Jump to: Navigation Basics, Select Basics, Select Columns and Rows, Insert Rows, Columns and Duplicate Content, Duplicate Content, Extend Selection Mode and select non-adjacent Cells, Shortcuts for Editing Cells, Edit Cells with Multiple Cells Selected
Arrow Keys | Navigate one cell at a time in any direction |
Ctrl+Arrow Keys | Move to the edge of data region (cells that contains data) |
Page Down/Page Up | Move one screen down/ up |
Alt+Page Down/Page Up | Move one screen right/ left |
Tab/Shift+Tab | Move one cell to the next/ previous cell in worksheet |
Home | Move to beginning of row |
Ctrl+Home | Move to the beginning of worksheet |
Ctrl+End | Move to the last cell with content of worksheet |
Ctrl+G | Display the GoTo dialog box |
Ctrl+G then type e.g. A50 | Go to line 50, Column A |
Ctrl+G then type e.g. G1 | Go to column G, Line 1 in Excel |
Ctrl+Backspace | Set focus back to active cell after e.g. scrolling away from it |
Shift+Arrow Keys | Extend selection by one cell |
Shift+Page Down/Page Up | Extend selection one screen down/ up |
Ctrl+Shift+Arrow Keys | Extend selection to next non-blank cell |
Shift+Home | Extend selection to beginning of the row (unfortunately, there is no Shift+End equivalent) |
Ctrl+A with empty cells around current cell | Select all |
Ctrl+A with filled cells around current cell | Select all cells in data-containing area. Press twice to select everything |
Ctrl+Shift+Home | Extend selection to first cell of the worksheet |
Ctrl+Shift+End | Extend selection from current cell to all cells with data on the worksheet |
Ctrl+G | Manual selection by row/ column via GoTo menu. |
Shift+Space | Select current row |
Shift+Space, then Shift+Arrow Down/Arrow Up | Select current row, then expand selection by one row down/ up |
Shift+Space, then Shift+Page Down/Page Up | Select current row, then expand selection by one page down/ up |
Ctrl+Space | Select current column |
Shift+Space, then Shift+Arrow Right/Arrow Left | Select current column, then expand selection by one column right/ left |
Shift+Space, then Shift+Alt+Page Down/Page Up | Select current column, then expand selection by one screen right/ left |
Shift+Space, then Ctrl+- | Select single row; then delete |
Shift+Space, then Shift+Arrow Up/Arrow Down, then Ctrl+- | Select multiple rows; then delete |
Shift+Space, thenCtrl+Shift++ | Select single row; then insert one row above |
Shift+Space, then Shift+Arrow Up/Arrow Down, then Ctrl+Shift++ | Select multiple rows; then insert the same number rows below |
Shift+Space, then Ctrl+- | Select single (or multiple) columns, then delete |
Shift+Space, then Ctrl+Shift++ | Select single row, then insert row below. Select multiple rows to insert multiple rows |
Ctrl+Shift++ with row(s) in clipboard and a row selected | Paste Insert - paste row(s) from clipboard and shift existing content downward |
Ctrl+Shift++ with column(s) in clipboard and column selected | Paste Insert - paste column(s) from clipboard and shift existing content to the right |
Ctrl+Shift++ | With cells that are not complete rows/columns - Open insert cell/ row/ column menu |
Ctrl+- | With cells that are not complete rows/columns - Open delete cell/ row/ column menu |
Shift+Arrow Down, F2, then Ctrl+Enter | Fill single cell content down to all cells selected with Shift+Arrow Down |
Shift+Arrow Up, F2, then Ctrl+Enter | Fill single cell content up to all cells selected with Shift+Arrow Down |
Ctrl+D | Duplicate cell or line above (Duplicate Down) |
Ctrl+R | Duplicate cell or line above (Duplicate Right) |
Shift+Space, then Ctrl+D | Duplicate content from row above of selection |
Ctrl+Space, then Ctrl+R | Duplicate column content from column to the left of selection |
Ctrl+' | Duplicate single cell from above during editing a Cell. Similar to Ctrl+D, but on single cell only and applies to when editing. This also allows e.g. amend text from above to the current cell content. |
Press and hold Ctrl, then click or click and drag | Add non-adjacent cells to a selection. While continue to hold Ctrl, click on selected cells or drag ranges to de-select. |
F8 | Extend selection from current cell; same effect as pressing and holding Shift. There is an 'Extend Selection' texts at in Excel Status Bar. Press Escape to exit Extend Selection MOde |
Shift+F8 | Enter Locked Selection Extend Mode. Now you can add non-adjacent cells to a selection. There is an 'Add or Remove Selection' text at bottom of Excel Window |
Shift+F8, then click on cells or click+drag cell ranges | Add non-adjacent cells or ranges to locked selection |
Shift+F8, then Arrow Keys, then 2x Shift+F8 on a single cell | Add non-adjacent single cells to locked selection |
Shift+F8, then Arrow Keys, then Shift+Arrow Keys, then 1x Shift+F8 selected range. | Add non-adjacent cell ranges to locked selection |
These assume you are inside a cell, typically after pressing F2
F2 | Edit cell. Press Escape to cancel |
F2, then Shift+Home | Select Cell Content. Selects from current end of cursor to beginning |
Home/End | Jump to beginning/ end of cell |
Arrow Keys | Navigate by one character left/ right or one line up/ down |
Ctrl+Arrow Left/Arrow Right | Navigate by one word left/ right |
Shift+Arrow Keys | Select one character to the left/ right (or one line up/down) |
Shift+Home/End | Select from the insertion point to beginning/ end of cell |
Ctrl+Shift+Arrow Left/Arrow Right | Select or unselect one word to the left/ right |
Delete/Backspace | Delete one character to the right/ left of cursor |
Ctrl+Delete | Delete from cursor to end of cell |
Alt+Enter | Start a new line inside cell |
Enter/Shift+Enter | Complete cell entry and move one cell down/ up |
Tab/Shift+Tab | Complete cell entry and move one cell right/ left |
Ctrl+Enter | Complete cell entry and don't move selection |
Ctrl+' | Duplicate value from Cell above into current cell at cursor position |
Ctrl+; | Insert current date at cursor position |
Ctrl+Shift+; | Insert current time at cursor position |
All these shortcuts assume multipe cells have been selected. Try with at least 2-3 columns and rows.
Tab/Shift+Tab | Move active cell right/ left in selection |
Enter/Shift+Enter | Move active cell down/ up in selection |
Shift+Backspace | Select only the active cell when multiple cells are selected |
Ctrl+Backspace | Show active cell within selection; helps with large selections when active cell is off screen |
Ctrl+. | Move clockwise between the four courners of a selection |
Ctrl+Alt+Arrow Right/Arrow Left | Move to the right/ to the left between non-adjacent selections (with multiple ranges selected) |
Arrow Keys with active Selection | Cancel Selection |
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