Arrow Keys

Navigate one cell at a time in any direction

Ctrl+Arrow Keys

Move to the edge of data region (cells that contains data)

Page Down/Page Up

Move one screen down/ up

Alt+Page Down/Page Up

Move one screen right/ left

Tab/Shift+Tab

Move one cell to the next/ previous cell in worksheet

Home

Move to beginning of row

Ctrl+Home

Move to the beginning of worksheet

Ctrl+End

Move to the last cell with content of worksheet

Ctrl+G

Display the GoTo dialog box

Ctrl+G then type e.g. A50

Go to line 50, Column A

Ctrl+G then type e.g. G1

Go to column G, Line 1 in Excel

Ctrl+Backspace

Set focus back to active cell after e.g. scrolling away from it

Shift+Arrow Keys

Extend selection by one cell

Shift+Page Down/Page Up

Extend selection one screen down/ up

Ctrl+Shift+Arrow Keys

Extend selection to next non-blank cell

Shift+Home

Extend selection to beginning of the row (unfortunately, there is no Shift+End equivalent)

Ctrl+A with empty cells around current cell

Select all

Ctrl+A with filled cells around current cell

Select all cells in data-containing area. Press twice to select everything

Ctrl+Shift+Home

Extend selection to first cell of the worksheet

Ctrl+Shift+End

Extend selection from current cell to all cells with data on the worksheet

Ctrl+G

Manual selection by row/ column via GoTo menu.
A:B selects column A thru C,
1:3 selects row 1 thru 3 ,
A1:B3 select cells A1 thru B3, etc

Shift+Space

Select current row

Shift+Space, then Shift+Arrow Down/Arrow Up

Select current row, then expand selection by one row down/ up

Shift+Space, then Shift+Page Down/Page Up

Select current row, then expand selection by one page down/ up

Ctrl+Space

Select current column

Shift+Space, then Shift+Arrow Right/Arrow Left

Select current column, then expand selection by one column right/ left

Shift+Space, then Shift+Alt+Page Down/Page Up

Select current column, then expand selection by one screen right/ left

Shift+Space, then Ctrl+-

Select single row; then delete

Shift+Space, then Shift+Arrow Up/Arrow Down, then Ctrl+-

Select multiple rows; then delete

Shift+Space, thenCtrl+Shift++

Select single row; then insert one row above

Shift+Space, then Shift+Arrow Up/Arrow Down, then Ctrl+Shift++

Select multiple rows; then insert the same number rows below

Shift+Space, then Ctrl+-

Select single (or multiple) columns, then delete

Shift+Space, then Ctrl+Shift++

Select single row, then insert row below. Select multiple rows to insert multiple rows

Ctrl+Shift++ with row(s) in clipboard and a row selected

Paste Insert - paste row(s) from clipboard and shift existing content downward

Ctrl+Shift++ with column(s) in clipboard and column selected

Paste Insert - paste column(s) from clipboard and shift existing content to the right

Ctrl+Shift++

With cells that are not complete rows/columns - Open insert cell/ row/ column menu

Ctrl+-

With cells that are not complete rows/columns - Open delete cell/ row/ column menu

Shift+Arrow Down, F2, then Ctrl+Enter

Fill single cell content down to all cells selected with Shift+Arrow Down

Shift+Arrow Up, F2, then Ctrl+Enter

Fill single cell content up to all cells selected with Shift+Arrow Down

Ctrl+D

Duplicate cell or line above (Duplicate Down)

Ctrl+R

Duplicate cell or line above (Duplicate Right)

Shift+Space, then Ctrl+D

Duplicate content from row above of selection

Ctrl+Space, then Ctrl+R

Duplicate column content from column to the left of selection

Ctrl+'

Duplicate single cell from above during editing a Cell. Similar to Ctrl+D, but on single cell only and applies to when editing. This also allows e.g. amend text from above to the current cell content.

Press and hold Ctrl, then click or click and drag

Add non-adjacent cells to a selection. While continue to hold Ctrl, click on selected cells or drag ranges to de-select.

F8

Extend selection from current cell; same effect as pressing and holding Shift. There is an 'Extend Selection' texts at in Excel Status Bar. Press Escape to exit Extend Selection Mode

Shift+F8

Enter Locked Selection Extend Mode. Now you can add non-adjacent cells to a selection. There is an 'Add or Remove Selection' text at bottom of Excel Window

Shift+F8, then click on cells or click+drag cell ranges

Add non-adjacent cells or ranges to locked selection

Shift+F8, then Arrow Keys, then 2x Shift+F8 on a single cell

Add non-adjacent single cells to locked selection

Shift+F8, then Arrow Keys, then Shift+Arrow Keys, then 1x Shift+F8 selected range.

Add non-adjacent cell ranges to locked selection

F2

Edit cell. Press Escape to cancel

F2, then Shift+Home

Select Cell Content. Selects from current end of cursor to beginning

Home/End

Jump to beginning/ end of cell

Arrow Keys

Navigate by one character left/ right or one line up/ down

Ctrl+Arrow Left/Arrow Right

Navigate by one word left/ right

Shift+Arrow Keys

Select one character to the left/ right (or one line up/down)

Shift+Home/End

Select from the insertion point to beginning/ end of cell

Ctrl+Shift+Arrow Left/Arrow Right

Select or unselect one word to the left/ right

Delete/Backspace

Delete one character to the right/ left of cursor

Ctrl+Delete

Delete from cursor to end of cell

Alt+Enter

Start a new line inside cell

Enter/Shift+Enter

Complete cell entry and move one cell down/ up

Tab/Shift+Tab

Complete cell entry and move one cell right/ left

Ctrl+Enter

Complete cell entry and don't move selection

Ctrl+'

Duplicate value from Cell above into current cell at cursor position

Ctrl+;

Insert current date at cursor position

Ctrl+Shift+;

Insert current time at cursor position

Tab/Shift+Tab

Move active cell right/ left in selection

Enter/Shift+Enter

Move active cell down/ up in selection

Shift+Backspace

Select only the active cell when multiple cells are selected

Ctrl+Backspace

Show active cell within selection; helps with large selections when active cell is off screen

Ctrl+.

Move clockwise between the four corners of a selection

Ctrl+Alt+Arrow Right/Arrow Left

Move to the right/ to the left between non-adjacent selections (with multiple ranges selected)

Arrow Keys with active Selection

Cancel Selection

Ctrl+O

Open Workbook via 'new' open box to access additional locations

Ctrl+Alt+F2

Open file via classic open dialog window

Alt+F, O

File Open via Excel file manager

Alt+F, O + 1...9

Open recent file (1 thru 9)

Alt+F, O, Y1...Z

Open recent file (10 upwards)

Alt+F, O, K

File Open from OneDrive Link

Ctrl+S

Save File with current file name

F12

Save file as via standard save dialog box

Alt+F, A

File Save as via Excel file manager

Alt+F, A, K

File Save to OneDrive Link

Esc

Exit open/ save menu

Ctrl+P

Print. This won't offer Key Tips/ Options. To continue with shortcuts, use the new Key Options below.

Alt+F, P

Open File Print menu

I in Print Menu

Select printer

Alt+P if Key Tips disappear

Return Print key tips/ options

V in Print Menu

Focus on View pane; use arrow keys to forward/ backward preview pages

G in Print Menu

Page setup

N in Print Menu

Set Number of copies

Ctrl+Page Down/Page Up

Move to the next/ previous worksheet in current workbook

Alt+H, IS

Insert worksheet (Home - Insert Sheet)

Alt+H, DS

Delete worksheet Home - Delete Sheet

Alt+H, OR

Rename worksheet (Home - Format - Rename worksheet)

Alt+H, OM

Move worksheet (Home - Format - Move worksheet)

Alt+H, OT

Worksheet tab color, continue with mouse or arrow keys (Home - Format - Tab color)

Alt+W+FF

View - Freeze or unfreeze; unfreeze works for any Freeze Setting

Alt+W+R

View - Freeze first visible Row on screen

Alt+W+C

View - Freeze first Column on screen

Ctrl+9

Hide selected rows

Ctrl+Shift+9

Unhide hidden rows within the selection

Ctrl+0

Hide selected columns

Shift+F10, then U

Unhide selected columns (Ctrl+Shift+0 not working in Excel 2010, 2013, or 2016)

Alt+W S

Split or unsplit Worksheet at current position

Ctrl+Shift+7

Apply border on all sides of cell

Ctrl+Shift+-

Remove all borders from selection

Ctrl+1, then Ctrl+Tab

Open Border Menu

Alt+HB, them M

Open Border Menu

Alt+T

Toggle Top border (in border menu)

Alt+B

Toggle Bottom border (in border menu)

Alt+R

Toggle Right border (in border menu)

Alt+L

Toggle Left border (in border menu)

Alt+O

Toggle Outline order (in border menu)

Alt+I

Toggle Inside border (in border menu)

Alt+H

Toggle Horizontal interior border (in border menu)

Alt+V

Toggle Vertical interior border (in border menu)

Alt+U

Toggle Upwards diagonal border (in border menu)

Alt+D

Toggle Downwards diagonal border (in border menu)

Alt+N

Remove/ Neutralize all borders (in border menu)

Alt+HB then O

Bottom border

Alt+HB then P

Top border

Alt+HB then L

Left border

Alt+HB then R

Right border

Alt+HB then N

No borders

Alt+HB then A

All borders

Alt+HB then A

Outside borders

Alt+HB then T

Thick outside borders

Alt+HB then B

Bottom double borders

Alt+HB then H

Thick bottom borders

Alt+HB then C

Top and thick bottom border

Alt+HB then U

Top and double bottom border

Ctrl+;

Insert static date

Ctrl+Shift+;

Insert static time

Ctrl+;, then Space, then Ctrl+Shift+;

Insert static date followed by time

=TODAY()

Insert todays date as formula

=NOW()

Insert todays date and time as formula

Ctrl+Shift+3

Apply date format to selection as dd-mmm-yy

Ctrl+Shift+2

Apply time format to selection as h:mm AM/PM

Ctrl+1

Access Format Number menu (press Ctrl+Tab if tab Is not in focus, press Tab or Ctrl+T for Type to access number format)

M

Month as single digit (e.g. 1/23/2020)

mm

Month as double digits (e.g. 01/23/2020)

mmm

Month abbreviated 3-letter (e.g. Jan/23/2020)

mmmm

Month as full name (e.g. January/23/2020)

mmmmm

Month as abbreviated 1 letter (e.g. J/23/2020)

D

Day as 1 digit number (e.g. 1/1/2020)

dd

Day as 2 digit number (e.g. 1/01/2020)

ddd

Day as 3-digit abbreviation (e.g. 1/Wed/2020)

dddd

Day as full name (e.g. 1/Wednesday/2020)

Y

Year as 2 digit number (e.g. 1/1/20)

yy

Year as 4 digit number (e.g. 1/1/2020)

Ctrl+1

Access Format Number menu (press Ctrl+Tab if tab Is not in focus, press Tab or Ctrl+T for Type to access number format)

H

Hours without leading zero

hh

Hours with leading zero

M

Minutes without leading zero

mm

Minutes with leading zero

S

Seconds without leading zero

ss

Seconds with leading zero

AM/PM

Display AM or PM

H

Time elapsed in hours (Hours in 24-hour format)

M

Time elapsed in minutes

M

Time elapsed in minutes

mmm

Month abbreviated 3-letter (e.g. Jan/23/2020)

mmmm

Month as full name (e.g. January/23/2020)

mmmmm

Month as abbreviated 1 letter (e.g. J/23/2020)

D

Day as 1-digit number (e.g. 1/1/2020)

dd

Day as 2-digit number (e.g. 1/01/2020)

ddd

Day as 3-digit abbrevation (e.g. 1/Wed/2020)

dddd

Day as full name (e.g. 1/Wednesday/2020)

Y

Year as 2-digit number (e.g. 1/1/20)

yy

Year as 4-digit number (e.g. 1/1/2020)

Ctrl+Alt+V, then T and Enter

Copy a cell via Ctrl+C, then via Paste Special, paste format of that cell to current cell

Alt+Enter

Repeat a previous cell format action on current cell

Ctrl+1

Open Format Cells dialog with last selection active

Ctrl+Shift+F

Open Format Cells dialog with Font Tab active

Ctrl+B

Apply/ remove bold format

Ctrl+I

Apply/ remove italic format

Ctrl+U

Apply/ remove underline format

Ctrl+5

Apply/ remove strikethrough formatting

Alt+H, FF

Home select Font Face; type font name supported by auto-complete or use Arrow Down to select.

Alt+H, FS

Home select Font Size; use Arrow Key, then Enter to change size

Alt+H, FC, Escape, Enter

Assign current font color to selection via Home Font Color. While escaping the font-color drop-down, the focus stays on the icon; simply press Enter to assign the current color.

Alt+HH, Escape, Enter

Assign current fill color to selected cell color via Home Higlight Cell. While escaping the highlight drop-down, the focus stays on the icon; simply press Enter to assign the current color.

Alt+HH, then N

Set to No fill color

Ctrl+Shift+~

Apply the general number format (e.g. 1000)

Ctrl+Shift+1

Apply the number format with two decimal places, thousands separator (e.g. 1,000.00)

Ctrl+Shift+2

Apply the time format with the hour and minute, and indicate AM or PM

Ctrl+Shift+3

Apply the date format with the day, month, and year

Ctrl+Shift+4

Apply the currency format with two decimal places (e.g. $1,000.00)

Ctrl+Shift+5

Apply the percentage format with no decimal places (e.g. 10%)

Ctrl+Shift+6

Apply the scientific number format

Alt+H, AL

Align Left

Alt+H, AR

Align Right

Alt+H, AC

Align Center

Alt+H, AT

Align Top

Alt+H, AM

Align Middle

Alt+H, AB

Align Bottom

Alt+H, W

Wrap or unwrap text (Home - Wrap Text)

Alt+H, MM

Merge cells - Merge

Alt+H, MU

Merge - Unmerge

Alt+H, MC

Merge and Center

Alt+H, MA

Merge Across (merge all columns, but not rows in selection)

Ctrl+`

Toggle show formulas on/off

=

Start a formula

Alt+=

Insert the AutoSum formula

Ctrl+A with formula present

Edit formula in formula Bar

Ctrl+Shift+U

Expand/ collapse formula bar

F4

After typing cell reference (eg =E4) makes reference absolute (=$E$4). Repeat if you want to toggle from absolute reference to partial or complete removal ($E$4 -> E$4 -> $E4 -> returning to E4.

Shift+F3 with empty cell

Display the 'insert function; dialog box

Shift+F3 with formula present

Edit arguments of formula at cursor position

Alt+H,FD, U

Select all Formulas (Home - Find - Formulas

Ctrl+Shift+Enter with array formula

Enter a formula as an array formula. Formula bar will show this as e.g. {=SUM(A1:A3*B1:B3)} which is the sum of A1*B2+A2*B2+A3+B3. This is an easy and concise method. Remember that each time editing the formula will require the Ctrl+Shift+Enter. Some keyboards seem to distinguish between left and right Shift key

Ctrl+`

Show/ hide all formulas. This will automatically extend all column widths which reverses when pressed again

Ctr+'

Duplicate formula from cell above

F3

Paste named range in formula

=LEFT (text, num_chars)

Return X number of chars of text from left

=RIGHT (text, num_chars)

Return X number of chars of text from right

=MID (text, start_num, num_chars)

Return X number of chars of text from middle

=LEN(text)

Returns length of text

=CONCATENATE (text, text2, …)

Concatenates/ combines multiple cells or text fragments

=FIND (find_text, within_text)

Case-sensitive search of text within provided text. Add optional start position as optional parameters.

=SEARCH (find_text, within_text)

Case-insensitive search of text within provided text. Add optional start position as optional parameters.

=TRIM(text)

Remove extra spaces from beginning and end of text

=UPPER(text)

Convert text to all upper case

=LOWER (text)

Convert text to all lower case

=PROPER (text)

Convert text to all proper case (first letter capital, rest lower case)

=SUM (value1,value2, …)

Sum values

=COUNT (value1,value2, …)

Count cells

=COUNTA (value1,value2, …)

Count cells with content

=MAX (number1, number2, …)

Maximum value

=MIN (number1, number2, …)

Minimum value

Ctrl+[

Select direct precedents

Ctrl+Shift+[

Select all precedents

Ctrl+]

Select direct dependents

Ctrl+Shift+]

Select all dependents

Alt+M+P

Formulas - Trace Precedents

Alt+M+D

Formulas - Trace Dependents

Alt+M+AA

Formulas - Remove all Arrow Traces

F9

Calculate all worksheets in all open workbooks

Shift+F9

Calculate the active worksheet

Ctrl+Alt+F9

Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation

Ctrl+Alt+Shift+F9

Recheck dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated

Ctrl+T

Create auto Table from selection

Ctrl+Space

Select table column

Shift+Space

Select table row

Ctrl+Shift+L

Turn Autofilter on or off. Select table as necessary but many times Excel figures out what you want.

Alt+Arrow Down

On the field with column head, display the AutoFilter list for the current column. Press Escape to cancel

Arrow Down/Arrow Up and Sace

Select the next/ previous item in the AutoFilter list

Alt+Arrow Up

Close the AutoFilter list for the current column

Home/End

Select the first item/ last item in the AutoFilter list

Alt+NV

Insert PivotTable after selecting data range. Follow up with Alt+E for existing worksheet if desired, Tab, and type the cell reference where it should go (e.g. C1)

F10+R

Refresh PivotTable

Ctrl+-

Hide selected item

Alt+Arrow Down in header

Unhide item(s) by opening header drop-down and using Arrow Keys and Space to unhide item

Type over any field with the value hidden

Unhide item(s) (assume you have two fields 'color', and 'size' and you hid 'color'. Go into 'size' field and type 'color' - this will unhide the 'color' field

Type over any field with another field in same table

Flip current field value with the value typed

Ctrl+Shift+*

Select the entire PivotTable report

Alt+Shift+Arrow Right

Group selected PivotTable items

Alt+Shift+Arrow Left

Ungroup selected PivotTable items when on group header

Alt+JTX

Expand all fields

Alt+JTP

Collapse all fields

Ctrl+Shift+plus

Insert pivot formula/ calculated field

Alt+F1

Create Pivot Chart in same Worksheet

F1

Create Pivot Chart in new Worksheet

Ctrl+Z

Undo

Ctrl+Y

Redo (after undo) or Repeat (e.g. when applying formats)

Alt+3

Undo list (via quick access). Use Arrow Down to extend undo range.

Alt+4

Redo list (via quick access). Use Arrow Down to extend redo range.

Alt+Enter outside edit cell mode

Repeat last action. E.g. try to set a cell bold with Ctrl+B, then go to a different cell and press Alt+Enter; great to cascade formatting across multiple cells

Ctrl+X

Cut cell(s) to clipboard

Ctrl+C

Copy cell(s) to clipboard

Ctrl+V

Paste cell(s) from clipboard

Ctrl+plus

Insert Paste - Paste cell and push content downward or rightward. Works great for entire rows and columns.

Ctrl+Alt+V

Open Paste Special Menu (requires a prior copy to Clipboard)

Ctrl+Alt+V, then V, Enter

Paste Values

Ctrl+Alt+V, then T, Enter

Paste Formats

Ctrl+Alt+V, then E, Enter

Paste Transposed

Ctrl+Alt+V, then W, Enter

Paste Column Width

Ctrl+Alt+V, then U, Enter

Paste Values and Number Formats

F3

Paste a defined name into a formula

Ctrl+F

Display the Find and Replace dialog box (with find selected)

Ctrl+H

Display the find and replace dialog box (with replace selected)

Esc

Close the find and replace dialog Box (with focus on dialog box)

Shift+F4

Find next (with search box closed)

Ctrl+Shift+F4

Find previous (with search box closed)

Alt+Tab, or Ctrl+F/H when losing focus

Toggle focus between find/ replace dialog box and worksheet

Alt+F

Find next with find dialog box active

Alt+I

Find all with find dialog box active

* in search option

Use as Asterix for searching multiple characters

? in search options

Use as wildcard for searching any single character, Use '~' before '?' when searching special characters.
~* searches for *
~~ searches for ~
~? searches for ?

Ctrl+F1

Minimize/ restore Excel ribbons

Alt+F

File Ribbon

Alt+H

Home Ribbon

Alt+N

Insert Ribbon

Alt+JD

Draw Ribbon

Alt+G

Design Ribbon

Alt+W

View Ribbon

Alt+R

Review Ribbon

Alt+Y

Help Ribbon

Alt+M

Formula Ribbon

Alt+A

Data Ribbon

Alt+B

Adobe Ribbon (if installed)

Alt+L

Developer Ribbon (if activated)

Shift+Alt+Right Arrow with cell or cell range selected

Group selected cells with option to group as Row- or Columns Group

Ctrl+Space, then Shift+Alt+Arrow Right

Group columns

Shift+Space, then Shift+Alt+Arrow Right

Group rows

Shift+Alt+Arrow Left

Ungroup rows or columns

Alt+A, then H

Hide group (Collapse) via Data - Hide group

Alt+A, then J

Show group (Expand) via Data - Show group*

Ctrl+8

Hide Outline Symbols

Shift+F10, then 2x I, then Enter

Open hyperlink

Shift+F10, then R

Remove one or multiple hyperlink(s)

Ctrl+K

Insert or edit hyperlinK (for complete cell only)

Shift+F2

Insert/ edit a cell comment

1x Escape when in Comment, then Arrow Keys

Move comment

2x Escape when in Comment

Escape comment editing and return to cell

Ctrl+Shift+O

Select all cells with comments

Shift+F10, then M

Delete single comment (or multiple with multiple comments selected)

Tab/Shift+Tab

Move to the next/ previous field which can be edited

Enter/Shift+Enter

Move to the first field in the next/ previous record

Page Down/Page Up

Move to the same field 10 records forward/ back

Ctrl+Page Down

Move to a new record

Ctrl+Page Up

Move to the first record

Home/End

Move to the beginning/ end of a field

Shift+F7

Display the thesaurus dialog box

F7

Display the spelling dialog box

Alt+F, IE

Enable Editing for protected view (File Info Enable Editing)

Alt+F4

Close Excel

F1

Help

Alt+'

Style dialog box

Ctrl+F3

Define a name or dialog

Ctrl+Shift+F3

Create names from row and column labels

Alt+F1

Create and insert chart with data in current range as embedded Chart Object

F11

Create and insert chart with data in current range in a separate Chart Sheet

Alt+F11

Open VBA editor window

Ctrl+F6

Scroll between open workbooks

Alt+F8

Display macro dialog box