Jump to: The following table shows frequently used shortcuts in Outlook 2016 for Mac., Work in windows and dialogs, Send and receive mail, Use Search, Use the Calendar, Work with people and contacts, Manage tasks, Use notes, Edit and format text, Flag messages, contacts, and tasks for follow up
⌘+S | Save an item |
⌘+P | Print an item |
⌘+Z | Undo the last action |
⌘+Y | Redo the last action |
⌘+M | Minimize the active window |
⌘+Shift+N | Create a new folder in the navigation pane |
⌘+N | Create new email (in Mail view) |
⌘+\ (Backslash) | Hide the reading pane or show it on the right |
⌘+Shift+\ (Backslash) | Hide the reading pane or show it below |
⌘+Shift+M | Move the selected item to a different folder |
⌘+Shift+C | Copy the selected item to a different folder |
⌘+A | Select all items in the item list, if the item list is the active pane |
⌘+Option+R | Minimize or expand the ribbon |
⌘+H | Hide Outlook |
⌘+Q | Quit Outlook |
Fn+Fn | Start dictation |
⌘+Ctrl+" " (Spacebar) | Insert emoji |
⌘+1 | Go to Mail view |
⌘+2 | Go to Calendar view |
⌘+3 | Go to Contacts view |
⌘+4 | Go to Tasks view |
⌘+5 | Go to Notes view |
⌘+7 | Open the Sync Status window or make it the active window |
⌘+8 | Open the Sync Errors or make it the active window |
⌘+0 (Zero) | Open the Contacts Search window |
⌘+, (Comma) | Open the Outlook Preferences dialog box |
⌘+~ (Tilde) | Cycle forward through open windows |
⌘+Shift+~ (Tilde) | Cycle back through open windows |
⌘+W | Close the active window |
⌘+O | Open the selected item |
Tab | Move forward through controls in a window |
Shift+Tab | Move back through controls in a window |
⌘+N | Create a new message |
⌘+Return | Send the open message |
⌘+K | Send all messages in the Outbox and receive all incoming messages |
⌘+Shift+K | Send all the messages in the Outbox |
⌘+S | Save the open message and store it in the Drafts folder |
⌘+E | Add an attachment to the open message |
⌘+: (Colon) | Open the Spelling and Grammar dialog box |
⌘+Ctrl+C | Check recipient names in the open messages |
⌘+R | Reply to the sender of the message or, if the message is from a mailing list, reply to the mailing list |
⌘+Shift+R | Reply to all |
⌘+J | Forward the message |
⌘+O | Open the selected message in a separate window |
⌘+Option+' (Apostrophe) | Clear the flag for the selected message |
⌘+Shift+J | Mark the selected message as junk mail |
⌘+Shift+Option+J | Mark the selected message as not junk mail |
Ctrl+ (Opening Bracket) | Display the previous message |
Shift+Ctrl+ (Closing Bracket) | Display the next message |
Ctrl+ (Opening Bracket) | Navigate to the previous pane in the Mail view |
Shift+Ctrl+ (Closing Bracket) | Navigate to the next pane in the Mail view |
⌘+Shift+M | Move the selected message to a folder |
⌘+- (Hyphen) | Decrease the display size of text in an open message or in the reading pane |
⌘++ (Plus Sign) | Increase the display size of text in an open message or in the reading pane |
" " (Spacebar) | Scroll down to the next screen of text or, if you are at the end of a message, display the next message |
Shift+" " (Spacebar) | Scroll up to the previous screen of text or, if you are at the beginning of a message, display the previous message |
Delete | Delete the selected message |
Shift+Delete | Permanently delete the selected message |
⌘+Delete | Delete the current message, and, if the message window is open, close it |
⌘+T | Mark selected messages as read |
⌘+Shift+T | Mark selected messages as unread |
⌘+Option+T | Mark all messages in a folder as read |
⌘+Option+F | Search current folder |
⌘+Shift+F | Do an advanced search in Outlook (add Item Contains filter for searching) |
⌘+F | Find text within an item |
⌘+G | Find the next instance of the text you searched for in an item |
⌘+Shift+G | Find the previous instance of the text you searched for in an item |
⌘+2 | Open the Calendar window |
⌘+N | Create a new appointment |
⌘+O | Open the selected calendar event |
Delete | Delete the calendar event |
⌘+T | Switch the view to include today |
⌘+Arrow Left | In Day view, move to the previous day. In Week and Work Week views, move to the previous week. In Month view, move to the previous month. |
⌘+Arrow Right | In Day view, move to the next day. In Week and Work Week views, move to the next week. In Month view, move to the next month. |
Shift+Ctrl+ (Opening Bracket) | Navigate to the previous pane in the Calendar view |
Shift+Ctrl+ (Closing Bracket) | Navigate to the next pane in the Calendar view |
⌘+N | Create a new contact |
⌘+O | Open the selected contact |
Delete | Delete the contact |
Ctrl+ (Opening Bracket) | Close the current open contact and open the previous contact |
Ctrl+ (Closing Bracket) | Close the current open contact and open the next contact |
Shift+Ctrl+ (Opening Bracket) | Navigate to the previous pane in the People view |
Shift+Ctrl+ (Closing Bracket) | Navigate to the next pane in the People view |
⌘+4 | Move to the Task window |
⌘+N | Create a new task |
⌘+O | Open the selected task |
Delete | Delete the task |
Ctrl+ (Opening Bracket) | Close the current open task and open the previous task in the Tasks list |
Ctrl+ (Closing Bracket) | Close the current open task and open the next task in the Tasks list |
Shift+Ctrl+ (Opening Bracket) | Navigate to the previous pane in the Tasks view |
Shift+Ctrl+ (Closing Bracket) | Navigate to the next pane in the Tasks view |
⌘+5 | Move to the Notes window |
⌘+N | Create a new note |
⌘+O | Open the selected note |
Delete | Delete the note |
Ctrl+ (Opening Bracket) | Close the current open note and open the previous note in the Notes list |
Ctrl+ (Closing Bracket) | Close the current open note and open the next note in the Notes list |
Shift+Ctrl+ (Opening Bracket) | Navigate to the previous pane in the Notes view |
Shift+Ctrl+ (Closing Bracket) | Navigate to the next pane in the Notes view |
⌘+J | Send a note as an email |
⌘+Ctrl+J | Send a note as an HTML attachment to an email. First place the focus on the note in the list of notes. |
⌘+X | Cut the selected text to the clipboard |
⌘+C | Copy a selection to the clipboard |
⌘+V | Paste a selection from the clipboard |
⌘+Shift+Option+V | Paste a selection from the clipboard and match the destination style |
⌘+B | Make the selected text bold |
⌘+I | Make the selected text italic |
⌘+U | Underline the selected text |
⌘+Shift+X | Strike through the selected text |
⌘+Ctrl+K | Insert a hyperlink |
Arrow Left | Move the cursor left one character |
Arrow Right | Move the cursor right one character |
Arrow Up | Move the cursor up one line |
Arrow Down | Move the cursor down one line |
Option+Arrow Up | Move the cursor to the beginning of the current paragraph |
Option+Arrow Down | Move the cursor to the end of the current paragraph |
Option+Arrow Left | Move the cursor to the beginning of the current word |
Option+Arrow Right | Move the cursor to the end of the current word |
Forward Delete+ { (Opening Brace) | Decrease indent |
Forward Delete+ } (Closing Brace) | Increase indent |
Delete | Delete the character to the left of the cursor, or delete the selected text |
Forward Delete or if your keyboard doesn't have a Forward Delete key, use FN+Delete | Delete the character to the right side of the cursor, or delete the selected text |
Tab | Insert a tab stop |
⌘+Arrow Left | Move the cursor to the beginning of the line |
⌘+Arrow Right | Move the cursor to the end of the line |
⌘+Arrow Up | Move the cursor to the top of the message body |
⌘+Arrow Down | Move the cursor to the bottom of the message body |
⌘+Home | Move the cursor to the beginning of the selected text |
⌘+End | Move the cursor to the end of the selected text |
Page up | Scroll up |
Page down | Scroll down |
Ctrl+1 | Flag the selected item for follow up, with Today as Due Date |
Ctrl+2 | Flag the selected item for follow up, with Tomorrow as Due Date |
Ctrl+3 | Flag the selected item for follow up, with This Week as Due Date |
Ctrl+4 | Flag the selected item for follow up, with Next Week as Due Date |
Ctrl+5 | Flag the selected item for follow up, with No Due Date |
Ctrl+6 | Flag the selected item for follow up, and add a custom Due Date |
Ctrl+= (Equal Sign) | Flag the selected item for follow up, and add a reminder |
Ctrl+0 (Zero) | Mark the selected item as Complete |
⌘+Option+' (Apostrophe) | Clear the selected item's follow-up flag |
Created by Peherte on 5/21/2017
Advertising for Consideration:
Ads for Consideration:
Please kindly review and accept Terms of Use and Cookie & Policy Policy
22 Comments for 'Outlook ' [post comment in main thread]
Comment #22 by Gabrielle Dec 19, 2023 at 04:02 am Reply
С уважением за то, что поделились этим потрясающий веб-страница. Посетите также мою страничку газпром дебетовая карта
Comment #21 by Cmf Jun 8, 2023 at 12:27 pm Reply
Control 0 is not complete on iPad keyboard
Comment #20 by Esther Feb 28, 2023 at 01:02 am Reply
Can someone please lemme know the shortcut to toggle between open emails !! I used to do Alt Tab in Lenovo but MacBook I can’t seem to find a shortcut.
Comment #19 by Whistler Aug 8, 2020 at 05:14 pm Reply
Alt+Enter ...Show the properties for the selected item. I presume it means the selected item in the list of messages. It does not seem to work on my Windows 10 desktop Outlook 2016. Am I missing something?
Reply #1 admin Aug 15, 2020 at 08:42 am
hi - you need to be in the view where it shows emails in the list.
Comment #18 by Carlyle Sutphen Sep 5, 2018 at 07:04 am Reply
I accidentally pressed ctrll+alt+n in an email I was composing which changed the formatting in a way I could not fully understand. Most notably, the right margin seemed to change to be much less than the window's right margin. I looked through all format settings, even using the Reveal Formatting tab, and could not find the formatting difference compared to another mail in which I did not press ctrl+alt+n. I could not undo the format with ctrl+z. Googling for the shortcut turned up nothing. Does anybody have an idea what ctrl+alt+n does in Outlook?
Comment #17 by carolyn Mar 29, 2017 at 11:58 am Reply
wonderful tips. i wonder if this one is reversed in Outlook format tips? Ctrl+[/Ctrl+Shift+< Increase font size. Ctrl+]/Ctrl+Shift+> Decrease font size. seems the < DEcreases, and the > INcreases.
Reply #1 admin Mar 30, 2017 at 04:35 pm
fixed, thanks! I actually changed it to [ctrl]+[shift]+[.]/[,]. this makes it consistent with word.
Comment #16 by om.joshi Jan 8, 2017 at 01:36 am Reply
How can I search the email ID by simply typing starting word of the name on which I am sending the email for the first time?
Reply #1 Carlyle Sutphen Sep 5, 2018 at 07:10 am
You probably don't need the answer any more. The first time a contact is used by you, pressing ctrl-k will search the server for a name starting with what you typed so far.
Comment #15 by Pascal Aug 17, 2016 at 02:55 pm Reply
This is really nice. I use your website very often. Thank you.
Comment #14 by Natalie Jul 9, 2016 at 01:34 pm Reply
In Outlook 2010, how do I change change focus from the list of emails to the viewing pane. And once I am in the viewing pane is there a keyboard shortcut to download pictures.
Comment #13 by Alan Feb 24, 2016 at 04:10 pm Reply
is there a short cut to "expand / collapse" groups in a list?
Comment #12 by Todd Mar 16, 2015 at 04:24 pm Reply
Is there a short cut key to insert your signature?
Reply #1 Dave Oct 12, 2015 at 09:48 pm
I used to use Ctl + I in an old version of outlook, but am searching for what it is now. Would be great to hear if its possible to access signatures via a shortcut.
Comment #11 by Marc Jun 26, 2014 at 09:56 am Reply
Awesome information for Outlook. Really enjoyed it.
Comment #10 by SUNNY Jun 12, 2014 at 09:22 am Reply
Thanks a lot man.. i will work on outlook my half of the day. These shortcuts are very helpful to me.
Comment #9 by Lynn Apr 28, 2014 at 04:44 pm Reply
When composing a message in Outlook, is there a shortcut for "Do Not Save"? My settings are set to automatically Save messages. However, many times throughout a day I do not want to save a particular message.
Comment #8 by siddheshwar Sep 19, 2013 at 09:31 am Reply
Grouping of all keyes is very nice, Thanks.
Comment #7 by Bhushan Jul 1, 2013 at 03:07 am Reply
This is very nice tabular presentation of the Outlook shortcuts. Also the PDF download of the shortcuts is very nice...
Thanks.
Comment #6 by Ali Jun 11, 2013 at 11:56 am Reply
When my email view is by "From" and I have each person mimized so that it is more compact, if I change screens to say the calendar or anything else and then go back to the Inbox, all of the names have expanded again. Is there a way to minimize these names all at once with a function key combo or is my only option to click on each one all over again?
Comment #5 by Jo Fullerton May 16, 2013 at 10:35 am Reply
Hi
This is a great resource - it would be very useful to blind and partially sighted computer users however I am finding it inaccessible to jAWS screen reader. JAWs can not detect any links, headings or form fields. This suggests that your website may be inaccessible to all/most screen readers, as JAWs is very powerful.
Comment #4 by Alan Jul 25, 2012 at 03:30 am Reply
I was typing a message and hit a key stroke combination that has enlarged my text size - not font size, just the viewing text. This only happens when composing - viewing emails is not affected. Any ideas to get back to normal size????
Comment #3 by nilofar Jul 4, 2012 at 03:27 am Reply
pls may i know how to create shortcut key for signature in outlook ?
Reply #1 admin Jul 7, 2012 at 05:27 pm
Press [alt]+[n], then [a],[s] for I[n]sert => [A]dd [S]ignature
Comment #2 by Beth Apr 18, 2012 at 02:01 pm Reply
Once I'm on the File tab in Outlook I cannot find a keyboard shortcut to return to any other tab. Can someone help?
Reply #1 admin Apr 19, 2012 at 11:15 am
simply press escape and you return to main screen from where you can access other tabs.
Comment #1 by Roland Luciani Sep 25, 2011 at 06:07 pm Reply
This is a vey useful list of keyboard shortcuts. Thanks.