202 Shortcuts for Microsoft Projects 2016

Jump to: File Management, Working with dialog boxes, Navigation Shortcuts, Working with Table, Moving around cells/text, Access and Use Action, Network Diagram, Working with OfficeArt Objects, Navigate Views and Windows, Outline Operations, Sheet View, Move in Side Pane, Select and Edit in Entry bar, Working with Timescale, Switching between Windows

1. File Management

Ctrl+F12

Open a project file (display the Open dialog box).

Ctrl+O

Open a project file (display the Open Tab in the Backstage view).

Ctrl+S

Save a project file.

Ctrl+N

Create a new project.

Ctrl+P

Print a file (display the Print Tab in the Backstage view).

2. Working with dialog boxes

Ctrl+F12

Display the Open dialog box.

Ctrl+O

Display the Open Tab in the Backstage view.

F12

Display the Save As dialog box.

Enter

Open the selected folder or file.

Bkspace

Open the folder one level above the open folder.

Delete

Delete the selected folder or file.

Shift+F10

Display a shortcut menu for a selected item such as a folder or file.

Tab

Move forward through options

Shift+Tab

Move back through options

F4 or Alt+1

Open the Look in list

Tab

Move to the next option or option group.

Shift+Tab

Move to the previous option or option group.

Ctrl+Tab

Switch to the next Tab in a dialog box.

Ctrl+Shift+Tab

Switch to the previous Tab in a dialog box.

Arrow Keys

Move between options in an open drop-down list, or between options in a group of options.

Insert

Perform the action assigned to the selected button; select or clear the selected check box.

First letter of an option in a drop-down list

Open the list if it is closed and move to that option in the list.

Alt+The letter underlined in an option

Select an option; select or clear a check box.

Alt+Arrow Down

Open a selected drop-down list.

Esc

Close a selected drop-down list; cancel a command and close a dialog box.

Enter

Perform the action assigned to a default button in a dialog box.

Arrow Keys

Move between fields at the bottom of a form.

Alt+1 (left) or Alt+2 (right)

Move into Tables at the bottom of a form.

Enter

Move to the next task or resource.

Shift+Enter

Move to the previous task or resource.

3. Navigation Shortcuts

Home

Move to the beginning of the entry.

End

Move to the end of the entry.

Arrow Left/Arrow Right

Move one character to the left or right, respectively.

Ctrl+Arrow Left/Arrow Right

Move one word to the left/ to the right

Shift+Arrow Left/Arrow Right

Select or cancel selection one character to the left/ to the right

Ctrl+Shift+Arrow Left

Select or cancel selection one word to the left.

Ctrl+Shift+Arrow Right

Select or cancel selection one word to the right.

Shift+Home

Select from the insertion point to the beginning of the entry.

Shift+End

Select from the insertion point to the end of the entry.

4. Working with Table

Tab

Move to the next cell.

Shift+Tab

Move to the preceding cell.

Arrow Down/ Arrow Up

Move to the next/ previous row.

Ctrl+Tab

Insert a Tab in a cell.

Enter

Start a new paragraph.

Tab

Add a new row at the bottom of the Table.

5. Moving around cells/text

Arrow Left/ Arrow Right

Move one character to the left/ to the right

Arrow Up/ Arrow Down

Move one line up/ one line down

Ctrl+Arrow Left/ Arrow Right

Move one word to the left/ to the right

End/ Home

Move to the end of line/ beginning of line

Ctrl+Arrow Up/ Arrow Down

Move up one paragraph/ down one paragraph

Ctrl+End/ Home

Move to the end/ to the beginning of a text box.

6. Access and Use Action

Alt+Shift+F10

Display the menu or message for an action. If more than one action is present, switch to the next action and display its menu or message.

Arrow Down

Select the next item on the action menu.

Arrow Up

Select the previous item on the action menu.

Enter

Perform the action for the selected item on the action menu.

Esc

Close the action menu or message.

7. Network Diagram

Arrow Keys

Move to a different Network Diagram box.

Shift+Arrow Keys

Add Network Diagram boxes to the selection.

Ctrl+Arrow Keys

Move a Network Diagram box.

Ctrl+Home or Shift+Ctrl+Home

Move to the top Network Diagram box in the view or project.

Ctrl+End or Shift+Ctrl+End

Move to the lowest Network Diagram box in the project.

Home or Shift+Home

Move to the leftmost Network Diagram box in the project.

End or Shift+End

Move to the rightmost Network Diagram box in the project.

PgUp or Shift+PgUp

Move up one window height.

PgDn or Shift+PgDn

Move down one window height.

Ctrl+PgUp or Shift+Ctrl+PgUp

Move left one window width.

Ctrl+PgDn or Shift+Ctrl+PgDn

Move right one window width.

Enter or Tab

Select the next field in the Network Diagram box.

Shift+Enter

Select the previous field in the Network Diagram box.

8. Working with OfficeArt Objects

Arrow Keys

Nudge the shape up, down, right, or left.

Shift+Arrow Right

Increase the shape’s width by 10%.

Shift+Arrow Left

Decrease the shape’s width by 10%.

Shift+Arrow Up

Increase the shape’s height by 10%.

Shift+Arrow Down

Decrease the shape’s height by 10%.

Ctrl+Shift+Arrow Right

Increase the shape’s width by 1%.

Ctrl+Shift+Arrow Left

Decrease the shape’s width by 1%.

Ctrl+Shift+Arrow Up

Increase the shape’s height by 1%.

Ctrl+Shift+Arrow Down

Decrease the shape’s height by 1%.

Alt+Arrow Right

Rotate the shape 15 degrees to the right.

Alt+Arrow Left

Rotate the shape 15 degrees to the left.

Esc

Select an object (with text selected inside the object).

Tab or Shift+Tab until the object you want is selected

Select an object (with an object selected).

Enter

Select text within an object (with an object selected).

Press and hold Ctrl while you click the shapes

Select multiple shapes

Press and hold Shift while you click the shapes

Select multiple shapes with text

Ctrl+X

Cut selected object.

Ctrl+C

Copy selected object.

Ctrl+V

Paste cut or copied object.

Ctrl+Alt+V

Paste special.

Ctrl+Shift+C

Copy formatting only.

Ctrl+Shift+V

Paste formatting only.

Ctrl+Alt+V

Paste special.

Ctrl+G after you select the items that you want to group

Group shapes, pictures, or WordArt.

Ctrl+Shift+G after you select the group that you want to ungroup

Ungroup shapes, pictures, or WordArt.

Ctrl+Z

Undo the last action.

Ctrl+Y

Redo the last action.

Ctrl+Click

Add next object to a multi-selection.

Shift+Click

Adds next object to a multi-selection; allows clicking on textbox text to add the textbox to the multi-selection.

Esc

Collapse selection.

Ctrl+A

Select all text.

Ctrl+Bkspace

Delete one word to the left.

Ctrl+Delete

Delete one word to the right.

Ctrl+Z

Undo.

Ctrl+Y

Redo.

Ctrl+Arrow Left

Move one word to the left.

Ctrl+Arrow Right

Move one word to the right.

Home

Move to the beginning of the line.

End

Move to the end of the line.

Ctrl+Arrow Up

Move up one paragraph.

Ctrl+Arrow Down

Move down one paragraph.

Ctrl+Home

Move to the beginning of the object’s text.

Ctrl+End

Move to the end of the object’s text

9. Navigate Views and Windows

F2

Activate the entry bar to edit text in a field.

F10 or Alt

Activate the menu bar.

Alt+Space

Activate the project control menu.

Shift+F6

Activate the split bar.

Alt+F4

Close the program window.

F3

Display all filtered tasks or all filtered resources.

Alt+F3

Display the Field Settings dialog box.

Shift+F11

Open a new window.

Shift+Bkspace

Reduce a selection to a single field.

Shift+F3

Reset sort order to ID order and turn off grouping.

F6

Select a drawing object.

Shift+F2

Display task information.

Shift+F2

Display resource information.

Shift+F2

Display assignment information.

Shift+F8

Turn on or off the Add To Selection mode.

Ctrl+F9

Turn on or off Auto Calculate.

F8

Turn on or off the Extend Selection mode.

Alt+Arrow Keys

Move left, right, up, or down to view different pages in the Print Preview window.

10. Outline Operations

Alt+Shift+NumPad -

Hide subtasks.

Alt+Shift+Arrow Right

Indent the selected task.

Alt+Shift+ = or Alt+Shift+NumPad +]

Show subtasks.

Alt+Shift+NumPad *

Show all tasks.

Alt+Shift+Arrow Left

Outdent the selected task.

11. Sheet View

Esc

Cancel an entry.

Ctrl+Delete

Clear or reset the selected field.

Ctrl+C

Copy the selected data.

Ctrl+X

Cut the selected data.

Delete

Delete the selected data.

Ctrl+NumPad -

Delete row that has a selected cell.

Ctrl+D

Fill down.

Ctrl+F or Shift+F5

Display the Find dialog box.

Shift+F4

In the Find dialog box, continue to the next instance of the search results.

F5

Use the Go To command (Edit menu).

Ctrl+F2

Link tasks.

Ctrl+V

Paste the copied or cut data.

Shift+Bkspace

Reduce the selection to one field.

Ctrl+Z

Undo the last action.

Ctrl+Shift+F2

Unlink tasks.

Ctrl+Shift+M

Set the task to manually schedule

Ctrl+Shift+A

Set the task to auto schedule

Alt+Home

Move to the beginning of a project (timescale).

Alt+End

Move to the end of a project (timescale).

Alt+Arrow Left

Move the timescale left.

Alt+Arrow Right

Move the timescale right.

Home or Ctrl+Arrow Left

Move to the first field in a row.

Ctrl+Arrow Up

Move to the first row.

Ctrl+Home

Move to the first field of the first row.

End or Ctrl+Arrow Right

Move to the last field in a row.

Ctrl+End

Move to the last field of the last row.

Ctrl+Arrow Down

Move to the last row.

12. Move in Side Pane

Ctrl+Tab or Ctrl+Shift+Tab

Move focus between the side pane and the view on the right side.

Tab

Select different controls in the side pane if focus is in the side pane.

Space

Select or clear check boxes and option buttons if focus is in the side pane.

Shift+PgDn/ PgUp

Extend the selection down one page/ up one page

Shift+Arrow Down/ Arrow Up

Extend the selection down one row/ up one row

Shift+Home/ End

Extend the selection to the first field/ last field in a row.

Ctrl+Shift+Home/ End

Extend the selection to the start/ to the end of the information.

Ctrl+Shift+Arrow Up/ Arrow Down

Extend the selection to the first/ to the last row.

Ctrl+Shift+Home/ End

Extend the selection to the first field/ to the last field of the first row.

Ctrl+Shift+Space

Select all rows and columns.

Ctrl+Space

Select a column.

Shift+Space

Select a row.

Enter

Move within a selection down one field.

Shift+Enter

Move within a selection up one field.

Tab

Move within a selection right one field.

Shift+Tab

Move within a selection left one field.

13. Select and Edit in Entry bar

Enter

Accept an entry.

Esc

Cancel an entry.

Bkspace

Delete one character to the left.

Delete

Delete one character to the right.

Ctrl+Delete

Delete one word to the right.

Shift+End/ Home

Extend the selection to the end/ to beginning of the text.

Insert

Turn on or off Overtype mode.

14. Working with Timescale

Alt+Page Up/ Page Down

Move the timescale left one page/ right one page

Alt+Home/ End

Move the timescale to beginning/ to end of project.

Alt+Arrow Left/ Arrow Right

Scroll the timescale left.

Ctrl+] on numeric keybpad

Show smaller time units.

Ctrl+* on numeric keypad

Show larger time units.

15. Switching between Windows

Alt+Tab

Switch to the next window.

Alt+Shift+Tab

Switch to the previous window.

Ctrl+W or Ctrl+F4

Close the active window.

Ctrl+F5

Restore the size of the active window after you maximize it.

F6

Move to a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once.

Shift+F6

Move to a pane from another pane in the program window (counterclockwise direction).

Ctrl+F6

When more than one window is open, switch to the next window.

Ctrl+Shift+F6

Switch to the previous window.

Ctrl+F10

Maximize or restore a selected window.

PrtScn

Copy a picture of the screen to the Clipboard.

Alt+PrtScn

Copy a picture of the selected window to the Clipboard.

Created by rank17 on 3/6/2017. Last updated by max on 1/1/2021

 

3 Comments for 'MS Project 2016'   

 
Email me replies   

Comment #3 by MichaelGov Dec 23, 2020 at 04:29 pm  Reply

Thanks for assembling this list. It is nicely organized and very complete. Is #14 Working with Tim[Esc]ale meant to have the brackets?

Reply #1 bernd Dec 24, 2020 at 08:17 am

Thank you for the feedback and pointing out the typo! Fixed now.

Comment #2 by bill Dec 12, 2020 at 07:06 am  Reply

great website!

Comment #1 by David Hamil Oct 20, 2016 at 08:30 am  Reply

What an awesome Website. I can see it has been around for a long time but I just discovered it this year. Minor comment/suggestion: "MS Projects" or "Projects Shortcut" should not be plural. "MS Project" or "Project Shortcuts" is correct. Again, minor (very minor) but it jumped out at me as being incorrect. If this was done to show possessiveness, then it is still incorrect. David

Reply #2 bernd Dec 29, 2016 at 03:58 pm

fixed; took a while.

Reply #1 bernd Oct 21, 2016 at 09:24 am

thanks, David. You are right. Will correct shortly!

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