117 Shortcuts for Microsoft OneNote

Jump to: Format, Basic Editing and Formatting, OneNote Window, Manage Pages, Notebooks and Sections, OneNote Tables, Add Items, Outlines, Tag Notes, Search Notes, Outlook 2016 Integration, The Rest

1. Format

Ctrl+Shift+>/<

Increase/ decrease font size of selected text

Ctrl+Shift+H

Highlight selected text

Ctrl+B

Format selected text Bold; press again to un-apply

Ctrl+I

Format Italic

Ctrl+U

Format Underline

Ctrl+-

Format strikethrough

Ctrl+=

Format subscript

Ctrl+Shift+=

Format superscript

Ctrl+Shift+C/Ctrl+Shift+V

Copy/ paste formatting of selected text

Ctrl+Shift+N

Apply the Normal style

Ctrl+.

Apply bullets to selection; press again to un-apply

Ctrl+/

Apply numbered list

Ctrl+Alt+1 ... 6

Apply heading style 1 thru 6

Alt+Shift+Arrow Right/Arrow Left

Indent/ outdent paragraph

Ctrl+R/Ctrl+L

Align Right/ Left

Ctrl+Shift+T

Select Title of page

Alt+Shift+Arrow Up/Arrow Down

Move current line or selected lines up/ down

Shift+Enter

Insert a line break without starting a new paragraph

Ctrl+K

Insert a hyperlink

2. Basic Editing and Formatting

Ctrl+Z/Y

Undo/ redo last action

Ctrl+Arrow Left/Arrow Right

Move one word left/ right

Ctrl+Arrow Down/Arrow Up

Move to next/ previous paragraph

Home/End

Move to beginning/ end of the line

Ctrl+Home/End

Move to top/ bottom of current page

Page Up/Page Down

Move one page up/ down in current page

Ctrl+Delete

Delete one word to the right of cursor

Ctrl+Backspace

Delete one word to the left of cursor

Ctrl+X/Ctrl+C/Ctrl+V

Cut/ copy/ paste selection

Shift+Home/End

Select to the beginning/ end of line

Ctrl+A 1x

Select all of Line

Ctrl+A 2x

Select all of Comment Section

Ctrl+A 3x

Select all of current page

Ctrl+Shift+-

Select current paragraph and its subordinate paragraphs

Shift+F10

Bring up context menu for any note, tab, or any other object that currently has focus (Simulate right mouse-button)

3. OneNote Window

Ctrl+Shift+R

Show or hide Ruler lines on current page

Ctrl+Shift+[/]

Increase/ decrease width of page tab (typically on the right)

Ctrl+Shift+Alt+[/]

Increase/ decrease width of sections tab (typically on the left)

Alt+F1

Show or hide section tab

Ctrl+Shift+Alt++/-

Zoom in/ out

Ctrl+F1

Show or hide Office ribbon

F11

Turn full-screen view on or off

Ctrl+Alt+D

Dock/ undock OneNote program window to desktop

Ctrl+M

Replicate OneNote window

Ctrl+Shift+M

Open a small OneNote window to create side note

Win+N

Create a new side note

Ctrl+Alt+N

Create a new page below current page tab at the same level

Ctrl+Shift+Alt+N

Create a new subpage below current page

4. Manage Pages, Notebooks and Sections

Ctrl+T

Create new section

Ctrl+Alt+M

Move or copy current page

Ctrl+Page Down/Page Up

Go to next/ previous page in section

Ctrl+Tab/Ctrl+Shift+Tab

Go to next/ previous section

Alt+Home/End

Go to first/ last page in the section

Alt+Page Up/Page Down

Go to first/ last page in the currently visible set of page tabs

Alt+Arrow Left/Arrow Right

Go back to last/ next page opened

Ctrl+G

Move focus to Notebook area (typically on the left); continue with Arrow Up/Arrow Down to select page. Press Escape to cancel

Ctrl+Alt+G

Move focus to Pages area (typically on the Right); continue with Arrow Up/Arrow Down to select page. Press Escape to cancel

Ctrl+Shift+G

Move focus to Section area (typically on the top); continue with Arrow Left/Arrow Right to select section. Press Escape to cancel

Ctrl+Shift+G, Shift+F10, M

Open move option for current section

Ctrl+O

Open notebook

Ctrl+Alt+Shift+O

Open a section

Ctrl+Shift+A

Select current page tab

5. OneNote Tables

Tab

Create able by adding a second column to already typed text.
Create another column in table with a single row.

Enter

Create another row when at the end cell of a table. Press Enter a second time to finish the table

Ctrl+Enter

Create row below current row in table

Alt+Enter

Create another paragraph in same cell in table

Ctrl+Alt+R

Create column to the right of current column in table

Ctrl+Alt+E

Create column to the left of current column in table

Enter

Create row above the current one in table (when the cursor is at the beginning of any row)

Press Delete twice

Delete current empty row in table (when the cursor is at the beginning of the row)

6. Add Items

Alt+Shift+D

Insert current Date

Alt+Shift+T

Insert current Time

Alt+Shift+F

Insert current date and time

Alt+N, F

Insert document or File on current page

Alt+N, O

Insert document or file as a printout on current page

Alt+Shift+P

Show or hide document printouts on current page (when running OneNote in High Contrast mode)

Alt+N, P

Insert Picture from file

Alt+N, S

Insert picture from Scanner or a camera.

Win+S

Insert screen clipping. The OneNote icon must be active in the notification area on the Windows taskbar

7. Outlines

Alt+Shift+1 ... 9

Show Level 1 through 9

Alt+Shift+0

Expand all levels

Tab/Shift+Tab

Increase/ decrease indent by one level

Alt+Shift+[/]

Expand collapsed outline

Alt+Shift+-

Collapse expanded outline

8. Tag Notes

Ctrl+1

Apply, mark, or clear 'To-Do' tag

Ctrl+2

Apply or clear 'Important' tag

Ctrl+3

Apply or clear 'Question' tag

Ctrl+4

Apply or clear 'Remember for later' tag

Ctrl+5

Apply or clear 'Definition' tag

Ctrl+6 ... Ctrl+9

Apply or clear a custom tag

Ctrl+0 (zero)

Remove all note tags from selected notes

9. Search Notes

Ctrl+E

Move insertion point to search box to search all notebooks

Arrow Down

While searching all notebooks, preview next result

Enter

While searching all notebooks, go to selected result and dismiss search

Ctrl+E, Tab, Space

Change the search scope

Alt+O after searching

Open the Search Results pane

Ctrl+F

Search only current page. Switch between searching everywhere and searching only the current page at any point by pressing CTRL+E or CTRL+F

F3 (or Enter)

While searching current page, move to next result

Shift+F3

While searching current page, move to previous result

Esc

Dismiss search and return to page

10. Outlook 2016 Integration

Ctrl+Shift+E

Send selected pages in an Email

Ctrl+Shift+1

Create a Today Outlook task from selected note

Ctrl+Shift+2

Create a Tomorrow Outlook task

Ctrl+Shift+3

Create a This Week Outlook task

Ctrl+Shift+4

Create a Next Week Outlook task

Ctrl+Shift+5

Create a No Date Outlook task

Ctrl+Shift+K

Open the selected Outlook task

Ctrl+Shift+9

Mark the selected Outlook task as complete

Ctrl+Shift+0

Delete selected Outlook task

Shift+F9

Sync changes in current shared notebook

F9

Sync changes in all shared notebooks

Ctrl+Q

Mark current page as unread

11. The Rest

F7

Check spelling

Shift+F7

Open research pane and thesaurus for the currently selected word

Ctrl+Shift+W

Execute action suggested on the Information Bar if it appears at the top of a page

Ctrl+Alt+L

Lock all password-protected sections

Ctrl+Shift+*

Expand or collapse the subordinate tabs of a page group

Ctrl+P

Print the current page

Created by max on 12/29/2015. Last updated by admin on 9/18/2017

 

8 Comments for 'OneNote '   

 
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Comment #8 by santosh May 30, 2020 at 06:38 am  Reply

when we have to copy any text from scanned image in one note we have to right click and select the option copy text from picture. is there any sortcut for this or we can modify to add any short key for time saving

Reply #1 admin May 30, 2020 at 10:45 am

1. [ctrl]+[v] to paste the picture 2. [arrow up] to select picture 3. [shift]+[f10] to simulate right mouse button 4. [e] for copy t[e]xt to paragraph,

Comment #7 by Mike G Sep 18, 2017 at 11:53 am  Reply

Actually, to select all text on a OneNote page, you must do Ctrl-A twice! The cursor can be placed anywhere on the page, but if you do it only once, it just selects the line it's on.

Reply #1 admin Sep 18, 2017 at 12:21 pm

Updated page to list ctrl+[a] 1x = select line, 2x select section, 3x = select page. Thank you for pointing that out!

Comment #6 by David May 29, 2016 at 10:28 am  Reply

The OneNote shortcut key for expanding/collapsing outlines is incorrect. See Outline keys section on this page https://www.shortcutworld.com/en/win/OneNote_2016.html Currently it says: Alt+Shift+[/] Expand collapsed outline The actual shortcut is Alt+Shift+"+" or Alt+Shift+"-" to expand or collapse outline Thx! DG

Comment #5 by Thomas Sep 5, 2015 at 04:22 am  Reply

Thank you for this excellent page. It is detailed and well organized. I finally know how to delete a page with the keyboard

Comment #4 by Jith Sep 11, 2014 at 02:50 am  Reply

is there any shortcut to drag the pointer to select a clipping?

Comment #3 by garrettahughes Jun 11, 2014 at 11:31 am  Reply

Your reply field mangled the format of my previous post! The info is unreadable or missing.

Comment #2 by garrettahughes Jun 11, 2014 at 11:29 am  Reply

You can split and join tables along rows (at least in OneNote 2010) with the following keyboard sequenceTO SPLIT A TABLE ALONG A ROW1. Insert an empty row below the last row you want to retain in the upper table +2. With the cursor in the first column of the new blank row type or TO JOIN TWO TABLES WITH THE SAME NUMBER OF COLUMNS1. Copy the table to be joined: +2. Position the cursor just below the first column of the other table: use the 3. Insert and Join the two tables: +Step 3 above can also be accomplished by simply deleting blank lines between the aligned tables residing in the same group 2. Copy the lower

Comment #1 by Lynn Apr 25, 2014 at 02:48 pm  Reply

We use Macro Express (ME) and have dozens of macros that we use to make our work more uniform, reduce typos, and save keystrokes. In ME, one can designate whether a macro will work globally, only in selected programs, or exclude programs one does not want the macro to run. We have just recently started using OneNote 2010 and several of the shortcut sequences duplicate macros we already have. Is there a way to have OneNote shortcuts run ONLY in OneNote? Thank you.

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Microsoft OneNote Shortcuts

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