74 Shortcuts for Microsoft Projects 2007

Jump to: Use the Network Diagram View, Navigate views and windows, Outline a project, Select and edit in a dialog box, Select and edit in a sheet view, Select and edit in the entry bar, Use a timescale

1. Use the Network Diagram View

Arrow Keys

Move to a different Network Diagram box.

Shift+Arrow Keys

Add Network Diagram boxes to the selection.

Ctrl+Arrow Keys

Move a Network Diagram box. Note: Manual positioning must be set first. Click Layout on the Format menu, and then click Allow manual box positioning.

home and end respectively

Move to the leftmost or rightmost Network Diagram box in the project.

Ctrl+home and ctrl+end respectively

Move to the top or lowest Network Diagram box in the view or project.

page up and page down respectively

Move up or down one window height.

Ctrl+page up or ctrl+page down respectively

Move left or right one window width.

enter and shift+enter respectively

Select the next field in the Network Diagram box.

2. Navigate views and windows

Alt+Space

Activate the Control menu.

F2

Activate the entry bar to edit text in a field.

f10 or alt

Activate the menu bar.

Alt+- (Hyphen)

Activate the project control menu.

Shift+F6

Activate the split bar.

Alt+F4

Close the program window.

F3

Display all filtered tasks or all filtered resources.

Alt+F3

Display the Column Definition dialog box.

Shift+F11

Open a new window.

Shift+Backspace

Reduce a selection to a single field.

Shift+F3

Reset sort order to ID order.

F6

Select a drawing object.

Shift+F2

Display task, resource or assignment information.

Shift+F8

Turn on or off the Add To Selection mode.

Ctrl+F9

Turn on or off Auto Calculate.

F8

Turn on or off the Extend Selection mode.

Alt+Arrow Keys

Move left, right, up, or down to view different pages in the Print Preview window.

3. Outline a project

Alt+Shift+arrow right and alt+Shift+arrow left respectively

Indent the selected task.

Alt+Shift+= or alt+Shift+plus (Plus sign on numeric keypad)

Show subtasks.

Alt+Shift+- (Hyphen) or alt+Shift+- (Minus Sign on Numeric Keypad)

Hide subtasks.

Alt+Shift+* (asterisk on the numeric keypad)

Show all tasks.

4. Select and edit in a dialog box

Arrow Keys

Move between fields at the bottom of a form.

Alt+1 (left) or alt+2 (right)

Move into tables at the bottom of a form.

Enter

Move to the next task or resource.

Shift+Enter

Move to the previous task or resource.

5. Select and edit in a sheet view

Ctrl+Delete

Clear or reset the selected field.

Ctrl+x, ctrl+c, ctrl+V

Cut, Copy, Paste selected data

Ctrl+D

Fill down.

Ctrl+f or shift+F5

Display the Find dialog box.

Shift+F4

In the Find dialog box, continue to the next instance of the search results.

F5

Use the Go To command (Edit menu).

Ctrl+f2 and ctrl+Shift+f2 respectivdely

Link or unlink tasks.

Shift+Backspace

Reduce the selection to one field.

Ctrl+Z

Undo the last action.

Alt+home and alt+end respectively

Move to the beginning or end of a project (timescale).

Alt+arrow left and alt+arrow right respectively

Move the timescale left or right

home and end respectively or ctrl+arrow left and ctrl+arrow right respectively

Move to the first field or last field in a row.

Ctrl+arrow up and ctrl+arrow down respectively

Move to the first or last row

Ctrl+home and ctrl+end respectively

Move to the first or last field of the first row.

Ctrl+tab or ctrl+Shift+Tab

Move focus between the side pane and the view on the right side.

Tab

Select different controls in the side pane if focus is in the side pane.

Space

Select or clear check boxes and option buttons if focus is in the side pane.

Ctrl+R

Update the Project Guide.

Shift+page down and shift+page up respectively

Extend the selection up or down one page.

Shift+arrow down and shift+arrow up respectively

Extend the selection down or up one row.

Shift+home and shift+end respectivewly

Extend the selection to the first or last field in a row.

Ctrl+Shift+home and ctrl+Shift+end respectively

Extend the selection to the start or end of the information.

Ctrl+Shift+arrow up and ctrl+Shift+arrow down respectively

Extend the selection to the first or last row.

Ctrl+Shift+Space

Select all rows and columns.

Ctrl+Space

Select a column.

Shift+Space

Select a row.

enter and shift+enter respectively

Move within a selection down or up one field.

tab and shift+tab respectively

Move within a selection right or left one field.

6. Select and edit in the entry bar

Enter

Accept an entry.

Esc

Cancel an entry.

Backspace

Delete one character to the left.

Delete

Delete one character to the right.

Ctrl+Delete

Delete one word to the right.

Shift+End

Extend the selection to the end of the text.

Shift+Home

Extend the selection to the start of the text.

Insert

Turn on or off Overtype mode.

7. Use a timescale

Alt+page up and alt+page down respectively

Move the timescale left or right one page.

Alt+home and alt+end respectively

Move the timescale to beginning or end of the project.

Alt+arrow left and alt+arrow right respectively

Scroll the timescale left or right

Ctrl+ / (slash on the numeric keypad)

Show smaller time units.

Ctrl+* (asterisk on the numeric keypad)

Show larger time units.

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Microsoft Projects Shortcuts

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