+8

Display or hide outline symbols

Ctrl+9

Hide selected rows

Ctrl+Shift+( (opening parenthesis)

Unhide selected rows

Ctrl+0 (zero)

Hide selected columns

Ctrl+Shift+) (closing parenthesis)

Unhide selected columns

12. The following table provides the function key shortcuts for Excel 2016 for Mac*

F1

Display the Help window

F2

Edit the selected cell

Shift+F2

Insert or edit a cell comment

Option+F2

Open the Save dialog

Shift+F3

Open the Formula Builder

+F3

Open the Define Name dialog

+F4

Close

F5

Display the Go To dialog

Shift+F5

Display the Find dialog

Ctrl+F5

Move to the Search Sheet dialog

F7

Check spelling

Shift+F7 or Ctrl+Option++R

Open the thesaurus

F8

Extend the selection

Shift+F8

Add to the selection

Option+F8

Display the Macro dialog

F9

Calculate all open workbooks

Shift+F9

Calculate the active sheet

Ctrl+F9

Minimize the active window

Shift+F10

Display a contextual menu, or "right click" menu

Ctrl+F10 or +F10

Maximize or restore the active window

F11

Insert a new chart sheet*

Shift+F11

Insert a new sheet*

+F11

Insert an Excel 4.0 macro sheet

Option+F11

Open Visual Basic

F12

Display the Save As dialog

+F12

Display the Open dialog

Created by Peherte on 5/17/2017. Last updated on 7/9/2020

 

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Microsoft Excel Shortcuts

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