189 Shortcuts for Microsoft PowerPoint

Jump to: Show PowerPoint Presentation with Shortcuts, Work with Text and Objects, Basic Text Navigation and Formatting, Change Fonts and Formatting, Manage Open and Save As dialog boxes, PowerPoint Taks Panes, Move around in Tables, Manage Smart Tags, Microsoft Office basics applicable to PowerPoint 2007, Work with Dialog Boxes, Work with the Selection pane., Others

1. Show PowerPoint Presentation with Shortcuts

F5

Start the presentation from the beginning.

N, Enter, Page Down, Arrow Right, Arrow down, /Space

Perform the next animation or advance to the next slide.

P, Page Up, Arrow Left, Arrow Up, /Backspace

Perform the previous animation or return to the previous slide.

Slide Number +Enter

Go to slide number.

B/.

Display a blank black slide, or return to the presentation from a blank black slide.

W/,

Display a blank white slide, or return to the presentation from a blank white slide.

S

Stop or restart an automatic presentation.

Esc/-

End a presentation.

E

Erase on-screen annotations.

H

Go to the next slide, if the next slide is hidden.

T

Set new timings while rehearsing.

O

Use original timings while rehearsing.

M

Use a mouse click to advance while rehearsing.

1+Enter

Return to the first slide.

Ctrl+P

Redisplay hidden pointer or change the pointer to a pen.

Ctrl+A

Redisplay hidden pointer or change the pointer to an arrow.

Ctrl+H

Hide the pointer and navigation button immediately.

Ctrl+U

Hide the pointer and navigation button in 15 seconds.

Shift+F10

Display the shortcut menu.

Tab

Go to the first or next hyperlink on a slide.

Shift+Tab

Go to the last or previous hyperlink on a slide.

enter while a hyperlink is selected

Perform the "mouse click" behavior of the selected hyperlink.

2. Work with Text and Objects

Alt+Shift+Arrow Left

Promote a paragraph.

Alt+Shift+Arrow Right

Demote a paragraph.

Alt+Shift+Arrow Up

Move selected paragraphs up.

Alt+Shift+Arrow Down

Move selected paragraphs down.

Alt+Shift+1

Show heading level 1.

Alt+Shift+[+]

Expand text below a heading.

Alt+Shift+-

Collapse text below a heading.

Shift+Arrow Right

Select one character to the right.

Shift+Arrow Left

Select one character to the left.

Ctrl+Shift+Arrow Right

Select to the end of a word.

Ctrl+Shift+Arrow Left

Select to the beginning of a word.

Shift+Arrow Up

Select one line up.

Shift+Arrow Down

Select one line down.

Esc

Select an object (with text selected inside the object).

Tab/Shift+tab until the object you want is selected

Select an object (with an object selected).

Enter

Select text within an object (with an object selected).

Ctrl+a (on the Slides tab)

Select all objects.

Ctrl+a (in the Slide Sorter view)

Select all slides.

Ctrl+a (On the Outline tab)

Select all text.

Backspace

Delete one character to the left.

Ctrl+Backspace

Delete one word to the left.

Delete

Delete one character to the right.

Ctrl+Delete

Delete one word to the right.

Ctrl+X

Cut selected object.

Ctrl+C

Copy selected object.

Ctrl+V

Paste cut or copied object.

Ctrl+Z

Undo the last action.

Ctrl+Y

Redo the last action.

Ctrl+Shift+C

Copy formatting only.

Ctrl+Shift+V

Paste formatting only.

Ctrl+Alt+V

Paste special.

3. Basic Text Navigation and Formatting

Ctrl+Shift+F

Change the font.

Ctrl+Shift+P

Change the font size.

Ctrl+Shift+;

Increase the font size of the selected text.

Ctrl+Shift+;

Decrease the font size of the selected text.

Arrow Left

Move one character to the left.

Arrow Right

Move one character to the right.

Arrow Up

Move one line up.

Arrow Down

Move one line down.

Ctrl+Arrow Left

Move one word to the left.

Ctrl+Arrow Right

Move one word to the right.

End

Move to the end of a line.

Home

Move to the beginning of a line.

Ctrl+Arrow Up

Move up one paragraph.

Ctrl+Arrow Down

Move down one paragraph.

Ctrl+End

Move to the end of a text box.

Ctrl+Home

Move to the beginning of a text box.

Ctrl+Enter

In Microsoft Office PowerPoint, move to the next title or body text placeholder. If it is the last placeholder on a slide, this will insert a new slide with the same slide layout as the original slide.

Shift+F4

Repeat the last Find action.

Ctrl+F

Open the Find dialog box.

Ctrl+H

Open the Replace dialog box.

Shift+F4

Repeat the last Find action.

Tab

Move to the next cell in table.

Shift+Tab

Move to the preceding cell in table.

Arrow Down

Move to the next row in table.

Arrow Up

Move to the preceding row in table.

Ctrl+Tab

Insert a tab in a cell in table.

Enter

Start a new paragraph in table.

tab at the end of the last row

Add a new row at the bottom of the table in table.

4. Change Fonts and Formatting

Ctrl+Shift+F

Open the Font dialog box to change the font.

Ctrl+Shift+P

Open the Font dialog box to change the font size.

Ctrl+Shift+;

Increase the font size.

Ctrl+Shift+;

Decrease the font size.

Ctrl+T

Open the Font dialog box to change the formatting of characters.

Shift+F3

Change the case of letters between sentence, lowercase, or uppercase.

Ctrl+B

Apply bold formatting.

Ctrl+U

Apply an underline.

Ctrl+I

Apply italic formatting.

Ctrl+=

Apply subscript formatting (automatic spacing).

Ctrl+Shift+[+]

Apply superscript formatting (automatic spacing).

Ctrl+Space

Remove manual character formatting, such as subscript and superscript.

Ctrl+K

Insert a hyperlink.

Ctrl+Shift+C

Copy formats.

Ctrl+Shift+V

Paste formats.

Ctrl+E

Center a paragraph.

Ctrl+J

Justify a paragraph.

Ctrl+L

Left align a paragraph.

Ctrl+R

Right align a paragraph.

5. Manage Open and Save As dialog boxes

Alt+1

Go to the previous folder.

Alt+2

Up One Level button: Open the folder up one level above the open folder.

Alt+3/Delete

Delete button: Delete the selected folder or file.

Alt+4

Create New Folder button: Create a new folder.

Alt+5

Views button: Switch among available folder views.

Alt+L

Tools button: Show the Tools menu.

Shift+F10

Display a shortcut menu for a selected item, such as a folder or file.

Tab

Move between options or areas in the dialog box.

F4/Alt+I

Open the Look in list.

F5

Refresh the file list.

6. PowerPoint Taks Panes

F6

Move a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once

tab, shift+Tab

When a task pane is active, select the next or previous option in the task pane, respectively.

Ctrl+Arrow Down

Display the full set of commands on the task pane menu.

Arrow Down/Arrow Up

Move among choices on a selected submenu; move among certain options in a group of options in a dialog box.

Space/Enter

Open the selected menu, or perform the action assigned to the selected button.

Shift+F10

Open a shortcut menu; open a drop-down menu for the selected gallery item.

home, end

When a menu or submenu is visible, select the first or last command, respectively, on the menu or submenu.

page up, page down

Scroll up or down in the selected gallery list, respectively.

home, end

Move to the top or bottom of the selected gallery list, respectively.

Ctrl+spacebar, c

Close a task pane.

Alt+h, f, o

Open the Clipboard.

7. Move around in Tables

Tab

Move to the next cell.

Shift+Tab

Move to the preceding cell.

Arrow Down

Move to the next row.

Arrow Up

Move to the preceding row.

Ctrl+Tab

Insert a tab in a cell.

Enter

Start a new paragraph.

tab at the end of the last row

Add a new row at the bottom of the table.

alt, j, d, a, and then pP

Launch the Selection pane.

8. Manage Smart Tags

Alt+Shift+F10

Display the menu or message for a smart tag. If more than one smart tag is present, switch to the next smart tag and display its menu or message.

Arrow Down

Select the next item on a smart tag menu.

Arrow Up

Select the previous item on a smart tag menu.

Enter

Perform the action for the selected item on a smart tag menu.

Esc

Close the smart tag menu or message.

9. Microsoft Office basics applicable to PowerPoint 2007

Alt+Tab

Switch to the next window.

Alt+Shift+Tab

Switch to the previous window.

Ctrl+W/Ctrl+F4

Close the active window.

Ctrl+F5

Restore the size of the active window after you maximize it.

F6

Move a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once

Shift+F6

Move to a pane from another pane in the program window (counterclockwise direction).

Ctrl+F6

When more than one window is open, switch to the next window.

Ctrl+Shift+F6

Switch to the previous window.

Ctrl+F7

When a document window is not maximized, perform the Move command (on the Control menu for the window). Use the arrow keys to move the window and when finished, press ESC.

Ctrl+F8

When a document window is not maximized, perform the Size command (on the Control menu for the window). Press the arrow keys to resize the window and when finished, press ESC.

Ctrl+F9

Minimize a window to an icon (works for only some Microsoft Office programs).

Ctrl+F10

Maximize or restore a selected window.

Print Screen

Copy a picture of the screen to the Clipboard.

Alt+Print Screen

Copy a picture of the selected window to the Clipboard.

10. Work with Dialog Boxes

Tab

Move to the next option or option group.

Shift+Tab

Move to the previous option or option group.

Ctrl+Tab

Switch to the next tab in a dialog box.

Ctrl+Shift+Tab

Switch to the previous tab in a dialog box.

Alt+Arrow Down

Open a selected drop-down list.

First letter of an option in a drop-down list

Open the list if it is closed and move to an option in the list.

Arrow Keys

Move between options in an open drop-down list, or between options in a group of options.

Esc

Close a selected drop-down list; cancel a command and close a dialog box.

Space

Perform the action assigned to the selected button; select or clear the selected check box.

Alt+ the letter underlined in an option

Select an option; select or clear a check box.

Enter

Perform the action assigned to a default button in a dialog box.

Home

Move to the beginning of the entry.

End

Move to the end of the entry.

arrow left, arrow right

Move one character to the left or right, respectively.

Ctrl+Arrow Left

Move one word to the left.

Ctrl+Arrow Right

Move one word to the right.

Shift+Arrow Left

Select or cancel selection one character to the left.

Shift+Arrow Right

Select or cancel selection one character to the right.

Ctrl+Shift+Arrow Left

Select or cancel selection one word to the left.

Ctrl+Shift+Arrow Right

Select or cancel selection one word to the right.

Shift+Home

Select from the cursor to the beginning of the entry.

Shift+End

Select from the cursor to the end of the entry.

11. Work with the Selection pane.

F6

Cycle the focus through the different panes.

Shift+F10

Display the context menu.

Arrow Up/Arrow Down

Move the focus to a single item or group.

Arrow Left

Move the focus from an item in a group to its parent group.

Arrow Right

Move the focus from a group to the first item in that group.

* (on numeric keypad only)

Expand a focused group and all its child groups.

[+ (on numeric keypad only)

Expand a focused group.

- (on numeric keypad only)

Collapse a focused group.

Shift+Arrow Up/Shift+Arrow Down

Move the focus to an item and select it.

Space/Enter

Select a focused item.

Shift+Space/Shift+Enter

Cancel selection of a focused item.

Ctrl+Shift+F

Move a selected item forward.

Ctrl+Shift+B

Move a selected item backward.

Ctrl+Shift+S

Show or hide a focused item.

F2

Rename a focused item.

Tab/Shift+Tab

Switch the keyboard focus within the Selection pane between tree view and the Show All and Hide All buttons.

Alt+Shift+1

Collapse all groups.

Alt+Shift+9

Expand all groups.

12. Others

ctrl+shift+d

Duplicates active slide

Created by mccartrey on 1/31/2013. Last updated by bernd on 5/11/2015

 

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Microsoft PowerPoint Shortcuts

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