140 Shortcuts for Microsoft Outlook 2016 (MacOS)  [edit]

minusplus1. The following table shows frequently used shortcuts in Outlook 2016 for Mac.
+S Save an item
+P Print an item
+Z Undo the last action
+Y Redo the last action
+M Minimize the active window
+Shift+N Create a new folder in the navigation pane
+N Create new email (in Mail view)
+\ (Backslash) Hide the reading pane or show it on the right
+Shift+\ (Backslash) Hide the reading pane or show it below
+Shift+M Move the selected item to a different folder
+Shift+C Copy the selected item to a different folder
+A Select all items in the item list, if the item list is the active pane
+Option+R Minimize or expand the ribbon
+H Hide Outlook
+Q Quit Outlook
Fn+Fn Start dictation
+Ctrl+" " (Spacebar) Insert emoji

▲ up

minusplus2. Work in windows and dialogs
+1 Go to Mail view
+2 Go to Calendar view
+3 Go to Contacts view
+4 Go to Tasks view
+5 Go to Notes view
+7 Open the Sync Status window or make it the active window
+8 Open the Sync Errors or make it the active window
+0 (Zero) Open the Contacts Search window
+, (Comma) Open the Outlook Preferences dialog box
+~ (Tilde) Cycle forward through open windows
+Shift+~ (Tilde) Cycle back through open windows
+W Close the active window
+O Open the selected item
Tab Move forward through controls in a window
Shift+Tab Move back through controls in a window

▲ up

minusplus3. Send and receive mail
+N Create a new message
+Return Send the open message
+K Send all messages in the Outbox and receive all incoming messages
+Shift+K Send all the messages in the Outbox
+S Save the open message and store it in the Drafts folder
+E Add an attachment to the open message
+: (Colon) Open the Spelling and Grammar dialog box
+Ctrl+C Check recipient names in the open messages
+R Reply to the sender of the message or, if the message is from a mailing list, reply to the mailing list
+Shift+R Reply to all
+J Forward the message
+O Open the selected message in a separate window
+Option+' (Apostrophe) Clear the flag for the selected message
+Shift+J Mark the selected message as junk mail
+Shift+Option+J Mark the selected message as not junk mail
Ctrl+ (Opening Bracket) Display the previous message
Shift+Ctrl+ (Closing Bracket) Display the next message
Ctrl+ (Opening Bracket) Navigate to the previous pane in the Mail view
Shift+Ctrl+ (Closing Bracket) Navigate to the next pane in the Mail view
+Shift+M Move the selected message to a folder
+- (Hyphen) Decrease the display size of text in an open message or in the reading pane
++ (Plus Sign) Increase the display size of text in an open message or in the reading pane
" " (Spacebar) Scroll down to the next screen of text or, if you are at the end of a message, display the next message
Shift+" " (Spacebar) Scroll up to the previous screen of text or, if you are at the beginning of a message, display the previous message
Delete Delete the selected message
Shift+Delete Permanently delete the selected message
+Delete Delete the current message, and, if the message window is open, close it
+T Mark selected messages as read
+Shift+T Mark selected messages as unread
+Option+T Mark all messages in a folder as read

▲ up

minusplus4. Use Search
+Option+F Search current folder
+Shift+F Do an advanced search in Outlook (add Item Contains filter for searching)
+F Find text within an item
+G Find the next instance of the text you searched for in an item
+Shift+G Find the previous instance of the text you searched for in an item

▲ up

minusplus5. Use the Calendar
+2 Open the Calendar window
+N Create a new appointment
+O Open the selected calendar event
Delete Delete the calendar event
+T Switch the view to include today
+Arrow Left In Day view, move to the previous day. In Week and Work Week views, move to the previous week. In Month view, move to the previous month.
+Arrow Right In Day view, move to the next day. In Week and Work Week views, move to the next week. In Month view, move to the next month.
Shift+Ctrl+ (Opening Bracket) Navigate to the previous pane in the Calendar view
Shift+Ctrl+ (Closing Bracket) Navigate to the next pane in the Calendar view

▲ up

minusplus6. Work with people and contacts
+N Create a new contact
+O Open the selected contact
Delete Delete the contact
Ctrl+ (Opening Bracket) Close the current open contact and open the previous contact
Ctrl+ (Closing Bracket) Close the current open contact and open the next contact
Shift+Ctrl+ (Opening Bracket) Navigate to the previous pane in the People view
Shift+Ctrl+ (Closing Bracket) Navigate to the next pane in the People view

▲ up

minusplus7. Manage tasks
+4 Move to the Task window
+N Create a new task
+O Open the selected task
Delete Delete the task
Ctrl+ (Opening Bracket) Close the current open task and open the previous task in the Tasks list
Ctrl+ (Closing Bracket) Close the current open task and open the next task in the Tasks list
Shift+Ctrl+ (Opening Bracket) Navigate to the previous pane in the Tasks view
Shift+Ctrl+ (Closing Bracket) Navigate to the next pane in the Tasks view

▲ up

minusplus8. Use notes
+5 Move to the Notes window
+N Create a new note
+O Open the selected note
Delete Delete the note
Ctrl+ (Opening Bracket) Close the current open note and open the previous note in the Notes list
Ctrl+ (Closing Bracket) Close the current open note and open the next note in the Notes list
Shift+Ctrl+ (Opening Bracket) Navigate to the previous pane in the Notes view
Shift+Ctrl+ (Closing Bracket) Navigate to the next pane in the Notes view
+J Send a note as an email
+Ctrl+J Send a note as an HTML attachment to an email. First place the focus on the note in the list of notes.

▲ up

minusplus9. Edit and format text
+X Cut the selected text to the clipboard
+C Copy a selection to the clipboard
+V Paste a selection from the clipboard
+Shift+Option+V Paste a selection from the clipboard and match the destination style
+B Make the selected text bold
+I Make the selected text italic
+U Underline the selected text
+Shift+X Strike through the selected text
+Ctrl+K Insert a hyperlink
Arrow Left Move the cursor left one character
Arrow Right Move the cursor right one character
Arrow Up Move the cursor up one line
Arrow Down Move the cursor down one line
Option+Arrow Up Move the cursor to the beginning of the current paragraph
Option+Arrow Down Move the cursor to the end of the current paragraph
Option+Arrow Left Move the cursor to the beginning of the current word
Option+Arrow Right Move the cursor to the end of the current word
Forward Delete+ { (Opening Brace) Decrease indent
Forward Delete+ } (Closing Brace) Increase indent
Delete Delete the character to the left of the cursor, or delete the selected text
Forward Delete or if your keyboard doesn't have a Forward Delete key, use FN+Delete Delete the character to the right side of the cursor, or delete the selected text
Tab Insert a tab stop
+Arrow Left Move the cursor to the beginning of the line
+Arrow Right Move the cursor to the end of the line
+Arrow Up Move the cursor to the top of the message body
+Arrow Down Move the cursor to the bottom of the message body
+Home Move the cursor to the beginning of the selected text
+End Move the cursor to the end of the selected text
Page up Scroll up
Page down Scroll down

▲ up

minusplus10. Flag messages, contacts, and tasks for follow up
Ctrl+1 Flag the selected item for follow up, with Today as Due Date
Ctrl+2 Flag the selected item for follow up, with Tomorrow as Due Date
Ctrl+3 Flag the selected item for follow up, with This Week as Due Date
Ctrl+4 Flag the selected item for follow up, with Next Week as Due Date
Ctrl+5 Flag the selected item for follow up, with No Due Date
Ctrl+6 Flag the selected item for follow up, and add a custom Due Date
Ctrl+= (Equal Sign) Flag the selected item for follow up, and add a reminder
Ctrl+0 (Zero) Mark the selected item as Complete
+Option+' (Apostrophe) Clear the selected item's follow-up flag

▲ up

 

Sources: Paul Trepanier


Uploaded by Peherte, updated on 5/21/2017